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How to Create a Summer Wage Agreement EPAF

Please note: Due to occasional updates, the screenshots in this guide may have a different look than what you see in real time.

Select "New EPAF" from the Electronic Personnel Action Form menu in the Employee Services tab of Banweb (banweb.pdx.edu).

1. Enter the employee ID #
2. Select the appropriate summer appointment type from the "Approval Category" drop down menu
3. Effective date can remain the default date
4. Click "Go"

1. Enter the position number and suffix "S0"
2. Click "Go"
3. Note: If re-hiring, you'll see the position number listed. You will still need to enter the position number and the suffix in the open field as shown below.

Enter the start date in the personnel date field. Then enter the total contract amount (or hourly rate for an hourly contract).

1. Leave the contract type as "Secondary," unless they're a new employee.
2. Enter the estimated total hours they will be working for the duration of the contract. (This includes preparation, delivery, and grading of the course)
3. Enter number of credit hours (instructional only).

Scroll down to the Labor Distribution section.

Verify default index code information is correct. If not, follow directions below to make changes to the index code or add additional index codes. Once you have added all additional index codes, click "Default from Index." Be sure that you have added the correct COA code ("D") to the left of the index code first, otherwise an error will occur.

1. Scroll down to the "Termination Record" section.
2. Enter the Termination Date in the "Personnel Date" field. This is the employee's last day of work.

The Routing Queue has five Approval Levels. Select the approver names by clicking on the magnifying glass or entering their Odin account name. Note: The employee's name will be on line 3 ("Employee Acceptance"). They will receive an electronic offer through their Banweb account that they will need to approve. Fiscal Officer can be added as an approval level at the bottom, if necessary, will occur after the "Chair/Equivalent" level.

Enter courses and/or description of duties in the designated comments box.

Click Save, then Submit.

How to Accept a Wage Agreement

Please make sure to accept and then approve. Two actions are required to proceed.

1. Go to your employee Banweb account, which can be found at banweb.pdx.edu
2. Select the "Employee Services" tab, then click on "EPAF: Electronic Personnel Action Form."

Next, click on the "Approver Summary" tab, the first one available, and from there it should take you to all pending contracts that require your approval.

You can click on your name (hyperlinked), which will open up the pending EPAF - scroll all the way to the bottom where there will be an option to accept or decline the EPAF.

Once you have accepted the terms of appointment, the following screen will appear in order for you to view the details of the appointment being offered to you.

To review the terms of the contract and approve: