On this page, you'll find the important deadlines and actions for tenure-track and non-tenure track faculty reviews. If you have any questions or concerns about the processes, please contact Chris Mast, chrism@pdx.edu or 5-6712.
Tenure Track Pre-tenure Annual Reviews
Faculty on annual tenure must be reviewed after the completion of the first year of their appointment and each subsequent year. Typically, these occur in years 2, 4, and 5.
Action Deadline | Action Description |
|---|
| September 30, 2026 | Candidate submits dossier to department (Dept Chair or committee chair as appropriate) |
| December 31, 2026 | Department Chair shares the review letter with the faculty member |
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Tenure Track Pre-tenure 3rd Year Review
| Action Deadline | Action Description |
|---|
| February 1, 2027 | Candidate materials due to department P&T committee |
| March 1, 2027 | Recommendation of department committee to Department Chair |
| April 15, 2027 | Department Chair shares the review with candidate and sends all materials to Dean |
| May 28, 2027 | Dean shares review letter with candidate, Department Chair, and committee chair |
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Action Deadline | Action Description |
|---|
| September 30, 2026 | External review letters due to departments |
| September 30, 2026 | Candidate submits final dossier to department (Dept Chair or committee chair as appropriate) |
| November 16, 2026 | Department P&T committee chair submits recommendation and materials to Department Chair |
| December 2, 2026 | Department chair notifies candidate of department P&T committee and Department Chair recommendations |
| December 15, 2026 | (Reconsideration only) Faculty Member gives written notice to the P&T committee chair and/or Department Chair of intent to request a reconsideration of the recommendation |
December 30, 2026 | (Reconsideration only) Faculty member submits material pertinent to the reconsideration to the P&T committee chair, or Dept. Chair, as appropriate. |
| January 13, 2027 | Candidate dossiers with department P&T committee and Department Chair recommendations due to MCECS Dean's Office |
| January 26, 2027 | MCECS Dean's Office reports all actions taken to the Department Chair and P&T committee chair. Department Chair or P&T chair may request a conference with the Dean, within five days of being notified. Conference shall be held before the Dean's recommendations are forwarded |
| February 5, 2027 | Candidate dossiers with Dean's recommendation due to OAA |
The following are deadlines for promotion and tenure reviews in AY 2027-28:
Action Deadline | Action Description |
|---|
| March 15, 2027 | Final review eligibility lists sent by MCECS Dean's Office to Department Chairs |
| March 29, 2027 | Verified/Revised eligibility lists returned by Department Chairs to MCECS Dean's Office |
| April 1, 2027 | Department Chair notifies eligible faculty of formal P&T candidacy. Send 30-day notification letter (see P&T guidelines, APPENDIX II) |
| May 1, 2027 | Candidate submits materials and lists of prospective external reviewers (at least 4 and any reviewers perceived as “negative or biased”) to Department Chairs and P&T committee |
| May 15, 2027 | Department Chair or P&T committee chair add at least 3 names to candidate list of prospective external reviewers w/sample letters to MCECS Dean's Office for review/approval. Approved lists/letters returned to departments and P&T chair selects from the approved list and returns to MCECS Dean's Office for final approval. |
| May 28, 2027 | Dean approves the final list and returns to the department |
| June 4, 2027 | Departments mail materials to external reviewers with expected return of September 30 |
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Post Tenure Review (PTR)
Tenured faculty members shall undergo post-tenure review every five years after the award of tenure.
Action Deadline | Action Description |
|---|
| October 2, 2026 | Faculty materials due to PTR committee |
| October 30, 2026 | PTR committee completes review and submits report to Department Chair |
| November 16, 2026 | Department Chair sends candidate the department PTR committee report and Department Chair letter |
| November 23, 2026 | Faculty member reviews materials and either 1) signs/submits PTR Appraisal Signature Sheet, or 2) requests reconsideration |
| December 21, 2026 | (Reconsideration only) Faculty member submits supporting materials to committee and/or department chair |
| January 8, 2027 | Committee and/or department chair responds to reconsideration request (if applicable). All materials are submitted to the Dean. |
| January 25, 2027 | Dean completes review of materials and submits their letter to candidate, Department Chair, and PTR chair |
| February 5, 2027 | (Reconsideration only) Department Chair, PTR chair, or faculty member requests reconsideration conference, if applicable |
| February 19, 2027 | (Reconsideration only) Faculty member submits supporting materials pertinent to reconsideration of Dean's Letter. |
| March 5, 2027 | Dean completes review, issues report to Department Chair and faculty member, and submits Assurance of Review to Provost |
The following are deadlines for PTR reviews in AY 2026-27:
Action Deadline | Action Description |
|---|
| May 1, 2027 | OAA creates list of eligible faculty and provides to Dean for verification |
| May 15, 2027 | OAA sends PTR survey to eligible faculty to respond: Participate/Defer/Opt-out |
| June 1, 2027 | Faculty responds to OAA PTR survey. All faculty requesting to defer or opt-out have notified the Dean in writing |
| June 15, 2027 | Dean responds to PTR deferral/opt-out requests with Approval or Denial |
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Non-Tenure Track Faculty (NTTF) Annual Reviews
Non-tenure track faculty (NTTF) fixed term appointments and continuous appointment probation must receive annual reviews. For NTTFs on continuous appointment probation, the annual reviews start in the first year. For NTTF fixed term (instructional and research), the annual reviews start in the second year (after completion of the first year).
NTTF Continuous Appt Probation 1st Year Review
Action Deadline | Action Description |
|---|
| January 4, 2027 | Begin department review of faculty member (continuous appointment only) |
| March 31, 2027 | Department Chair shares the review with faculty member (continuous appointment only) |
NTTF Continuous Appt Probation Yr 2-5 Annual Reviews
Action Deadline | Action Description |
|---|
| September 30, 2026 | Begin department review of faculty member |
| December 31, 2026 | Department Chair shares the review with faculty member |
NTTF Fixed Term Annual Reviews
NTTF fixed term (instructional and research) must be reviewed annual after completion of the 1st year. An annual review in the 1st year is not required and is optional.
Action Deadline | Action Description |
|---|
| April 1, 2027 | Required annually after Year 1: Begin dept review of faculty member |
| May 28, 2027 | Required annually after Year 1: Department Chair shares the review with faculty member |
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Non-Tenure Track Faculty Milestone and Promotion Reviews
Action Deadline | Action Description |
|---|
| September 30, 2026 | Candidate submits materials to department (Dept Chair or committee chair as appropriate) |
| November 16, 2026 | Department committee chair submits recommendation and materials to department chair |
| December 2, 2026 | Department Chair notifies participating faculty of department P&T committee and Dept. Chair’s recommendations |
December 16, 2026 | (Reconsideration only) Faculty Member gives written notice to the P&T committee chair and/or Department Chair of intent to request a reconsideration of the recommendation |
| December 30, 2026 | (Reconsideration only) Faculty member submits material pertinent to the reconsideration to the P&T committee chair, or Dept. Chair, as appropriate |
January 12, 2027 | Candidate dossiers with department P&T committee and Department Chair recommendations due to MCECS Dean's Office |
January 26, 2027 | MCECS Dean's Office reports all actions taken to the Department Chair and P&T committee chair. Department Chair or committee chair may request a conference with the Dean, within five days of being notified. Conference shall be held before the Dean's recommendations are forwarded |
| February 5, 2027 | Candidate dossiers with Dean's recommendations due to OAA |
The following are deadlines for NTTF Promotion and Milestone reviews in AY 2026-27:
Action Deadline | Action Description |
|---|
| March 15, 2027 | Milestone review eligibility lists sent by MCECS Dean's Office to Department Chairs |
| March 29, 2027 | Verified/Revised eligibility lists returned by Department Chairs to MCECS Dean's Office |
| April 1, 2027 | Department Chair notifies eligible faculty of upcoming Milestone review or optional promotion review |
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Post Continuous Appointment Review (PCAR)
Non-tenure track faculty on continuous appointments are evaluated after every 5 years following the continuous appointment or promotion.
Action Deadline | Action Description |
|---|
| October 2, 2026 | Faculty materials due to PCAR committee |
| October 30, 2026 | PCAR committee completes review and submits report to Department Chair |
| November 16, 2026 | Department Chair sends candidate the department PCAR committee report and Department Chair letter |
| November 23, 2026 | Faculty member reviews materials and either 1) signs/submits PCAR Appraisal Signature Sheet, or 2) requests reconsideration |
| December 21, 2026 | (Reconsideration only) Faculty member submits supporting materials to committee and/or department chair |
| January 8, 2027 | Committee and/or Department Chair responds to reconsideration request (if applicable). All materials are submitted to the Dean. |
| January 25, 2027 | Dean completes review of materials and submits their letter to candidate, Department Chair, and PCAR chair |
| February 5, 2027 | Department Chair, PCAR chair, or faculty member requests reconsideration conference, if applicable |
| February 19, 2027 | (Reconsideration only) Faculty member submits supporting materials pertinent to reconsideration of the Dean's Letter |
| March 5, 2027 | Dean completes review, issues report to Department Chair and faculty member, and submits Assurance of Review to Provost |
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The following are deadlines for PCAR reviews in AY 2026-27
Action Deadline | Action Description |
|---|
| May 1, 2027 | OAA creates list of eligible faculty and provides to Dean for verification |
| May 15, 2027 | OAA sends PCAR survey to eligible faculty to respond: Participate/Defer/Opt-out |
| June 1, 2027 | Faculty responds to OAA PCAR survey. All faculty requesting to defer or opt-out have notified the Dean in writing |
| June 15, 2027 | Dean responds to PCAR deferral/opt-out requests with Approval or Denial |
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EMERITUS
The Emeritus rank may be awarded upon retirement in recognition of outstanding performance. All applications for emeritus review are due to the review committee the cycle BEFORE the faculty member's retirement effective date. For anyone retiring at the end of the calendar year, they must follow the Off-Cycle deadlines prior to their retirement. For anyone retiring at the end of the academic year, they must follow the Regular Cycle deadlines prior to their retirement.
Action Deadline | Action Description |
|---|
| September 30, 2026 | Off-cycle (retiring at the end of the calendar year): Candidate submits dossier to department (Dept Chair or committee chair as appropriate) |
| October 15, 2026 | Off-cycle (retiring at the end of the calendar year): Department Committee Chair submits recommendations to Department Chair |
| October 27, 2026 | Off-cycle (retiring at the end of the calendar year): Candidate dossier due to MCECS Dean's Office |
| November 6, 2026 | Off-cycle (retiring at the end of the calendar year): Candidate dossier due to OAA |
| December 1, 2026 | Regular cycle (retiring at the end of the Academic Year): Candidate submits materials to department (Dept Chair or committee chair as appropriate) |
| January 4, 2027 | Regular cycle (retiring at the end of the Academic Year): Department P&T Committee submits recommendations to Department Chair |
| January 18, 2027 | Regular cycle (retiring at the end of the Academic Year): Candidate dossier due to MCECS Dean's Office |
| February 5, 2027 | Regular cycle (retiring at the end of the Academic Year): Candidate dossier due to OAA |