Recording Regular Time Worked
The “Regular” row on the timesheet should include all regular time worked. The number of hours that are recorded as regular time are determined by the assigned work schedule within the PSU work week defined above.
Three possible work schedules are outlined in the SEIU CBA:
- Regular, with the same starting and stopping times on five (5) 8-hour days;
- Irregular, with the same starting and stopping times on four (4) 10-hour days (or other agreed upon set weekly work patterns like 4-9’s & 1-4); or
- Flexible, which varies the number of hours worked on a daily basis but not necessarily every day or every week.
Employees who:
- work a “Regular” schedule - the first 8 hours you work each day should be recorded as regular time worked.
- work an “Irregular” schedule - all hours worked up to the agreed upon schedule should be recorded as regular time worked.
- work a “Flexible” schedule - all hours worked up to 10 hours each day should be recorded as regular time worked.
Here is an example of an employee on an Irregular work schedule who worked above their scheduled hours on Wednesday:
Hours | S | M | T | W | Th | F | S | Pay |
---|
Wkd | Regular | | 10 | 10 | 10 | 10 | 0 | | 40 |
Regular Other | | | | | | | | |
Overtime - FLSA | | | | 2 | | | | 2 |
OT - Non-FLSA and HOL. Wkd | | | | | | | | |
Regular Other
This line is used to record additional regular hours (straight pay hours) worked by employees below 1.0 FTE. For example, an employee in a .5 FTE position (20 hours per week) would record the first 20 hours worked during the week in the Regular row and then record any additional hours worked above 20 up to 40 in the Regular Other row.
Here is an example of a .5 FTE employee that worked 25 hours in the week:
Hours | S | M | T | W | Th | F | S | Pay |
---|
Wkd | Regular | | 5 | 5 | 5 | 5 | | | 20 |
Regular Other | | | | | | 5 | | 5 |
Overtime - FLSA | | | | | | | | |
OT - Non-FLSA and HOL. Wkd | | | | | | | | |
Overtime: How it's Earned and How to Report It
Overtime is earned following the definitions of work week and work schedule described above. In addition, there are two types of overtime an employee may earn. The first is FLSA overtime which occurs when you actually work more than 40 hours in a work week. The Federal Fair Labor Standards Act (FLSA) and the Oregon Bureau of Labor and Industries (BOLI) both require an employer to pay employees in overtime-subject positions at time and one half for any time the employee works above 40 hours in a work week.
The second type is non-FLSA or contractual overtime which is earned when an employee works more than the hours in their work schedule as listed below:
- Regular work schedule - more than 8 hours in a day;
- Irregular work schedule - more than 10 hours in a day (or above the agree upon scheduled hours);
- Flexible work schedule - more than 10 hours in a day and/or more than 40 hours in a work week.
For the purposes of earning non-FLSA or contractual overtime when paid leave is taken (sick, vacation, personal and comp time), the paid leave time is included as time worked for overtime calculations (see SEIU CBA).
Please be aware that an employee can only earn one type of overtime for time worked over 40 hours in the work week or excess hours worked in a day. Although overtime work may be protected by multiple laws and the SEIU contract, it is only paid once. An example of this is when an employee on a regular work schedule works 41 hours in the week and 9 hours on one day – the employee has worked one hour of overtime and that one hour is protected by three sources.
Here is an example of an employee on a Flexible schedule that used sick leave and earned non-FLSA overtime in that week:
Hours | S | M | T | W | Th | F | S | Pay |
---|
Wkd | Regular | | 8.5 | 7.5 | 8.5 | 0 | 8 | | 32.5 |
Regular Other | | | | | | | | |
Overtime - FLSA | | | | | | .5 | | .5 |
OT - Non-FLSA and HOL. Wkd | | | | | | | | |
Leave | Sick Leave | | | | | 7.5 | | | 7.5 |
Premium or Differential Pay
There are many types of premium and differential payments. Some of these are paid automatically with regular pay (after the employee qualifies). These include differentials for Lead Work, Work Out-of-Classification, Security Officers, Campus Dispatchers and some Trades workers. Other differentials must be added to your timesheet for payment as they are earned.
Type of Differential | Conditions* | How Pay is Managed |
---|
High Work | When an employee is required to perform work more than twenty (20) feet directly above the ground or water and use of safety ropes, scaffolds, boatswain chairs or other similar safety devices are required for support. | Reported and approved on the employee’s timesheet. |
Charge Nurse | Staff Nurses, Licensed Practical Nurses, and Registered Nurses who are assigned and are performing charge duties will receive a differential. | Reported and approved on the employee’s timesheet. |
Hazardous Materials | Performing work with hazardous materials which requires a certificate or a license. Applies only when HazMat duties are not included in the classification specifications for the employee’s job. | Reported and approved on the employee’s timesheet. |
SANE (Sexual Assault Nurse Examiner) | Licensed Practical Nurse, Staff Nurse, Charge Nurse, Registered Nurse 1, Registered Nurse 2, Mid-Level Practitioners who are certified and assigned to conduct SANE examinations for hours performing such duties. Employees in the above classifications and Medical Aides who are trained in the performance of assisting and are assigned to assist in a SANE examination for hours performing such duties. | Reported and approved on the employee’s timesheet. |
Shift Differential | Specific job classifications which are allocated to Salary Range 24 or below for each hour or major portion thereof (thirty minutes (30) or more), worked between 6:00 p.m. and 6:00 a.m. and for each hour or major portion thereof worked on Saturday or Sunday, except where the employee has requested to be on a flexible work schedule, and has been granted the requested change. | Reported and approved on the employee’s timesheet. |