Official Records Policy

Send required admissions documents to:

Office of Admissions
Portland State University
PO Box 751
Portland, OR 97207-0751

All documents submitted to Portland State become the property of Portland State and cannot be photocopied or returned.

Official Transcripts and Degree Certificates

Submit official transcripts in their original sealed envelopes from all schools attended.

  • Electronic Submission:
    • Domestic transcripts may be submitted via Parchment or sent directly from a school official to admissions@pdx.edu.
    • International transcripts may be submitted via Parchment to intladm@pdx.edu. Emailed copies of international documents will not be considered official.  
  • Mail Submission: Portland State University; Office of Undergraduate Admissions; PO Box 751; Portland OR 97207-0751 

Official documents received after the August 1st deadline for fall term enrollment may impact a student's ability to receive or remain eligible for institutional, state or federal funds. 

Official documents must arrive at Portland State in the original sealed envelope as issued by the originating institution, with an institutional stamp or signature on the closed envelope flap. An official transcript or degree certificate is a verification of your academic record issued in the original language from the original issuing source (i.e., college, university, technical school, or secondary school).

Official transcripts or degree certificates issued in languages other than English must be translated into English and submitted to Portland State along with the original official documents.

The following items are NOT official transcripts or degree certificates:

  • a document that arrives at Portland State without an envelope or in an open envelope
  • a document that has been authorized by an official notary or government office
  • a photocopy of a document
  • a translation of a document which is not sent with the original official document

Attested International Documents

Many international schools issue only one original transcript or degree certificate. Please do not submit your original copy to Portland State. Instead, request that the issuing institution attest a copy of the document.

To request an attested document, send a photocopy (never the original) of the document to the institution that originally issued it. They will verify the photocopy against their records, place the institutional stamp or seal on the photocopy (thereby attesting to its accuracy), put the attested copy into an institutional envelope, and affix their stamp or seal over the envelope closure. The issuing institution can mail the attested copy directly to the Office of Admissions or you may deliver the sealed envelope to the office in person.

Official Translation

An official translation is an exact, precise English translation of your academic documents that have been prepared by the issuing institution or a professional translator. View a list of Certified Translation Services.

The following items are not official translations:

  • a document that has been authorized by an official notary or government office
  • a photocopy of a translation which does not accompany the original official document
  • a document translated by you, your friends, or your family

Official Exam Results Certificate

An official exam results certificate is a verification of your exam results issued by the examining body (O-Levels, A-Levels, WAEC, or others). An exam results certificate is not a transcript. Certificates must arrive at Portland State in the original sealed envelope as issued by the examining body, with an institutional stamp or signature on the closed envelope flap.

The following items are not official exam results certificates:

  • a document that has been produced or authorized by a school
  • a photocopy of a certificate
  • a document that arrives at Portland State without an envelope or in an open envelope

Policy on Unofficial Documents for International Transcripts

Although Portland State can use unofficial transcripts from international institutions to evaluate your admission application, you are required to submit official documents before the end of your first term of enrollment. Failure to provide official documents may result in registration holds and will delay your transfer credit evaluation. Official transcripts must be submitted from all U.S. colleges and universities before a review of your admission application will begin.