Renewing Your Contract for 2013-14

To be successful in the renewal process, students will need to decide what they would like to do. Would you like to stay in your current room for Fall 2013? You will need to have both a Summer and 2013-14 contract. Please beware that students in Summer Conferencing spaces (Broadway 3-8, Ondine 3-8, Epler 5 and 6) will not be able to renew their current room. Would you like to choose a different room? Do you know what type? See more information about room renewal, including important dates, here! 

If you aren't able to attend the Open House, detailed floor plans and virtual tours can be found on our Buildings & Communities page.

Our process begins April 8! You will need to decide if you wish to renew your contract and stay in your current room OR pick a new room by April 18 at midnight. 

Renewal Frequently Asked Questions (FAQs)

About the 2013-2014 Contract

Do I have to move out if I am a freshman?
I want to cancel my contract/move out permanently after Spring term. What do I have to do?

About Summer 2013

When does the Summer Contract open?
What if I only want to stay for Summer?
I want to move to a new room for Summer term. Can I do that?
Do I need to take classes during Summer term to be eligible for University Housing?
Can I keep my current room if I leave for Summer term?
Can I cancel my Summer 2013 Contract?

About Room Renewal & Room Selection

When can I pick a new room for the next year?
What happens if I don’t sign a 2013-14 Contract?
How does Room Renewal Work?
Can I select a new room and also reclaim my current room, just in case?
How does Online Room Selection work?
How specific can I get when selecting a room?
What if I miss my timeslot?
Does signing the 2013-14 Contract cost me anything?
Can I cancel my 2013-14 Contract if I change my mind?

About the 2013-2014 Contract

Q: Do I have to move out if I am a freshman?

A: Yes. If you are on academic-year only floors (Broadway 3–7, Ondine 3–9, Epler 5 & 6) you will not be able to stay in your current room during Summer term. If you sign a summer contract, you will be asked to move in June to your Fall 2013 room, or a temporary room, based on availability.

Q: I want to cancel my contract/move out permanently after Spring term. What do I have to do?

A: You are currently on an academic year contract that ends in Spring term. You are expected to move out 24 hours after your last final or by Noon on Saturday, June 15th at the latest, unless you complete a new contract. All residents must follow the move out procedures found at pdx.edu/housing.

About Summer 2013

Q: When does the Summer Contract open?

A: The online Summer 2013 Contract is currently available here.

Q: What if I only want to stay for Summer?

A: To stay for Summer, you need to sign a Summer 2013 Contract online. We offer 2 Summer options: All Summer or Summer Session 1.

Q: I want to move to a new room for Summer term. Can I do that?

A: It depends. University Housing offers continuing students, i.e. those who have a 2013-14 Contract, the chance to move to their selected Fall 2013 room during the summer (based on availability). Residents without a 2013-2014 Contract will not be assigned to a new room, UNLESS they are on an academic year floor (Broadway 3-7, Ondine 3-9, Epler 5-6).

Q: Do I need to take classes during Summer term to be eligible for University Housing?

A: If you live in Housing during Spring term, you do not have to be enrolled during Summer term to be eligible for Summer term housing. New residents must take classes during Summer term.

Q: Can I keep my current room if I leave for Summer term?

A: No. You will not be able to renew your room if you do not have a Summer 2013 Contract. When you select a new room, you may be able to find your old 2012-13 room and reserve it again during Room Selection.

Q: Can I cancel my Summer 2013 Contract?

A: The last day to cancel your Summer 2013 Contract is May 24. Cancellations received after May 24 will be held to full Summer Housing charges. Since current residents are not required to take classes during Summer term in order to be eligible to live in Housing, Summer term enrollment status does not affect the Summer contract.

About Room Renewal & Room Selection

Q: When can I pick a new room for the next year?

A: After signing the 2013-14 Contract and choosing to pick a new room, you will be sent a timeslot via email (to take place in April/May). Once your timeslot starts, you can log in to the Housing Portal and select an available room on campus. Timeslots are assigned based on date receipt of your 2013-14 Contract.

Q: What happens if I don’t sign a 2013-14 Contract?

A: You will not have a room reserved in University Housing for Fall term 2013. If you change your mind and sign a contract after the Room Renewal process in April, you will be assigned in July, and will not receive priority over new residents, or be able to select a specific room.

Q: How does Room Renewal work?

A: From April 8 – 19, you will be able log in to the Housing Portal to sign a 2013-14 Contract. Submission of the 2013-2014 contract will require the $150 advanced payment, which will be charged to your student account. You will select whether you want to “Pick a New Room” or “Renew Same Room”. If you elect to pick a new room you will be sent a timeslot with the time to log into the Housing Portal and select your room. If you elect to renew your current room you must also have submitted the Summer 2013 contract, and you will not need to take any further action at that time.

Q: Can I select a new room and also reclaim my current room, just in case?

A: No. If everyone did that, there would be no rooms to choose from. If you choose to select a new room you will need to risk giving up your current space.

Q: How does Online Room Selection work?

A: You will receive a timeslot based on the order your 2013-14 Contract was signed. The timeslot emails will include what day and time you can first log in to the Housing Portal and pick a new room. You are encouraged to review floorplans, videos and building amenities at www.pdx.edu/housing before selecting a new room in order to make an informed decision. Rooms will be going fast during Room Selection, so it’s important that you know what you want when you log in. If you submit the contract and select ‘Cat’ under the pet section you will be unable to select rooms that do not allow cats.

Q: How specific can I get when selecting a room?

A: You will be able to select specific rooms during the Room Selection process. We recommend that you familiarize yourself with the floorplans and building amenities prior to Online Room Selection. Once you select a room in the Online Room Selection portal, you will not be able to log back in and make a change, so be sure to select exactly what you want the first time.

Q. What if I miss my timeslot?

A: Assigned timeslots are the earliest you can log in to the Housing Portal during Room Selection. Once your timeslot starts, you can log in anytime afterward to select a new room, until Room Selection closes at midnight on May 2. If you do not log in during your timeslot, University Housing & Residence Life will assign you a room based off of your 2012-2013 Contract preferences. Room Selection will close on Friday, May 2nd at midnight.

Q: Does signing the 2013-14 Contract cost me anything?

A: Your student account will be charged a $150 Advanced Payment, and residents who fulfill their contract receive a refund of this during the Spring 2014 term. Most Residents received a $150 Advanced Payment refund on March 21 from the 2012-13 academic year, which may help students cover this cost.

Q: Can I cancel my 2013-14 Contract if I change my mind?

A: Yes. You will need to cancel your contract by May 10 to receive a refund of the $150 advanced payment. Cancellations between May 11 and June 21 will forfeit the $150, and cancellations after June 21st will be responsible for buyout fees.

Still have questions?

Drop us an email at housing@pdx.edu or call us between 9am-5pm at (503) 725-4375.