The process in which OGS performs graduation audits has changed with the implementation of graduate DARS. Currently, the following process (see below) is being used by OGS as graduate DARS audits are not available online for students and faculty use.
A summary of the steps master's degree students must follow in order to obtain a master's degree is available here.
If you need a graduate DARS audit run for yourself or a student who has not applied for graduation, please contact your OGS processor or firstname.lastname@example.org.
Graduation Audit Process Using DARS
This process is being used for all master's degree and graduate certificate programs. GO-12s are no longer used for master's degree students and program completion forms are no longer used for graduate certificate students. (Other GO forms, if applicable to the individual situation, are still required. All OGS forms are available here.)
- The student submits the Application for Awarding of Master's Degree, Doctoral Degree, or Graduate Certificate by the specified deadline.
- Preliminary DARS audits are run by OGS in week 4 for students who have met the application for graduation deadline. The audits are sent to the department for review in a batch.
- Departments review the preliminary audits and notify OGS of any exceptions needed to the individual DARS reports. This step should be done by the 6th week of the term.
- OGS processes the exceptions to the DARS reports. If the exceptions submitted do not solve all the student's problems, the department will be notified.
- OGS will run a second set of audits during week 8 for students still not on track to graduate and will send the audits to departments in a batch for review. Departments should review the audits immediately and submit the needed forms and/or exceptions as soon as possible. Students should be notified of their status by the department.
- After grades roll for the term, OGS will begin its final graduation review. At this point, all forms and exceptions should have been submitted by the department and the DARS audit should show the student is meeting all requirements for the degree. If the DARS audit shows outstanding issues, departments will be notified. Departments submit new forms and/or exception requests as needed.
- GO-17s (Recommendation for the Degree) should be submitted to OGS as soon as the student has met all requirements and all grades are posted.
- After the GO-17 is processed by OGS, the student is certified for graduation.
- The department is sent a copy of the final DARS report and approved GO-17 for their records.
Due to the high volume of graduates each term, OGS does not notify students individually when their degrees are awarded. The best way to check to see if your degree has been awarded is to check your unofficial transcript in BanWeb (www.banweb.pdx.edu). Once graduation processing is finished for the term, the Office of Degree Requirements will send all graduates a notification about when and how diplomas will be available.