Holidays

Employee Eligibility

Who is eligible?

• Employees in benefits-eligible, unclassified positions and are employed at .50 FTE or more on a 12-month appointment
• Employees in benefits-eligible Classified positions are eligible for holiday pay

Who is not eligible?

• Employees in graduate assistant positions
• Employees in academic staff positions whose annual appointment is less than .50 FTE and/or on academic wages, 
• employees on leave without pay, and 
• other employees in non-benefited positions

Employees in full-time positions receive eight (8) hours of holiday pay for recognized holidays. Employees in part-time and hourly positions receive a prorated share of the eight (8) hours based on their FTE percentage.

Holiday Schedule

The following table provides dates that Portland State will be closed in observance of the holiday.

* Employees in classified positions must be in pay status at least one-half (1/2) of the last workday before the holiday and one-half (1/2) of the first workday after the holiday in order to receive holiday pay.

** The Special Day and Governor's Day do not carry forward if not used as outlined.

Whenever a holiday falls on a Sunday, the following Monday will be observed as the holiday. If a holiday falls on a Saturday, the preceding Friday will be observed as the holiday. In addition, employees in classified positions who are required to work on a holiday will receive compensatory time off or cash at the rate of time and one-half.

Wait Period and Maximum Balance

Eligibility for holiday pay begins with date of hire and is available for use immediately.

Governor's Day

Oregon's governor has discretion to grant an additional day of paid leave (8 hours for full time and pro-rated for part-time employees) to employees in 12-month unclassified positions. Referred to as the Governor's Day, the day is usually designated to be in conjunction with Thanksgiving, Christmas, or New Year's Day. Employees must be employed as of the day prior to the applicable holiday to receive this leave.

If requested Governor's Leave days are not available to an employee, the employee may request to take the Governor’s Leave on another day.

Special Day

In addition to the holidays outlined (other than the Governor's Day) in this section, the SEIU Collective Bargaining Agreement grants employees in classified positions, who have been employed by November 15th, a Special Day of paid leave (8 hours for full-time and a prorated share for part-time). This leave may be taken between, and including, the day before Thanksgiving and January 31st.

Refer to article 42, Section 2 of the  SEIU Collective Bargaining Agreement.

Scheduling and Use of Governor's and Special Days

Scheduling use of a granted Governor's Day or a Special Day must be done in advance cooperatively with the approval of the employee's supervisor. Time off for these days should be scheduled in such a manner as to minimize the disruption to the operations of the department and organization, within reasonable supervisory discretion.

Each department may establish guidelines for employees in addition to this in order to meet customer service and operational needs of the department.

Recordkeeping

Employees must record and submit usage of holidays and the Governor's or Special Days accurately on the applicable timesheet and/or leave roster within established payroll deadlines.

Additional References

SEIU Collective Bargaining Agreement

PSU Academic Calendar