Download the Ed Abroad Guide to Booking Travel

Download this pdf guide to Booking Travel for reference. You can review the PSU Travel Policies in their entirety by clicking here

Booking Travel via the PSU Travel Agents (most typical)

Booking this way allows the PSU Travel Agents to charge the program index directly.

Travel bookings go through several layers of approval; therefore, you should send your flight request before noon Monday-Thursday to allow sufficient time for approval. Do NOT send your flight request late in the day or on a Friday as it is likely not everyone who needs to sign off will be available. 

  1. Select a Travel Agent
  2. Provide the Agent the following information:
    • Your program start & end dates (unless you’re approved to travel a day or two early or late)
    • Your program destination
    • Jennifer Hamlow’s name as the approving party
  3. The Agent will respond with several flight options, you may review and select your preferred flight, but PSU Education Abroad will only approve the most reasonable, lowest-cost option
  4. You will receive an email confirmation with your ticket once confirmed & PSU Education Abroad will attach your booking to your Travel Authorization on your behalf.

Booking Independently of the PSU Travel Agents

Booking this way allows the program leader to pay for their flight upfront and receive reimbursement 2 weeks prior to departure. 

When booking independently of the PSU Travel Agents, you are still required to obtain a comparison quote the same day you book your flight. 

  1. Select a Travel Agent (see above)
  2. Provide the Agent the following information and request a comparison quote 
    • Your program start & end dates (unless you’re approved to travel a day or two early or late)
    • Your program destination
  3. The Agent will respond with several flight options, the most reasonable, lowest-cost option is what PSU Education Abroad will approve for reimbursement. 
  4. Send PSU Education Abroad the quote(s) from the Travel Agents along with your actual booking receipt. 
  5. You will be reimbursed up to the most reasonable, lowest-cost quote via your Travel Advance. Travel Advances are issued to travelers 2 weeks prior to the program start date.

I want to go early or stay late for personal reasons, how can I book this? 

You must obtain a comparison quote for the actual program dates from the PSU Travel Agents. PSU Education Abroad will approve up to the most reasonable, lowest-cost option for the actual program dates, anything above that is the responsibility of the traveler. The PSU Travel Agents can split the cost between the traveler and the Education Abroad office.

I want to travel in or out of a city that is different from the program location, how can I book this?

You must obtain a comparison quote for the actual program locations from the PSU Travel Agents. PSU Education Abroad will approve up to the most reasonable, lowest-cost option for the actual program dates, anything above that is the responsibility of the traveler. The PSU Travel Agents can split the cost between the traveler and the Education Abroad office.

Can I book travel in business or first class?

Yes, but you must obtain a comparison quote for traveling coach, anything above that is the responsibility of the traveler. The PSU Travel Agents can split the cost between the traveler and the Education Abroad office. 

Can I book with my preferred airline?

Yes, but you must obtain a comparison quote from all airlines, PSU Education Abroad will approve up to the most reasonable, low-cost option across airline partners, anything above that is the responsibility of the traveler. The PSU Travel Agents can split the cost between the traveler and the Education Abroad office.