Access & Lenel Requests

People walking on the library steps

Access

The Campus Public Safety Office is responsible for providing building access and codes pursuant to an authorized request. Improperly completed access request forms will be denied. Email Access forms to accessrequest@pdx.edu. Please allow 10 working days for requests to be processed.

Building Hours and Access

As part of the Holistic Plan for Campus Public Safety at Portland State University, Interim President Percy has outlined an active building access review process in collaboration with building users and the University Public Safety Oversight Committee to balance community engagement with increasing public safety concerns. Being respectful of all building users and viewing access changes with an equity lens, the university has made changes to balance openness with campus safety.

Generally, most buildings open at 7:30 AM and close at 8:00 PM, Monday thru Friday. Most buildings are closed over the weekend except for scheduled events and presentations. Students with classes scheduled outside of these open hours have access to the building by using their PSU identification card. In addition, special access requests may be made through department staff, facilitating students, staff and faculty with a demonstrated need, access to buildings during closed hours.

Some buildings are locked at all hours, requiring a PSU identification card for access. This may be due to the equipment/items stored in the building, the intended use of the building or at the request of the building users. An example of such a building is Science Building One. Other buildings, like Millar Library, may be open for card access after the normal 8:00 PM close. These extended hours are usually posted at building entrances and on the building/department websites. And of course, all residence halls require a PSU identification card for access, 24 hours a day. If you have questions about building hours or access control, call the Campus Public Safety Access Control Team at 503-725-9314 or email them at accessrequest@pdx.edu.

Having a current PSU identification card helps ensure buildings are accessible to authorized persons after hours and restricts access by unaffiliated persons, increasing the safety of the PSU community and protecting the physical university from damage and theft. 

Access Forms

Authorized Access Requestor Responsibilities Form - This document explains the duties and responsibilities for the authorized requestor.

Authorized Access Requestor Form - This form is used to authorize requestor and access

FileAccess Request Form - Use this form to request after-hours access to a building or room.

PDF iconCampus Master Access Request - Use this form to request Campus Master Access Only.

FileException Request for Access Building Hours - Use this form to request a building be open outside of regular business hours, or to appeal an access decision.

FileAlarm Code Request Form - Codes will be sent directly to the person needing the code as an added security measure.

FileAlarm Access Emergency Form

FAQ's

What is the maximum expiration date for Access Cards/PSU ID's?

  • The maximum expiration date for students is 1 year from the date of request.
  • The faculty/staff maximum expiration date is 5 years.
  • For part-time faculty/staff and contractors, the maximum expiration is 1 year from activation.

My access card is not working!

  • Contact your Authorized Requestor.
  • The Authorized Requestor must email accessrequest@pdx.edu to add you to a access list or to fix the problem

Lenel

The Lenel System is the University's official Security System for Portland State. If your department would like to request footage of video surveillance and alarm access, please fill out the Lenel Request Form and email it to accessrequest@pdx.edu.

Campus Public Safety Office does have authority to deny a request due to a pending investigation, but will allow a request to be submitted again at a later time and date.

FileLenel Request Form

If you have any questions about Access or Lenel, please contact the Lenel Coordinator, Stacie Potter at 503-725-4013.

Security Surveillance Camera Policy

POLICY

Portland State University will use surveillance cameras to enhance the safety and
security of students, employees, visitors, and property, while protecting individuals
rights to privacy. The primary intent of surveillance camera use at Portland State
university is to discourage the occurrence of unlawful behavior and enhance the
likelihood of apprehending offenders.


RATIONALE

Portland State University has adopted this policy to reflect its commitment to providing a
safe and secure learning environment. The use of surveillance cameras is part of an
integrated security approach that includes a number of strategies, including physical
presence of staff, access controls and alarms. Surveillance cameras may be used in
circumstances where potential users demonstrate that cameras will support crime
prevention and the apprehension of offenders.


SCOPE

This policy applies to employees and students living or working in Portland State
University facilities. It also applies to contractors, service providers, clients, customers,
and visitors.


USE AND MANAGEMENT OF RECORDINGS

(a) Surveillance camera recordings and their contents must not be used or disclosed for purposes other than those specified in this surveillance camera policy.
(b) All recordings and their contents are the copyrighted property of Portland State University and shall not be copied, distributed or used for any broadcast, performance or publication, except when such actions
are taken by Campus Public Safety in conjunction with investigations or criminal prosecutions.
(c) The Campus Public Safety Office shall have the only access to recordings and has the right to control, view, hold, store and dispose of recordings in accordance with this policy. No review of the recordings shall be done unless a crime or unusual event has taken place.
(e) Unless the Director of Public Safety instructs otherwise, recordings may be kept for thirty (30) days, after which they are erased or destroyed unless they are required for ongoing investigations. Recordings will not be made available for civil proceedings involving third parties except where required by law.


CONDITIONS NECESSARY FOR CAMERA INSTALLATION

(a) Demonstrated need, which includes evidence of high risk of unlawful incidents occurring or reoccurring.
(b) Consideration of alternative non-surveillance camera security strategies should be implemented first if appropriate.
(c) Budgets for cameras are the responsibility of the requesting department and should include funding for the equipment, such as the cameras, videos, monitors, and licensing.
(d) The Campus Public Safety Office shall be responsible for approving any proposed camera installations.


CAMERAS

(a) Cameras shall be located only in the physical area indicated by the registration process, based on the guidelines accompanying this policy.
(b) Inoperable, fake, or dummy video cameras shall not be used.
(c) All cameras shall be connected to the Lenel OnGuard alarm monitoring system.
(d) Cameras shall not be installed in areas where students, staff, and the public could reasonably expect complete privacy. Such areas include, but not limited to, restrooms, toilet and shower cubicles, locker rooms, changing rooms, etc.


POLICY REVIEW AND OVERSIGHT

At the instigation of the Campus Public Safety Office, this policy may be reviewed two years after it is accepted, and every two years thereafter. Recommendations will then be forwarded to Director of Public Safety

8/1/2015