Notary Services

SLS Notary Policies

Notarizations are completed at the discretion of the Notary Public. We will review your document and let you know if we are able to proceed.
SLS does not notarize wills.
Notary services are only available to PSU students (FREE) and PSU staff (see notary fees). We do not provide notary services to other individuals.
Documents requiring 3 or more signatures must be scheduled for notarization in advance.
The notarize document must be for a PSU student or staff member. We may allow family members or related parties to have their signatures notarized on a student's document in certain cases.
Those seeking "notarized transcripts" or "certified transcripts" should contact the registrar's office. This is not an Oregon Notary service, but instead something that can ONLY be obtained from the PSU Registrar.
Our notary hours may be closed or canceled due to understaffing or office closures. Please check our home page for any service updates or call our office before you stop by.

Drop-in Notary Hours

Student Legal Services offers notary services for PSU Students and Staff on a drop-in basis during stated Notary Hours.

Our current Notary schedule is:

Monday :3:00pm-3:30pm
Tuesday:3:00pm-3:30pm
Wednesday:3:00pm-3:30pm

Notary hours may be canceled or changed on a given day due to staffing limitations. If you are coming to campus specifically for notary hours, we suggest you call ahead to confirm!

Notary hours will be automatically canceled on any date that Smith Memorial Student Union is closed, such as during school breaks or PSU Holidays.

Student Legal Services Notary Fees

Current PSU Students: FREE
PSU Faculty/Staff—PSU Related: FREE
PSU Faculty/Staff—Personal: $10 per notarial act

Please read the following before proceeding:

Is your document completely filled out with the exception of the signature portion?
- Yes: Proceed.
- No: Please fill out all sections of the document and then come back to ask for Notary. DO NOT SIGN THE DOCUMENT UNTIL YOU ARE IN THE PRESENCE OF A NOTARY.
Is your document in English?
- Yes: Proceed.
- No: Can someone that you can bring in to the office translate the document into English and sign a sworn statement in front of a notary that it is a true and accurate translation?
  - Yes: Once your translation has been completed and attached to the original foreign language document, both you and your translator may come during notary hours to have your document notarized. Both of you will need to sign the document and will need to have an acceptable government-issued ID with you.
  - No: We are unable to assist. You will need to locate a notary who can read the language of your document.*
How many notarizations do you need?**
- 1-2: Proceed.
- 3 or more: You will need to schedule an appointment with our front desk for a time outside of notary hours.
Does your document require witness?
- Yes: You will need to schedule an appointment with our office at a time when you can bring your own witnesses. Please be sure to bring the number of witnesses required by your document with you. We are not able to provide any witnesses; we only provide the notary service.
- No: Proceed.
Do you have one of the following with you: State issued driver license or ID card, U.S. passport, U.S. military ID, ID card issued by federally recognized Indian tribe, or other photo identification issued by the federal government or state? (Identification issued by a foreign government may not be accepted.)
- Yes: Proceed.
- No: You will need to return with a government-issued ID. See below for the complete list of approved forms of ID.

We are unable to notarize certified copies of many public records documents, such as birth certificates or documents signed by a judge or court clerk. You must obtain certified copies of these documents from the issuing agency. Our office can certify black and white copies of a passport or driver license. A photograph cannot be notarized.

*Bilingual notaries can be found at consulates and embassies and sometimes in the Yellow Pages. Translators are often notaries. A simple Google search will usually reveal notaries who are in your area that are eager to notarize in other languages.

**The total number of notarizations includes copies. For example, if you need 3 different documents notarized, that is 3 notarizations. If you need 3 certified copies of the same document notarized, that is also 3 notarizations.

If you can confirm that you have read all of the above and you are ready to proceed having your document notarized, please show your PSU ID to our front desk and let them know you are ready.

Acceptable forms of ID:

Identification Documents—the following types of identification may be used to positively identify a client, if they are current or that expired not more than three years before the performance of the notarial act.

A driver's license, ID card issued by the DMV, learners permit, provisional or limited-term driver license.
Temporary driver's license or temporary ID cards are only good for 30 days.
A United States passport or an officially recognized passport of a foreign country. A United States passport refers to either a U.S. passport or a U.S. passport card issued by the U.S. Department of State.
A United States military identification card.
An identity card issued by a federally recognized Indian tribe.
A document issued by the federal government or a state, county or local government that contains the person’s photograph and signature.

Matricular Consular ID is NOT Acceptable

Several Latin American countries, particularly Mexico, are allowing their consulates to issue matricular consular ID to their citizens in the United States, or issue the matricular consular ID to those who come to the U.S. Oregon does not recognize matricular consular ID. We’ve been advised by our Deputy Attorney General that Oregon notarial law sets out an exclusive list of “Identification Documents” a notary may rely on in verifying the identity of a person. That list does not include matricular consular ID.