by Campus Accounting Services
May 19th 2021
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Important Deadlines through Period 12 Close
- May 14: Formal Procurements over $150K
- May 24: Informal Procurements $25K-$150K
- June 10: Employment changes including letters of offer and EPAFs effective June or before, FY21 labor distribution changes, and May leave rosters
- June 15: Last day to use PCard and charge to FY21 expenses
- June 17: Electronically approve June timesheets (pay period May 16 - June 15)
- June 17: Check Requests to Foundation
- June 17: Outgoing Wire Transfer Payments
- June 29: NOON ALL PCard transactions distributed in Banner
- June 29: ALL CASH to Cashiers by 1PM
- June 29: All payments to PSU processed via EFT by 4PM
- June 30: Last FY21 ACH/Print Checkrun
- June 30: Turn in any CASH received in departments after 1PM on 29th to Cashiers by 12PM
- June 30: 3PM Deadline. Final Cash Close. Banner locked
- June 30: All goods must be received on campus and services performed to charge to FY21
- July 8: All Invoices and fixed assets uploaded to OnBase and approved in Banner
- July 8: All journal vouchers approved in Banner
- July 8: All Viking PRO (PRs) and Viking Travel (TRs) approved by Department Approver
- July 12: Accrued Accounts Receivable ($$ coming into Cashiers after Cash Close that belong to FY21 and $$ owed to departments) to SFS C/O Megan Looney with complete documentation.
- July 12: Period 12 Close
Prepaids
Use Prepaid Program Code if payment is for goods received or services performed after June 30th.
Exceptions: Expenses charged to Foundation, restricted gifts and GRANTS should not be coded to prepaid program codes (Funds 2xxxxx-4xxxxx)
| Prepaid code was |
Change To |
|---|
| 0xxxx for Instruction |
99602 for Instruction Prepaid |
| 1xxxx for Research |
99620 for Research Prepaid |
| 2xxxx for Public Service |
99630 for Public Service Prepaid |
| 3xxxx for Academic Support |
99640 for Academic Support Prepaid |
| 4xxxx for Student Services |
99650 for Student Services Prepaid |
| 5xxxx for Physical Plant |
99660 for Physical Plant Prepaid |
| 6xxxx for Instutional Support |
99670 for Instutional Support Prepaid |
PCard charges for FY22 memberships, subscriptions, and conference registrations MUST use a prepaid program code when distributing charges in Banner!
We will be communicating to vendors our FYE deadlines as an aid to departments to receive invoices in time but PLEASE contact your vendors as well! The more communication and advance warning the better. Don't forget, invite your new vendors to PaymentWorks. Invite all existing Banner vendors to PaymentWorks as well, especially if any changes to the vendors' accounts need to be made such as addresses or banking information.