This week starts the "countdown" of what is due in a current week and what is due the following week.
May 24: Informal Procurements $25K-$150K
Next Week: Departmental Deadline for May Close
It is never too early to start "cleaning up" accounts. Effort for May Close will only pay off as the countdown ticks closer and closer to July 12, period 12 Close.
Recurring FYE Questions and Issues
- Charges on PCard (see below)
- Charges to Departmental Foundation Indexes and Foundation having the needed check requests and backup documentation in order to approve transactions in Banner on time (also below)
PCard Purchases
Order early in June!
Every year we have some departments understand our PCard deadline to mean they cannot use their PCard after the FYE deadline, Tuesday, June 15.
You may still use your card after this date, every day if you wish. However, any orders placed after June 15th are not guaranteed to be on the final PCard Bank Feed for FYE which is June 25. So, order early in June for all expenses you need to be charged to FY21. Remember, the goods must be on campus by June 30, so ordering early also helps guarantee this FYE requirement.
Foundation Payments and Donations
Payments
| June 17 5PM |
Check Requests and backup documentation to FOU for payments due to PSU for Cash Close |
| June 24 5PM |
CR and backup for index transactions that need to post to FOU fund in June. |
| June 27 5PM |
Index transactions for above 6/24 deadline MUST be posted in Banner by department |
| July 23 5PM |
Payments made directly to vendors from FOU to be posted to FY21 Donations |
| June 24 12PM |
FOU open 9AM-12PM for drop offs of Cash, checks, credit card info |
| June 28 4PM |
FOU open 1PM-4PM for donation drop offs. Caution: CC information may still not be entered by June 30. FOU will do their best! |
| June 30 5PM |
Last day to submit credit card information to FOU |
| July 7 12PM |
Donations and documentation to be submitted to get in FY21, including gifts in kind. Documentation must prove donation was received at PSU or FOU by June 30. If mailed checks, required envelope must show post mark in June. |
I/Projects/FOU_Reports
Banner Documents for Approval – This report is manually generated each week, and provides the list of all Banner Invoices, JVs, Pos, TRs, and PRs which require Foundation approval to be processed. Documents are included on this report because the Foundation has not received the necessary paperwork from the department to process. *It is important to pay attention to the date on the 1st page. If the date listed is not the most recent Friday, then there are no documents pending Foundation approval.
Outstanding Index Charges – This report lists all transactions that have posted to a Foundation index in Banner, but which the Foundation has not reimbursed PSU. Departments can review this to see the list of all charges that require a Check Request and expense documentation.
FYXX Payment Report – There are separate reports for each fiscal year. This report lists each payment made to PSU on an index, and shows the individual transactions and amounts which tie back to the revenue deposit recorded by the Cashier’s office in the FGRZODTA report. Departments can use this report to help reconcile their open items, and to clarify which items were paid on a specific date. *The report shows only the cash paid to PSU on index charges, and does not report credit memo applications.
FYE Departmental Deadlines
Campus Accounting: cmpacct@pdx.edu
Viking Travel and Viking PRO: travel@pdx.edu
Pcard: pcard@pdx.edu
Vendset: vendset@pdx.edu
Banner Support: fishelp@pdx.edu