OGS has compiled a list of the most frequently asked DARS questions. If you have a question about graduate DARS not listed here, please contact us at firstname.lastname@example.org.
What is DARS?
DARS is the acronym for the Degree Audit Reporting System – an automated system that compares a student’s coursework to the requirements for a degree and produces a report which shows the requirements that have been met, those that are still outstanding, and any course issues that may prevent the student from completing the degree.
DARS has allowed OGS to move away from a manual processing of degree audits to a more efficient automated audit. These audits are also very beneficial to departments and students, as they can be used as advising tools. Additionally, DARS allows us to store all current degree requirement information in one place so audits are always processed with the most accurate and up-to-date information.
How do I run my DARS audit?
Graduate DARS audits can now be run in BanWeb! To get started, go to www.banweb.pdx.edu, select Student Services (Faculty Services for faculty members), then DARS. More detailed instructions are available on the Student Information (here) and Faculty and Staff Information (here) pages.
What catalog year should I use when running my DARS audit?
When running a DARS audit, you must select a catalog year. OGS began encoding requirements starting with the 2009-2010 PSU Bulletin. If you are unsure which catalog to use, OGS recommends running an audit with the current term first. If that doesn't give you the expected results, then run one with the student's term of admission or Fall 2009, whichever one is most recent. If you still aren't getting the results you expect, contact the appropriate OGS processor for help.
To earn a graduate degree, students must meet the degree requirements published in a single, valid PSU Bulletin (catalog). The requirements in a catalog are valid for seven years; for example, the 2012-2013 Bulletin can be used through summer 2019 graduation. Students can only use a catalog year during which they were both admitted and enrolled. (At the time a graduate program has a change to their curriculum approved, they may set more restrictive limits about which set of requirements can be used.)
How often should I run my DARS report?
OGS recommends that students run their DARS audit each term after grade roll and bring a new DARS audit to each departmental advising session. This will allow issues to be discovered and addressed as they occur rather than in the term of graduation. It's also recommended that students run a DARS audit after registering for classes in their term of graduation to ensure all requirements have been met and no outstand problems still exist.
What are “DARS exceptions”?
Any change to the approved degree requirements is an “exception.” Common exceptions are substituting one course for another, allowing PSU pre-admission credits or a C grade to count toward the degree requirements, waiving a course, etc. Exceptions to the DARS report can only be requested by the appointed people in the department. Students can never request exceptions.
What if I see a problem with my DARS report?
If you see a problem on your DARS report, you should first bring it to your adviser’s attention. If your adviser, graduate committee chair or department chair is unsure of what to do, the department should contact an OGS processor with their questions.
What if I don’t appear to be meeting any requirements but believe that I should be?
If you are following a set of requirements that are post-Fall 2009 and your report doesn’t appear to be accurate, you will need to consult with your adviser. If you had a course substitution, course waiver, or C-graded course approved, your department will need to request DARS exceptions to your DARS audit for these exceptions to the approved degree requirements.
If you are following a set of requirements that pre-date Fall 2009, your DARS report will not be accurate. Programs were encoded starting with the requirements from Fall 2009. Students in this situation may need to use a GO-12 form for their graduation audit. Please contact us at email@example.com if you feel you need a GO-12 form.
Why is the "Academic Standing Warning" appearing on my audit if I am not on academic probation/disqualification?
The academic standing warning requirement will appear on your DARS audit if you are on academic probation or disqualification OR if you do not have a graduate GPA. Most students in their first term of graduate study will not have a graduate GPA. This warning will be removed if you come off of probation, are readmitted after disqualification, or for new students, after grade roll in your first term provided you earned a 3.0 cumulative graduate GPA or higher. If you feel this message is on your DARS audit in error, please contact our office.
All of my course requirements are met, so why does the status bar say “At least one requirement has not been satisfied”?
The DARS report checks for requirements other than course requirements. For example, on the DARS report, it must be recorded that you have submitted the Application for Awarding of Master’s Degree, Doctoral Degree, or Graduate Certificate. You cannot graduate without OGS recording those on the DARS report. Other requirements the DARS report checks for that must be “satisfied” before graduation, if applicable, are the thesis committee appointment, doctoral milestones (comps, advancement, etc.), department admission conditions, second language requirement, cumulative graduate GPA, degree program GPA, and academic standing. Students also cannot graduate with M grades on their record in potentially letter-graded courses.
The status bar of my DARS audit says, “All requirements completed – in-progress courses used” or "All requirements identified below have been met." Does this mean I’ve graduated?
Not necessarily! Even when the DARS audit shows all requirements have been met (coursework and non-coursework requirements), we still may be waiting on a GO-17 form from your department. The best way to check to see if your degree has been awarded is to check your unofficial transcript in BanWeb.
My adviser and I are confused about my DARS report. Who in OGS can we contact with questions?
All doctoral students - Roxanne Treece (firstname.lastname@example.org)
Student ID ending with 00-49 – Brenda Fugate (email@example.com)
Student ID ending with 50-99 – Andrea Haack (firstname.lastname@example.org)
Graduate DARS Coordinator – Beth Holmes (email@example.com)