Policies, Contracts & Forms

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Now upload your department's documents directly to Human Resources by using the HR Document Upload Form and receive automatic notifications when HR receives and processes your document. Using this form, you can upload:

Adjunct Late Letter/Cancellation Forms
Authorized Volunteer/PSU Affiliated Service Forms
Direct Deposit Authorization Forms
Employee Information Forms
Employee Separation Forms
Graduate Assistant Cancellation/Modification Forms
Labor Distribution Forms
Letters of Offer
Performance Evaluations
Position Descriptions
Sabbatical Applications
Special Salary Increase Requests (New!)
Staff Fee Privileges Form (New!)

Check back periodically as new options continue to be added!

For quick access, Human Resources forms are divided into six categories, and listed alphabetically in each category, as follows:

Form Sections

Policies and Contracts

Policies | Employment Laws | State of Oregon | Union Contracts

Policies
PSU Alcohol and Drug-Free University Policy Assistance Animal Policy Clery Act, Alerts and Timely Warnings Code of Ethics, Policy, Ethics Guide for Public Employees Computer Account (Odin) Expiration Policy Consensual Relationship Policy Driver's License & Criminal Background Check Policies Email Communications Policy Equity in Public Contracting Policy Fragrance Free Value Statement OIT Acceptable Use Policy Out-of-State Employment Process Outside Employment Policy (and Approval Form) Preventing the Spread of Flu in the Workplace Policy Professional Standards of Conduct Policy Prohibited Discrimination & Harassment (including Sexual Harassment) Policy Promotion and Tenure Guidelines for Faculty Reasonable Accommodation/Access Policy Religious Accommodations Policy Remote Work Guidelines & Agreement (formerly called Telecommuting Policy) Restrictions on Political Campaigning for Public Employees Signature Authority & Delegation Policy Sick Leave Policy Smoking & Tobacco Free Policy University Closure Policy University Policy Library Vehicle Rules for State Drivers Work/Life Policy
Employment Laws
Complete Election Law Summary for Candidates and PACs Lactation Breaks Minor Employment Policy Certificate and Child Labor Laws Oregon Bureau of Labor and Industries FAQs Quick Reference Guide on Political Campaigning Rest and Meal Period Travel Time Wage & Hour Laws FFCRA Poster FMLA Poster OEPA Poster OFLA Poster DVHSAS Poster OROSHA COVID-19 Hazard Poster (English) OROSHA COVID-19 Hazard Poster (Spanish) WA Paid Family Medical Leave Poster (English) WA Paid Family Medical Leave Poster (Spanish)
State of Oregon
Oregon Administrative Rules Oregon Revised Statutes PSU Standards (Former OARs) and Former OUS Internal Management Directives & Policies Records Retention Schedule OAR 166-475
Union Contracts
American Association of University Professors (AAUP) AAUP Sick Leave MOA AAUP 2021 Salary Rate Tables (Article 30) AAUP MOA COVID Impact Work Share Program Portland State University Faculty Association (PSUFA) PSUFA Economic Reopener Outcomes Web Page for Accessing PSUFA MOUs and LOAs International Alliance of Theatrical Stage Employees (IATSE) Graduate Employees Union (GEU) SEIU Local 503, OPEU 2019 Collective Bargaining Agreement SEIU Local 503, OPEU CBA and LOA Extensions SEIU Local 503 LOA, COVID-19 SEIU LOA Alternative to Layoffs SEIU LOA Work Share Program SEIU LOA Extension SEIU Police Collective Bargaining Agreement PSU-SEIU-FOP Voluntary Recognition Agreement

Benefits

Tuition | Health & Well-being | Employee Leaves | Worker's Compensation | Retirement

Tuition
Staff Fee Privileges Approval Form for Employee Staff Fee Privileges Approval Form-Transfer of Staff Fee Benefit to Qualified Family Member Instructions for AAUP Members to use IPDA Funds for Tuition AAUP Individual Professional Development Account (IPDA) Fund Request Form
Health & Well-being
All Health PEBB Forms FSA Dependent Care and Healthcare Reimbursement Claim
Employee Leaves
ADA Accommodation Request Part 1 ADA Accommodation Request Part 2 Domestic Violence, Harassment, Sexual Assault, or Stalking Protections Poster FFCRA Poster FMLA Poster FMLA Certification for Serious Injury or Illness of Covered Servicemember for Military Family Leave FMLA/OFLA Certification of Health Care Provider for Employee's Serious Health Condition FMLA/OFLA Certification of Health Care Provider for Family Member's Serious Health Condition FMLA Certification of Qualifying Exigency for Military Family Leave FMLA/OFLA Leave Request Form FMLA/OFLA Leave Tracking Form OFLA Poster Personal/Discretionary Leave Request Form Sabbatical Leave Processing Summary Sabbatical Leave Request Form Sabbatical Leave OAR's SEIU Hardship Leave Request Form SEIU Hardship Leave Donation Form AAUP Sick Leave Donation Request Form
Worker's Compensation
Injury Report Form Workers' & Employers' report of occupational injury or disease/illness (SAIF 801) SAIF 801 in Spanish
Retirement
All PERS Retirement Forms ORP Change of Investment Companies Form PERS To ORP Transfer Form Ready to Retire: A Checklist Retirement Plan Choices Guide Transfer PERS & OPSRP Account to ORP (INSTRUCTIONS) 403(b) Salary Reduction Agreement

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Recruit and Hire

Job Announcements | Forms & Tools | Job Offer

Job Announcements
Position Announcement Template (Word)
Forms and Tools
Background Check Request Form Behavioral Interviewing Questions Effective Search Committees Employee Type Compatibility Matrix Research Classification and Rank Matrix Request for Authorization to Hire an Employee Residing and Performing Work Outside of Oregon
Job Offer
Classified Salary Policy Electronic Student Hire/Termination User Guide Letters of Offer Moving Expense Reimbursement Form Moving Reimbursement Guide Reference Checking Form Oregon Equal Pay Act Salary Justification Memo (HB2005 Memo)

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Payroll and Employee Information

Required Employee Paperwork
Direct Deposit Sign Up Online Employee Information Form (pdf) Employee Information Form (Word) I-9 Remote Hire I-9 Verification Form and Instructions I-9 Information Sheet - Common FAQs Non-Resident Alien Employee Tax Withholding Forms W-4 Form OR-W-4 W-4 Sign Up Online
Pay Information
Adjunct Late Letter or Cancellation Form Direct Deposit Authorization form EPAF User Guide Lost, Stolen or Destroyed Check Replacement (pdf) Mandatory Tax Withholding Calculator Payroll Advance Request Form Payroll Deadlines Calendar Substantial Presence Test SEIU & PSUPA Vacation Leave Cash Out Request Form Summer Term Pay Schedule Twelve-Month Payroll Redistribution Plan (pdf) Twelve-Month Payroll Redistribution Plan (Word)
Student
Student Employment Summer Information Student Employee Wage Cap Exception form (replaces Overcap Request)
Timesheets
Guide for Web Time Entry Employees Timesheet Tips for Approvers and Proxies Web Timesheet - Hourly paid Student, Temporary and Wage Pool - Hourly Cycle (16th-15th)
Labor Distribution
FTE Labor Distribution Form (11 Indexes) FTE Labor Distribution Form (3 Indexes) Non FTE Labor Distribution Form (11 Indexes) Non FTE Labor Distribution Form (3 Indexes)
Employee Information
Name Change Checklist Name Change Form (pdf) Name Change Form (Word) Employee Separation Form (Word) Exit/Transfer Checklist for Supervisors (pdf) First Name Override Form
Authorization Access
Communications Allowance Procedure Communications Allowance Authorization Form System Access Request Web Time Entry Approver Authorization Form

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Position Management

Position Management
Administrative Stipend Appeal of Academic Professional Position Review Decision Form Associate Dean, Chair, and Chair-Equivalent Appointment Form Cash Award Form - IT Only Differential Pay Process Graduate Assistant Modification or Cancellation Form Summer Term Modification or Cancellation Form Oregon Equal Pay Act Salary Justification Memo (HB2005 Memo) Job Classification Comparison Lead Work Differential Request Form (pdf) Lead Work Differential Request Form (Word) Request for New Pooled Position Number SEIU Classifications Special Salary Increase Instructions and Form Supplemental Overload Temporary FTE Change Request Work-Out-of-Class (Classified Staff)

Administrative Stipend

Appeal of Academic Professional Position Review Decision Form

Associate Dean, Chair, and Chair-Equivalent Appointment Form

Cash Award Form - IT Only

Differential Pay Process

Graduate Assistant Modification or Cancellation Form

Summer Term Modification or Cancellation Form

Oregon Equal Pay Act Salary Justification Memo (HB2005 Memo)

Job Classification Comparison

Lead Work Differential Request Form (pdf)

Lead Work Differential Request Form (Word)

Request for New Pooled Position Number

SEIU Classifications

Special Salary Increase Instructions and Form

Supplemental Overload

Temporary FTE Change Request

Work-Out-of-Class (Classified Staff)

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Performance Evaluations

Classified Evaluations | Unclassified Evaluations | Student Evaluations

Classified Evaluations
Classified Employee Performance Evaluation Form (pdf) Classified Employee Performance Evaluation Form (Word) Classified Employee Self-Evaluation Form (pdf) Classified Employee Self-Evaluation Form (Word) Instructions for IT Classified Performance Appraisal IT Performance Appraisal Level 1 Form (Word) IT Performance Appraisal Level 2 Form (Word) IT Performance Appraisal Level 3 Form (Word) Performance Evaluation Policy
Unclassified Evaluations
AAUP- Academic Professional Annual Evaluation - option 1 (Word) AAUP- Academic Professional Annual Evaluation - option 2 (pdf) AAUP- Academic Professional Annual Evaluation - option 2 (Word) AAUP-Faculty Evaluations Unclassified Staff Self-Evaluation (pdf) Unclassified Staff Self-Evaluation (Word) Unclassified/Unrepresented Staff Performance Evaluation (fillable pdf) Unclassified/Unrepresented Staff Performance Evaluation Instructions
Student Evaluations
Student Staff Performance Evaluation

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Revised 03/11/2021