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Transcripts

All documents submitted to Portland State become the property of Portland State and cannot be photocopied or returned. It is critical that all required transcripts be uploaded to the online graduate application, even if you have not yet received a degree.

While submitting your Graduate Application online, many programs will require you to upload scanned copies of your transcripts from all colleges and universities you have attended, regardless of the number of credits earned. If admitted, you will then be required to submit official transcripts from all colleges or universities attended as the final verification step prior to registering for classes. Please note that some programs require that official transcripts be submitted with the application, so it is always best to check with the program for specific requirements. 

Portland State University reserves the right to require official transcripts at any time during the admission process and to rescind any offer of admission made if discrepancies between unofficial and official transcript(s) are found, if it is discovered that the educational history was incomplete or if upon final GPA and degree verification it is discovered that the minimum admissions requirements were not met.

Uploaded Transcripts

Tips for Scanning and Uploading Transcripts

  • Please obtain current copies of your transcript(s) from ALL schools you have attended.
  • Scan both sides at 300 dpi whenever possible.
  • Please do not directly upload a password protected file. Instead, print, scan and save the file and then upload OR copy and paste the information into a word document, save the file and then upload.
  • The institution name and other identifying marks should be clearly legible.
  • Scanned documents should be printable on letter size paper (8 ½” x 11”).
  • Include the transcript legend (back page in most cases).
  • The maximum file size is 10 MB, and accepted file types are .pdf, .doc, .docx, .rtf, and .txt.
  • If the scan is too large then you may want to make a photocopy first (experiment with different settings until you find one that results in the smallest file size) then scan the photocopy.
  • Make one PDF for each institution listed on the upload site, even if it includes multiple pages, translations, a legend, degree certificate, or diploma. Please keep your transcript pages in order. You will be allowed to upload only one PDF for each transcript on the pull-down menu at the upload website.
  • Preview your PDF for image quality to ensure that the document is complete and readable prior to and after uploading. Click the “view document” button to verify whether the uploaded document is legible.

Official Transcripts

An official transcript is:

  • Sent directly from the college or university where credits were earned directly to Portland State University OR
  • Bears the college or university seal and is unopened 

An official transcript is NOT:

  • A document that arrives at Portland State without an envelope or in an open envelope
  • A document that has been authorized by an official notary or government office
  • A photocopy of a document
  • A translation of a document which is not sent with the original official document

Submitting Official Transcripts

After you are admitted, you will be required to submit official copies of your transcripts and/or documents for GPA and degree conferral verification. This is required before you will be given access to register for classes. Failure to provide official documents may result in registration holds that could delay your registration. Official transcripts should be sent to PSU by mail or electronic submission directly from each college or university attended. Enrollment in courses is contingent upon the receipt and verification of these official documents (which must show the awarding of degrees where appropriate). The official transcript will be compared to the document you uploaded in the online application. 

Transcripts by mail:

Official documents must arrive at Portland State in the original sealed envelope as issued by the originating institution, with an institutional stamp or signature on the closed envelope flap. They should be addressed to:

Graduate Admissions
Portland State University
PO Box 751 (OGS)
Portland, OR 97207-0751

 

Electronic Transcripts:

Transcripts sent electronically must arrive from the registrar or recorder of records using the institution’s secured electronic submission system (such as Parchment). If the registrar requests an e-mail address to send the secured electronic transcripts, you can provide the following e-mail address: graddocs@pdx.edu.

If you are currently enrolled in courses but will not complete the degree until a future semester, do not send an updated transcript until the degree is awarded. At that time, send an updated transcript and the degree confirmation.