PSU Human Resources

EPAF Guide

WHAT IS AN EPAF?

An EPAF is an Electronic Personnel Action Form; an online form, originated by a department to submit employment data changes. EPAFs replace paper forms in processes such as hiring a student employee, terminating student employment and updating job labor distribution. Each EPAF action has pre-assigned approval levels, which represent electronic signatures approving the transaction.

WHAT ARE THE DIFFERENT EPAF USER TYPES?

  • Originators – users who begin an EPAF action
  • Approvers – users who must approve an EPAF action
  • Proxies – users who are designated by an Approver with specific authority to approve actions on the Approver’s behalf
  • FYI - Notifies users of the transaction only, it doesn't require approval.

↓ PROCESSES FOR SUBMITTING EPAFS ↓

STUDENTS

  1. How to Hire an Hourly Student
  2. How to Change a Pay Rate in an Existing Student Job
  3. How to Create Other Pay Rate (Suffix 1...) for a Student Job
  4. How to Approve an EPAF
  5. How to Terminate a Job
  6. Common Errors & Warnings For Hiring a Student

GRADUATE ASSISTANTS

  1. How to Hire a 9-month Graduate Teaching or Research Assistant
  2. How to Hire Graduate Administrative Assistant
  3. How to View and Approve a Grad EPAF
  4. How to Modify or Terminate a Graduate Assistantship
  5. How to Accept a Graduate Appointment

SUMMER TERMS

  1. How to Create a Summer Wage Agreement EPAF
  2. How to Accept a Summer Wage Agreement

LABOR DISTRIBUTIONS

  1. How to Update Labor Distribution on an Existing Job Record
  2. How to Approve Labor Distribution Updates
  3. Common Errors & Warnings for Labor Distribution Updates

GENERAL EPAF TOPICS

  1. Originator Summary
  2. Approver Summary
  3. Approvals & FYIs on the Fly
  4. Proxy Setup
  5. Act as a Proxy
  6. Approval Reminders
  7. Default Routing Queue Setup