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Room Transfers

Room Transfers & Room Swaps

Room Transfer and Room Swap Requests will be accepted by Housing & Residence Life after each Room Freeze period ends. No room change requests will be accommodated until after the waitlist and/or overload housing has been cleared, nor during the last term of the academic year, except in the case of emergencies.

Room Swaps

*available to all residents; this is the only option available to First Year Experience residents

  1. Identify a resident who is willing to "swap" or trade rooms with you.  Be sure to discuss the room swap with your roommate, as well as both residents in the unit you wish to transfer to.

  2. Pick up a Room Swap Request form in the University Housing & Residence Life office in Broadway 210 and have all four parties involved in the swap sign the form. 

  3. After your Room Swap Request has been processed, all four parties will receive an email confirming the swap details.  You and the resident you are swapping with will need to respond to the Room Swap offer during the response window indicated in the email.  If response is not received by both parties, your Room Swap offer will be cancelled. 

  4. Your assignment will include a room swap timeline to move from your current room to your new room.  You and the resident you are swapping with will need to complete the move process at the Montgomery Service Desk together.  Failure to complete the room swap on time may result in improper check-out fees and charges for lock changes.

Room Transfers

*available to upperclassmen/transfer residents only.

  1. Complete a Room Transfer Request form in the University Housing & Residence Life office in Broadway 210.

  2. If further follow-up is recommended, your Area Coordinator or Resident Director will follow-up with you to discuss your situation and room transfer options.

  3. When a room is available, you will receive an email offering a Room Transfer; you will have a limited window of opportunity to respond and accept the room, or we will give the unit to the next person on our wait list.

  4. If you choose to decline the unit offered to you, you will receive another offer when a room is available.If you decline two room assignments, your request will be cancelled.

  5. Your assignment will include a room transfer timeline to move from your current room to your new room.You must check out of your current room by the date on your transfer notice.Failure to complete the room transfer on time may result in improper check-out fees and charges for lock changes.

All room transfers and swaps must be approved by the UHRL Student Services Office via the process described above. Transferring without UHRL approval may result in a lock change, an improper check-out fee of up to $100, and extra housing charges.

 

Room Freeze

During the first week and last two weeks of Fall and Winter Terms, and all of Spring Term, a Room Freeze will be in effect while UHRL prepares for term Move In and Move Out. During a Room Freeze, no room transfer requests will be processed, except in the case of emergency. Residents may submit Room Transfer and/or Room Swap Requests during this period (after Week 1 of Fall term), however, they will not be processed until after the Room Freeze period is lifted. Room Transfer and Room Swap Requests are not accepted during Spring Term or Summer Term, except in cases of emergency or safety.