Motor Vehicle Claims

Report ALL motor vehicle accidents to the Office of Risk Management, (503) 725-5340 IMMEDIATELY.

Complete the Supervisor's Accident Report when the accident involves a university-owned, Motor Pool, state, rental, courtesy, or personal (driven on university business) vehicle. You must submit all vehicle losses using this form; you may e-mail your completed form to the Office of Risk Management (see mailing address below).

  • Motor Vehicle Claims are subject to a deductible; departments are responsible for the $5,000 deductible - report all claims regardless of the dollar amount. Risk Management will work directly with the responsible department to coordinate the repair or replacement of the property.
  • When a university vehicle is damaged by another party (third party), who is responsible for the accident, Risk Management will file a claim with the third party's insurance company. No deductible applies to these third party claims. Report the accident immediately to Risk Management.
  • If the loss is due to a hit-and-run, theft, break-in, or vandalism, these incidents are criminal and need to be reported to law enforcement immediately. If the incident occurred on university property, contact PSU's Campus Public Safety Office, (503) 725-4407.

In Oregon, if the damages are greater $1,500 and/or involve an injury of any kind, you are required by law to report the accident to the Department of Motor Vehicles within 72 hours on a Oregon Traffic Accident and Insurance Report form. (included in the Vehicle Accident Packet located in university vehicles). You must forward a copy of this report to the Office of Risk Management. The Office of Risk Management highly recommends completing this form regardless of the estimated dollar loss.

Procedures for a Third Party with Vehicle Damage

Third parties who incur vehicle damage or injury at the fault of University drivers must contact the Office of Risk Management to initiate the claims process.

Phone: (503) 725-5340

Fax: (503) 725-5800


Mailing Address:
Office of Risk Management, Mail Code: FADM
P.O. Box 751
Portland, OR 97207-0751