Office of the Registrar

Registration Approval Tool

The Registration Approval Tool allows faculty to efficiently manage waitlist requests and provide registration permissions to students during the add/drop period.

Registration Approval Tool Dashboard

The tool dashboard presents two primary sections:

  • Pending Your Approval - Available when registration opens each term
    • Displays requests initiated directly by students. (Note: This section will remain empty until student-initiated requests go live for the upcoming term).
  • Faculty Course Waitlist Approval - Available the first day of each term
    • Instructors: Provides access to waitlists for the courses you are currently teaching.
    • Department Admins: Provides access to all waitlists by CRN

Managing Waitlists

Waitlist Override Tool Managing Waitlists

To view your course waitlists, select the desired course from the dropdown menu in the "Faculty Course Waitlist Approval" section.

Waitlist Override Tool Waitlist Approval

Once a course is selected, you will see key details, including current enrollment versus capacity, and a list of waitlisted students.

Approving Students

Waitlist Override Tool Approving Students

You have the flexibility to manage your waitlist according to your preference; you are not required to approve students in order of their waitlist position.

  1. Locate the student(s) you wish to approve.
  2. Click the "Approve" button next to their name.
  3. The status will update to "Pending."
  4. Once you have finished making selections, you can use the "Return to Dashboard" option to manage other courses.
Waitlist Override Tool Return to Dashboard

After a student acts on the permission provided, they will be removed from your waitlist view, and the "Current Enrollment" count will reflect the change (e.g., "-1 seats available").
Note: Please exercise care when approving students, as permissions cannot be easily revoked once issued.

Student Experience

Waitlist Override Tool Student Notification

Upon approval, students receive an automated email with the subject: "Action Required: Permission to register for [Course Name}." This email provides instructions on how to complete their registration. Students must complete their registration before the add/drop deadline.

Common Questions

  • What if I approve the wrong student?
    • Please exercise care when approving students, as permissions cannot be easily revoked once issued. If an error occurs, please contact the Registrar’s Office immediately at registrar@pdx.edu.
  • I approved a student, but they aren't registered yet. Should I do anything?
    • No. After your approval, the student is responsible for logging into the Registration Hub to finalize their enrollment. You can monitor the status on your dashboard; once they register, they will be removed from your waitlist.

Access Requests

All department administrators who have edit access to the Banner page “SFASRPO” have been provisioned access to this tool. If you do not already have access, please submit a request through the ODIN Access Request (OAR) system: https://app.oam.pdx.edu/oar/login 

  • Initiate a “New OAM Access Request”
  • Under “Access by System”, select “Banner”
  • At the bottom of the page under “Student Information”, in the free-text box enter “Registration Override Access”, and provide a brief description of your business need on the subsequent page.
  • Your supervisor will need to approve the request, which is usually processed within 1-3 business days.

Support

If you have questions or encounter technical issues with the tool, please contact the Registrar's Office: