Any university authorized driver who is driving on university business must report any incident that occurs while driving a university vehicle, regardless of severity, to PSU Risk Management, using the PSU Accident Report form. If the accident meets the accident criteria on the top of the form, the Oregon Department of Motor Vehicles (DMV) Traffic Accident and Insurance Report form must also be completed. Additionally, the driver’s supervisor should be notified before the end of the business day.
- Accidents involving personal vehicles on university business are the sole responsibility of the vehicle owner and their insurance company.
- Accidents involving rented motor vehicles must be reported to the rental agency and PSU Risk Management.
- Accidents involving State of Oregon Motor Pool vehicles must be reported to the State of Oregon Motor Pool and PSU Risk Management. Contact information should be in the vehicle.
For all motor vehicle claims, see Risk Management’s Motor Vehicle Claims webpage.
Steps for Reporting a Vehicle Accident
In the event an authorized driver is involved in an accident that involves a university vehicle, the following steps should be taken by the driver:
- If the accident occurs on campus: do not leave the scene of the incident, call CPSO Dispatch at (503) 725-4407; CPSO will take the information and relay it to PSU Risk Management, who will then notify Human Resources
- If the accident occurs off campus: do not leave the scene of the incident, call 9-1-1 or the local police department if necessary for emergency assistance, and request that a police report be completed to document the accident
- Contact your supervisor immediately after calling 9-1-1
- Do not make statement regarding responsibility or fault; collect information from the other party as well as any witnesses, if possible
- Take photos of the vehicle damages and general vicinity where the incident occurred, if possible
- Provide the other party with PSU insurance information contained in the motor vehicle as well as your name, address, and phone number and the phone number for PSU Risk Management: (503) 725-5340
- Submit the Accident Report Packet and/or police report to PSU Risk Management
Note: University vehicles should have an Accident Report Packet, designed to help collect accident information, which includes the following:
- Oregon Department of Motor Vehicles (DMV) Traffic Accident and Insurance Report form (subject to accident criteria on the top of the form)
- PSU insurance information - please contact Risk Management (johansed@pdx.edu) for this information
- Witness Cards - two in each packet
- Accident Information Form