Contracting and Procurement Services
Welcome to Contracting and Procurement Services!

Changes to Federal Regulations Impact Procurement Activities

On July 1, 2018, Uniform Guidance (UG) regulations for federally funded research go into effect. These regulations are intended to increase competition and transparency on federally funded purchases of goods and services. Contracting and Procurement Services (CAPS) and Sponsored Projects Administration (SPA) are collaborating to ensure that PSU fully complies with these requirements.

For the most part, PSU will continue to follow its existing procurement code. Changes are
necessary in the following areas:

Solicitation Threshold. For federally funded procurements only, the threshold above which
solicitations are required has been lowered from $25,000 to $10,000. A revised Solicitation
Request Form is available under “Forms and Documents” on the CAPS website.


Sole Source Procurements. UG limits the use of sole source procurements to four distinct
justifications. The Sole Source Guidelines and Procedures and the Sole Source Request Form
have been revised to reflect the UG limitations. These forms are available under “Forms and
Documents” on the CAPS website. The change in the sole source justifications applies to all
procurements, whether federally funded or not.


Conflict of Interest Certifications. PSU’s procurement code and Oregon law prohibit conflicts
of interest in procurement activities. Employees involved in procurements are now required to
certify that no conflict of interest exists. The certification is included in a revised Contract Cover Sheet and in the Sole Source Request Form referenced above. The Contract Cover Sheet and Instructions are available under “Forms and Documents” on the CAPS website. Unless
otherwise indicated, a Cover Sheet must be submitted with all contracts submitted to CAPS,
whether federally funded or not. Contracts for which the Cover Sheet is not required are listed
in the Cover Sheet instructions.

Further instructions and training will be available in the coming weeks. In the meantime, please contact CAPS by email at with any questions or concerns.

Our Mission

PSU’s Office of Contracting and Procurement (CAPS) provides guidance, support and leadership throughout the campus procurement process to support the academic and research mission of the University. Our commitment is to provide fair, cost effective, efficient procurement services that promote integrity, transparency, and accountability.

CAPS is committed to pursuing best value solutions through fair competitive processes, while maintaining professionalism, customer service, and compliance with applicable laws and regulations.

Our Services

  • Review, negotiation and execution of contracts
  • Develop and manage solicitations including Request for Quotes (RFQ), Request for Proposals (RFP), Invitations to Bid (ITB), and Request for Information (RFI)
  • Provide contractor and supplier recommendations 
  • Provide training on best contracting and procurement practices 
  • Promote the purchase of sustainable products and equipment 
  • Promote the use of Minority, Women and Emerging Small Businesses (MWESB)


All PSU staff and faculty are subject to the Oregon Ethics Laws (ORS 244). Contracting with any business in which you or your family member has a financial interest in may be a conflict. If you have any questions or concerns of this nature, please contact the Office of Contracting and Procurement before proceeding.

Donate to the Student Food Pantry

The Associated Students of PSU operate a food pantry that provides non-perishable food items to our students. Many of our students experience hunger and food insecurity while completing their education. Please consider making a monetary donation to the food pantry by clicking on the link below. It's a great cause and also tax deductible. Thank you for your support!


Contact Us

(503) 725-3441
RMNC 260