Student Success

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Academic Planning For Equitable Success

Program Status: Monitor/Assess

The AASCU Project has concluded, but work still continues to improve Portland State University’s strategic scheduling.  This includes installing new software, new measuring tools and creating cultural shift around integrating schedules for student success. Although the AASCU Project has concluded, Portland State University is still actively working to enhance its strategic scheduling. This ongoing effort involves implementing new software, developing new measuring tools, and fostering a cultural change aimed at integrating schedules more effectively to support student success.

Accomplished

  • Continued to develop new Waitlist Monitoring tools, supported by weekly reporting and recommendations.
  • Provided Waitlist data to inform next year’s scheduling needs.
  • Created AI tools to enhance schedule alignment with published degree maps.
  • Created AI tools to perform course gap analysis to help predict the number of seats needed.
  • Developed and conducted an Ad Astra Open House and training sessions for the now-live AD Astra Registration Monitor tool.
  • First Pilot Group used Ad Astra Essential Scheduling to create the Fall Schedule.
  • Completed select scheduling capacity audits for units with high numbers of waitlisted students.
  • Completed analysis of student preferences for courses offered in multi-modal formats.

In Progress

  • Ad Astra Essential Scheduling testing and finalization. 
  • Course Planning Tool Development: We are currently continuing to develop training materials for course planning that utilize Ad Astra Essential Scheduling and Registration Monitoring tools.
  • AI Investigation: Continuing to develop tools to use Gemini AI to assess course scheduling needs.

Project Health 

Measuring progress should consider these factors:

  • The implementation timeline for new software is inherently protracted.
  • Achieving necessary schedule alignment requires a significant commitment to institutional culture change.
  • Preliminary changes are discouraged pending the outcomes of the Pivot project and the General Education Reform.

Project Team

Executive Sponsor: Shelly Chabon
Leads: Katherine Barich
Team: Nicolle DuPont, Andrea Garrity, Amy Mulkerin, Cristina Herreral
Collaborators: Office of Information Technology, Registrar's Office, Office of Student Success