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Odin Account Standard

Approver Owner Date
Chief Information Officer Senior Director, Computing Infrastructure Services Originally Approved: 2009
Last Revised: January 2015

Introduction

An Odin account is the primary computer account used by employees, students, and affiliates at Portland State University (PSU).

Purpose and Applicability

The purpose of this standard is to define the different types of Odin accounts and when access expires. This standard applies to all PSU Odin computer accounts.

Standards and Procedures

Types of Odin Accounts

To meet a wide range of user needs on campus, the Office of Information Technology (OIT) provides three types of Odin accounts: Standard Odin Account, Affiliate Odin Account, and Service Odin Account.

  • Standard Odin Account
    A standard Odin account is created for all faculty, staff, and students.

  • Affiliate Odin Account
    An Affiliate Odin Account is created for individuals who are not eligible for a Standard Odin Account, but still need to access PSU IT resources. A new Affiliate Odin account must be requested on the individual's behalf by an employee with the access level at or above that of a dean, director, or department head.

  • Service Odin Account
    A Service Odin Account is typically used as a departmental email account and provides access to Google Apps (Gmail and Google Calendar only).

Odin Account Expiration

OIT follows the guidelines in the Odin Accounts Expiration table below when expiring Odin accounts.

Note: Email messages will bounce back to sender as undeliverable once an Odin account is disabled.

Odin Accounts Expiration

Account Type Description Grace Period Account/Data Deletion
Standard Odin Account - Admitted Students All admitted students who have not yet registered for a course. If course registration has not occurred, the account will be disabled 6 months after the admit date. If course registration has not occurred, the non-Banner account data may be deleted after 1 year.
Standard Odin Account - Registered Students All students who have registered for a course, Institute of Aging, LINK, Challenge, International 1 year from end of last term of attendance; when the grace period ends the account will be disabled. 1.5 years after the last term of attendance the non-Banner account data may be deleted.
Standard Odin Account - Faculty/Staff PSU faculty and staff None, the account will be disabled within 24 hours of the separation date. 6 months following the separation date, the non-Banner account data may be deleted.
Standard Odin Account - Adjunct Faculty Adjunct faculty 1 year from the end of the last term taught; when the grace period ends the account will be disabled. 1.5 years following the last term taught, the non-Banner account data may be deleted.
Standard Odin Account - Emeritus Emeritus as officially denoted in Banner N/A Does not expire for lifetime of the account holder, unless officially requested otherwise.
Affiliate Odin Account Volunteers, Short/medium term visitors, Non-credit students needing IT resources, Contractors/Vendors, Retired Assoc of PSU (RAPS), Foundation, OUS, USGS, Courtesy Appts None, the account will be disabled within 24 hrs of the expiration date. 6 months following the separation date the non-Banner account data may be deleted.
Service Odin Account A non-person or role account typically used for departmental email, automated processes, etc. None, the account will be disabled within 24 hrs of the expiration date. 6 months following the expiration date the account data may be deleted.

Related Policies, Procedures, and Information

For more information on the IT resources that can be accessed with an Odin account, such as how to activate or request an Odin account, see Computer Accounts.

Other related policies include:

Point of Contact

Contact the Helpdesk for assistance with Odin accounts.