On this page, you'll find the important deadlines and actions for tenure-track and non-tenure track faculty reviews. If you have any questions or concerns about the processes, please contact Kris Fedor at cfedor@pdx.edu or x5-9209.
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Tenure Track Pre-tenure Annual Reviews
Faculty on annual tenure must be reviewed after the completion of the first year of their appointment and each subsequent year. Typically, these occur in years 2, 4, and 5.
Action Deadline | Action Description |
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September 30, 2024 | Candidate submits dossier to department (dept chair or committee chair as appropriate |
December 31, 2024 | Department chair shares the review letter with the faculty member |
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Tenure Track Pre-tenure 3rd Year Review
Action Deadline | Action Description |
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February 3, 2025 | Candidate materials due to department committee |
March 3, 2025 | Recommendation of department committee to department chair |
April 1, 2025 | Department chair shares the review with candidate and sends all materials to Dean |
May 30, 2025 | Dean shares review letter with candidate, department chair, and committee chair |
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Tenure Track Promotion and Tenure Reviews
Action Deadline | Action Description |
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September 15, 2024 | External review letters due to departments |
September 30, 2024 | Candidate submits dossier to department (dept chair or committee chair as appropriate) |
October 15, 2024 | Department P&T committee chair submits recommendation and materials to department chair |
October 31, 2024 | Department chair notifies candidate of department P&T committee and department chair recommendations |
November 14, 2024 | Candidate dossiers with department P&T Committee and Department Chair recommendations due to CLAS; OR Candidate submits written request for reconsideration. If reconsideration is requested, follow PSU P&T Guidelines for Reconsideration. |
January 20, 2025 | All actions take by the Dean must be reported in a timely manner to the department chair and P&T chair |
January 27, 2025 | Department Chair or P&T Chair may request a conference with the Dean, within five days of being notified. Conference shall be held before the dean's recommendations are forwarded |
February 7, 2025 | Candidate dossiers with Dean's recommendation due to OAA |
The following are deadlines for promotion and tenure reviews in AY 2025-26:
Action Deadline | Action Description |
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March 14, 2025 | Presumed eligibility list sent by CLAS to department chairs |
March 28, 2025 | Revised eligibility list returned by department chairs to CLAS |
April 1, 2025 | Department Chair notifies eligible faculty of formal P&T candidacy. Send 30-day notification letter (see P&T guidelines, APPENDIX II) |
May 1, 2025 | Candidate submits materials and lists of prospective external reviewers to department chairs |
May 15, 2025 | Department Chairs submit lists of prospective external reviewers w/sample letters to CLAS for review/approval. Approved lists/letters returned to departments PRIOR to departments’ mailing external reviewer letters |
May 30, 2025 | Approved lists/letters returned to department chairs from CLAS |
June 6, 2025 | Departments mail materials to external reviewers with expected return of September 15 |
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Post Tenure Review (PTR)
Tenured faculty members shall undergo post-tenure review every five years after the award of tenure.
Action Deadline | Action Description |
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October 4, 2024 | Faculty materials due to PTR committee |
October 25, 2024 | PTR committee completes review and submits report to department chair |
November 8, 2024 | Department chair sends candidate the department PTR committee report and department chair letter |
November 18, 2024 | Faculty member reviews materials and either 1) signs/submits PTR Appraisal Signature Sheet, or 2) requests reconsideration |
December 19, 2024 | (Reconsideration only) Faculty member submits supporting materials to committee and/or department chair |
January 10, 2025 | Committee and/or department chair responds to reconsideration request (if applicable). All materials are submitted to the Dean. |
January 27, 2025 | Dean completes review of materials and submits their letter to candidate, department chair, and PTR chair |
February 3, 2025 | Department chair, PTR chair, or faculty member requests reconsideration conference, if applicable |
February 17, 2025 | (Reconsideration only) Faculty member submits supporting materials pertinent to reconsideration of Dean's Letter. |
March 7, 2025 | Dean completes review, issues report to department chair and faculty member, and submits Assurance of Review to Provost |
The following are deadlines for PTR reviews in AY 2025-26:
Action Deadline | Action Description |
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May 1, 2025 | OAA creates list of eligible faculty and provides to Dean for verification |
May 15, 2025 | OAA sends PTR survey to eligible faculty to respond: Participate/Defer/Opt-out |
June 1, 2025 | Faculty responds to OAA PTR survey. All faculty requesting to defer or opt-out have notified the Dean in writing |
June 15, 2025 | Dean responds to PTR deferral/opt-out requests with Approval or Denial |
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Non-Tenure Track Faculty (NTTF) Annual Reviews
Non-tenure track faculty (NTTF) fixed term appointments and continuous appointment probation must receive annual reviews. For NTTFs on continuous appointment probation, the annual reviews start in the first year. For NTTF fixed term (instructional and research), the annual reviews start in the second year (after completion of the first year).
NTTF Continuous Appt Probation 1st Year Review
Action Deadline | Action Description |
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January 2, 2025 | Begin department review of faculty member (continuous appointment only) |
March 31, 2025 | Department chair shares the review with faculty member (continuous appointment only) |
April 1, 2025 | Notify faculty in first year of probationary period of renewal or non-renewal of annual contract |
NTTF Continuous Appt Probation Yr 2-5 Annual Reviews
Action Deadline | Action Description |
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September 30, 2024 | Begin department review of faculty member |
December 31, 2024 | Department chair shares the review with faculty member |
January 1, 2025 | Notify faculty in years 2-5 of probationary period of renewal or non-renewal of annual contract |
NTTF Fixed Term Annual Reviews
NTTF fixed term (instructional and research) must be reviewed annual after completion of the 1st year. An annual review in the 1st year is not required and is optional.
Action Deadline | Action Description |
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April 1, 2025 | Required annually after Year 1: Begin dept review of faculty member |
May 30, 2025 | Required annually after Year 1: Department Chair shares the review with faculty member |
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Non-Tenure Track Faculty Milestone and Promotion Reviews
Action Deadline | Action Description |
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September 30, 2024 | Candidate submits materials to department (dept chair or committee chair as appropriate) |
October 15, 2024 | Department committee chair submits recommendation and materials to department chair |
October 31, 2024 | Department chair notifies candidate of department committee and department chair recommendations |
November 14, 2024 | Candidate dossiers with department Committee and Department Chair recommendations due to CLAS; OR Candidate submits written request for reconsideration. If reconsideration is requested, follow PSU P&T Guidelines for Reconsideration. |
January 20, 2025 | All actions taken by the Dean must be reported in a timely manner to the department chair and committee chair |
January 27, 2025 | Department chair or committee chair may request a conference with the Dean, within five days of being notified. Conference shall be held before the Dean's recommendations are forwarded |
February 7, 2025 | Candidate dossiers with Dean's recommendations due to OAA |
The following are deadlines for NTTF Promotion and Milestone reviews in AY 2025-26:
Action Deadline | Action Description |
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March 14, 2025 | Presumed eligibility lists sent by CLAS to Department Chairs |
March 28, 2025 | Revised eligibility lists returned by Department Chairs to CLAS |
April 1, 2025 | Department Chair notifies eligible faculty of upcoming Milestone review or optional promotion review |
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Post Continuous Appointment Review (PCAR)
Non-tenure track faculty on continuous appointments are evaluated after every 5 years following the continuous appointment or promotion.
Action Deadline | Action Description |
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October 4, 2024 | Faculty materials due to PCAR committee |
October 25, 2024 | PCAR committee completes review and submits report to department chair |
November 8, 2024 | Department chair sends candidate the department PCAR committee report and department chair letter |
November 18, 2024 | Faculty member reviews materials and either 1) signs/submits PCAR Appraisal Signature Sheet, or 2) requests reconsideration |
December 19, 2024 | (Reconsideration only) Faculty member submits supporting materials to committee and/or department chair |
January 10, 2025 | Committee and/or department chair responds to reconsideration request (if applicable). All materials are submitted to the Dean. |
January 27, 2025 | Dean completes review of materials and submits their letter to candidate, department chair, and PCAR chair |
February 3, 2025 | Department chair, PCAR chair, or faculty member requests reconsideration conference, if applicable |
February 17, 2025 | (Reconsideration only) Faculty member submits supporting materials pertinent to reconsideration of the Dean's Letter |
March 7, 2025 | Dean completes review, issues report to department chair and faculty member, and submits Assurance of Review to Provost |
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The following are deadlines for PCAR reviews in AY 2025-26
Action Deadline | Action Description |
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May 1, 2025 | OAA creates list of eligible faculty and provides to Dean for verification |
May 15, 2025 | OAA sends PCAR survey to eligible faculty to respond: Participate/Defer/Opt-out |
June 1, 2025 | Faculty responds to OAA PCAR survey. All faculty requesting to defer or opt-out have notified the Dean in writing |
June 15, 2025 | Dean responds to PCAR deferral/opt-out requests with Approval or Denial |
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EMERITUS
The Emeritus rank may be awarded upon retirement in recognition of outstanding performance. All applications for emeritus review are due to the review committee the cycle BEFORE the faculty member's retirement effective date. For anyone retiring at the end of the calendar year, they must follow the Off-Cycle deadlines prior to their retirement. For anyone retiring at the end of the academic year, they must follow the Regular Cycle deadlines prior to their retirement.
Action Deadline | Action Description |
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September 30, 2024 | Off-cycle (retiring at the end of the calendar year): Candidate submits dossier to department (dept chair or committee chair as appropriate) |
October 14, 2024 | Off-cycle (retiring at the end of the calendar year): Department Committee Chair submits recommendations to Department Chair |
October 28, 2024 | Off-cycle (retiring at the end of the calendar year): Candidate dossier due to CLAS |
November 1, 2024 | Off-cycle (retiring at the end of the calendar year): Candidate dossier due to OAA |
December 2, 2024 | Regular cycle (retiring at the end of the Academic Year): Candidate submits materials to department (dept chair or committee chair as appropriate) |
January 2, 2025 | Regular cycle (retiring at the end of the Academic Year): Department P&T Committee submits recommendations to Department Chair |
January 17, 2025 | Regular cycle (retiring at the end of the Academic Year): Candidate dossier due to CLAS |
February 7, 2025 | Regular cycle (retiring at the end of the Academic Year): Candidate dossier due to OAA |
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