Letters of Offer

Letters of Offer

Requirements and templates vary depending on the type of position being hired. Here is a comparison of job types with information on which hiring system and letter of offer to use:

EMPLOYEE TYPE COMPARISON: HIRING SYSTEM, OFFER LETTER, POSITION DESCRIPTION

The following templates contain the required elements for letters of offer. If you have questions regarding modifications please contact your HR Partner.

All employment letters must have the department head and dean level signatures before being presented to the employee and also before the employee’s first day of work. Administrative Stipends have additional signatures that must also be obtained before the letter is presented to the employee.

Bracketed statements in the letter templates are optional or contingency language that may not apply to all appointments.  Please remove bracketed statements if not applicable.

Make sure you always ask your prospective employees if they are working anywhere else on campus. This will help prevent employment conflicts such as the loss of a graduate assistantship or personal services contract.

Full-Time Faculty

Post-Doctoral Scholars

       Post-Doctoral Scholar Letter of Offer 

Academic Professionals

Unrepresented Benefits-Eligible

Classified

Adjunct Faculty

Temporary and Wage Employees

Graduate Assistantship

     Work Assignment Notices

       GRA Work Assignment Notice - TEMPLATE
       GRA Work Assignment Notice - EXAMPLE
       GAA Work Assignment Notice - TEMPLATE
       GAA Work Assignment Notice - EXAMPLE
       GTA Work Assignment Notice - TEMPLATE
       GTA Work Assignment Notice - EXAMPLE

Volunteer-Affiliated Service

Other