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NRHH Constitution

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Preamble

 

We, the members of the Portland State University Chapter of the National Residence Hall Honorary, in order to honor and recognize outstanding members of the residence halls and to promote a higher quality and standard do hereby establish and uphold this constitution.

 

Article I - Name

 

The name of this organization shall be the Viking Chapter of the National Residence Hall Honorary at Portland State University.

 

Article II – Purpose

 

The purpose of this organization shall be to provide recognition for students and professionals who have provided outstanding service or exceptional leadership in promoting housing and residence life. It is also the function of the Viking Chapter to promote the four pillars of NRHH; leadership, community service, scholastics, and recognition.

 

Article III – Membership Capacity

 

A.    Individuals that have been inducted as an NRHH member shall be an NRHH member for life;

B.    Individuals shall have lived in the residence halls for at least two quarters (including the current quarter).

C.    Individuals shall have exhibited outstanding leadership and service to the residence halls; and

D.   Individuals shall have a grade point average of at least 2.5 on a 4.0 scale.

 

Memberships

 

A.    Active members must currently live in the residence halls and have fulfilled the above requirements.

B.    Alumni members have either moved off-campus or no longer attend the institution where they were inducted. They may remain involved with the organization, but they will have no voting privileges.

C.    Early Alumni members shall be defined as former members that still meet all the requirements of active members, but are no longer active in the organization. The chapter can grant Early Alumni status to up to 15% of its members each year.  Early alumni members must have filled out the appropriate paperwork and have been confirmed by the regional AD-NRHH.  These members may remain involved with the organization, but they will have no voting privileges.

D.   Honorary members may be an administrator or off-campus person who has done something outstanding for the residence halls. These members shall not have voting privileges. 

E.    There will not be more than 1% of the on-campus population or 20 active members of NRHH, whichever is greater.

 

Membership Requirements

A.    Attend all meetings and programs

B.    Members must attend 75% of programs and meetings in order to be eligible for graduation cords.

C.    Submit seven Of the Months throughout the year in order to be eligible for graduation cords.

D.   Vote on OTMs

E.    Assist is program planning

F.    Chair committees as needed.

G.   Adhere to Robert’s Rule of Order

H.    Help facilitate recruitment process

 

Article IV - Selection Procedures

Section I: Nominee Requirements

A.    Nominees must currently reside on campus.

B.    Nominees must have resided in residence halls for at least two quarters (including the present quarter).

C.    Nominees must have a cumulative G.P.A. of at least 2.5 on a 4.0

D.   Nominations must be emailed to the Selection Committee through the NRHH email account by the deadline set.

E.    All NRHH members, housing staff and residents can make nominations. 

 

Section II: Voting Procedure

A.    Voting shall be by Selection Committee.

B.    Nominations will be reviewed by the Selection Committee to make sure candidates meet membership minimums.

C.    The Selection Committee must have at least three members to have quorum.

D.   Nominees must receive 50 % plus one vote of those active members serving on the selection committee.

E.    After new members have been selected, a representative of the executive board will contact new members within a week of voting closing.

 

Section III: Induction Oath

A.    The Induction Oath is as follows:

              “I, (state your name), agree to uphold and honor all the principles, values, and beliefs of the Viking Chapter of the National Residence Hall Honorary at Portland State University.  I promise to continue the tradition of recognition and service.  In my efforts to serve this chapter, I will uphold the NRHH constitution to the best of my abilities.”

 

Article V - Executive Structure

Section I: The Director shall

A.    Preside over all chapter meetings.

B.    Preside over all Executive Board Meetings.

C.    Delegate responsibilities if not being fulfilled by other Executive Board Members

D.   Create special committees, as needed.

E.    Chair constitution review committee.

F.    Chair selection committee.

G.   Maintain correspondence with the PACURH and NACURH regions by attending chats.

H.    Meet with other Executive Board Members fortnightly (every fourteen days).

 

Section II: Associate Director of Marketing

A.    Assume the Director‘s duties in the absence of the Director

B.    Lead marketing and swag committee.

C.    Maintain and update NRHH Website.

D.   Correspond with outside resources as needed

E.    Sit in on RHA General Assembly

F.    Be the point of contact for senior staff in the Office of Housing and Residence Life

G.   Meet with Director fortnightly.

 

Section III: Associate Director of Operations

A.    Maintain NRHH list-serves

B.    Take minutes of chapter and executive board meeting.

C.    Maintain the Google site and I-drive.

D.   Coordinate reservation process for all facilities and equipment.

E.    Work in collaboration with the RHA Treasurer, accounts coordinator, and the NRHH Advisor when preparing the budget.

F.    Maintain records of transactions involving NRHH budgets and activities.

G.   Sign all NRHH Purchase Requests and keep copies of all receipts.

H.    Chair the budget committee.

I.     Meet with Director fortnightly.

 

Section IV: Associate Director of Recognition

A.    Coordinate OTM notification system.

B.    Submit campus-winning OTMs to Regional OTM Voting Committee and break any ties.

C.    Track members OTM submissions.

D.   Promote OTM process

E.    Serve as the NRHH Rep on the Housing and Residence Life End of the Year Banquet committee.

F.    Be responsible for monthly recognition projects

G.   Coordinate bid writing process.

H.    Administrate AAA awards

I.     Chair Induction Committee

J.     Maintain NSRO merchandise and coordinate inventory purchasing.

K.    Facilitate NRHM on campus.

L.    Administer traveling recognition within the chapter.

M.   Meet with Director fortnightly.

 

Section V: Advisor   

                        A. Shall be appointed by the University Housing and Residence Life office

 

Section IV: All executive board members must:

A.    Maintain the NRHH email account.

B.    Create transition binders and facilitate transition for the incoming executive board

C.     Meet with the advisor weekly

D.   Attend fortnightly Executive Board Meeting as well as all chapter meetings

 

Article VI: Removal of Officers

Section I: If an officer is not performing their designated duties or they do not meet all requirements in the constitution they may be removed from office.

 

Section II: Removal Procedures

A.    Any NRHH member must make a written complaint and turn it in to the NRHH advisor.

B.    The NRHH advisor will let the officer know of the formal complaint and allow the officer to file his or her own rebuttal.

C.    The NRHH advisor will then select a committee of 1 officer and 4 members to review the case.

D.   If there is not a majority vote from the committee to remove the officer, then the officer is excused of the charges and maintains their position.

E.    If there is a majority vote from the committee to remove the officer, then the NRHH chapter will be presented the situation by the committee.

F.    This presentation will take place at the next scheduled NRHH chapter meeting.  The presentation will be five minutes followed by the officer making their presentation for five minutes.

G.   A three-minute question and answer period for both presenters shall follow with no discussion afterwards.

H.    An officer shall be removed from office if two thirds of active members vote in favor of removal of the office at a meeting called by the committee and advisor.

 

Article VII: Election Code

Section I: Requirements for Candidacy

A.    All candidates must have been an active member with voting rights for the quarter prior to which they will hold office.

B.    All candidates must be an active member for the year in which they intend to hold office.

 

Section II: Election Procedure

A.    Elections shall be held each spring at a regularly scheduled meeting before the induction of new members.

B.    The election procedure will follow a nomination process the day of elections. No self-nominations are acceptable.

C.    If the Director wishes to serve another year, the Associate Director of Marketing facilitates that reelection process.  

D.   The day of elections, each candidate will receive five minutes in which to speak to the chapter.

E.    A three-minute question and answer period will follow each candidate’s speech.

F.    Winners will receive 50% plus one of the votes cast in the election of the office.

G.   In the event of a tie, and immediate run-off election shall be held between the top two vote receivers.

H.    Each officer shall be elected to a one-year academic term.

I. Officers shall take office immediately after induction.

 

 

Section III: Officer Oath

A.    The Officer Oath is as follows:

“I, (state your name), pledge to uphold and honor all the principles, values, and beliefs, of the Viking Chapter of the National Residence Hall Honorary at Portland State University.  I solemnly swear, as an executive officer, to serve the Viking Chapter to the best of my ability, to serve and protect all the guidelines and status of the constitution, NACURH, NRHH, as well as the well-being of the chapter.”        

 

Article VIII: Vacancy of Office

Section I: Should the office of Director become vacant, the Associate Director of Marketing shall assume the office of the Director.

 

Section II: Directorial Appointments

A.    In the event that an Officer leaves office, the Director shall appoint an Active member with voting rights to finish that officer’s term.

B.    This appointment shall be made at the meeting following the officer’s vacancy.

C.    Approval of this appointment shall be made by the membership, with a vote of 50% plus one of the members with voting rights.

D.   In the event that the approval is not granted, the floor shall be opened for nominations, and an election shall be held.

E.    This election shall be governed by the election code in Article VII.

 

Article IX: Meetings

Section I: This organization shall follow Robert’s Rules of Order unless otherwise stipulated by the Presiding Officer and/or the Executive Board.

 

Section II: Regular fortnightly meetings shall be set by the Executive Board at the beginning of each quarter. 

 

Section III: Additional meetings shall be called by the Executive Board as necessary.

 

Article X: General Voting

Section I: General voting is considered to be any voting except in new member selection voting.

 

Section II: Executive Board

A.    Each officer, excluding the Director shall receive one vote in each voting matter.

B.    The Director shall only vote to break a tie.

 

Section III: Chapter Members

A.  Each Active member shall receive one vote in each voting matter, unless they have lost their voting rights for the quarter.

 

Section IV: Voting Procedure

A.    All votes shall be a simple majority of the active members with voting rights unless otherwise specified by the Executive Board.

B.    Tie Breaking Procedures:

1.    All tie ballots shall be immediately re-cast.

2.  In the event of a second tie, the Director shall break the tie.

 

Article XI: Affiliations

This chapter shall remain in good standing with NACURH and the National Residence Hall Honorary.

 

Article XII: Funding

Section I: RHA

A.    RHA will provide 25% of their budget quarterly.

B.    The NRHH and RHA Treasurer will coordinate quarterly to sustain clear records.

 

Article XIII: Chapter Traditional Functions

This chapter shall write OTMs for monthly recognition of individuals, systems, or whatever they deem necessary that deserves to be appreciated. This recognition is inclusive to, but not limited to University Housing and Residence Life.

 

Article XIV: Chapter Pin-Awarding Procedures

Section I: The requirement for the “NRHH Membership” pin is membership induction into the Viking chapter.

 

Section II: The requirement for up to eight “Outstanding Leadership Service” pins is a prominent display of leadership ability at PSU.

 

A.    This pin is the highest individual honor an NRHH Chapter can award to its members.

B.    The pin shall be awarded to NRHH Members (active, alumni, early alumni or honorary) that have provided outstanding leadership and service to their NRHH Chapter.

C.    The pins may be purchased from the NSRO.

D.   The maximum number of pins which may be given in a year is equal to the number of regional affiliates within NACURH.

 

Section III: The requirements for the eight “Bronze” pins are at the discretion of the NRHH and RHA Director.  These pins are to recognize individuals who have demonstrated outstanding service to RHA, NRHH, PACURH, and NACURH.  PSU can only give out eight bronze pins a year.

 

A.    This pin is the highest individual honor given by the RHA or NRHH Director.

B.    The pin shall be awarded to individuals who have provided leadership and direction to their campus organizations.

C.    The pins may be purchased from the NSRO.

D.   The maximum number of pins which may be given in a year is equal to the number of regional affiliates within NACURH.

 

Article XVI - Amendments and Bylaws

Section I: Constitutions and Bylaws may be amended by 50% of current membership plus one.

 

Article XVII - Enactment

Section I: A majority, (two thirds) of a vote of the current active members are required to ratify a constitution.

 

Revision Date: 10/10/2013