Student Success

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Integrated Course Scheduling for Departments (Ad Astra Implementation)

Program Status: Implementation

The Ad Astra Course Scheduling software uses data to optimize and streamline scheduling, offering real-time insights and creating efficiencies by eliminating manual and time-consuming processes. This software will provide staff and academic units with dynamic data and improved digital tools to support class scheduling. The system offers real-time class registration monitoring for academic programs, identifying courses that need additional sections or courses to consider for cancellation, making it easier for departments to meet student needs and demands.

Accomplished

  • Contract executed with  June 1st effective date.
  • First payment of $71,857.22 processed.
  • Project Charter approved and signed by the project sponsor.
  • OIT reviewed the HECVAT (Higher Education Community Vendor Assessment Toolkit) and made accessibility recommendations. 
  • Adjusted funding estimates to respond to how software licenses should be accounted for across fiscal years.
  • Secured additional funding of $10,000 to allow for a more efficient timeline with Essential Scheduling and Registration Monitoring in year one.
  • Solidified sequencing of implementation. 

In Progress

  • Providing the completed scoping document to the vendor.
  • Providing PROD api key with Extended Data Access to the vendor.
  • Providing Ethos Data Access Models and Endpoints to the vendor.
  • Participating in the data validation check-in.
  • Participating in full kick-off meeting. 

Project Team

Executive Sponsors: Ryan Bass, Shelly Chabon
Leads: Nicolle DuPont, Karenna Wait
Project Managers: Pamela Bock (OSS), Francesca Leaf (OIT)
Team: Adam Lutzow, Tuyet Nguyen, Michael Mitchell, Katherine Barich, Andrea Garrity (Ad Hoc), Francesca Leaf, Nicholai Venetucci