How do I link to documents on my Enterprise site?

Linking to Uploaded Files

You create links to files you don't embed (such as PDFs). There are two steps to creating a link for a file: getting the file’s URL and creating the link.

Step 1: Get the File’s URL

There are two options for storing your files so you can link to them. One option is storing them on the CMS by uploading them to the CMS. However, while you can upload most any file type, only PDFs will display when you link to them. Word Docs, Slideshows, and other files will download to the visitor's computer.

If you want non-PDF documents to display when visitors click on the links, we recommend uploading files to Google Drive and using the share URL from Drive. If you choose to use the URL from Drive, here are the instructions for getting the share URL from Google Drive. Once you have that link, you can follow the instructions under Step 2: Create the Link.   

The instructions below are for getting the URL from the CMS: 

  1. If you have been editing your page, click save so you don’t lose your progress.

  2. In the Administration Menu, select Content.

  3. On the Content page, select Files. The link is near the top right of the page.

  4. Change "Thumbnails Plus" to "Files" (this can be changed to the right of where you'd just clicked on "Files"). Doing so will change this page into a list of the files on your site, rather than a series of icons. 

  5. Find the file you want, then click on the file name.

  6. On this page, you will see the file name again. This is the actual link to the file; you'll want to get that link address. To do so, open the options menu using one of the following methods:

    • Mac Users: press Ctrl on the keyboard while using the mouse to click on the file name.
    • PC Users: right click on the file name.
    1. In the options menu, select Copy Link Address, Copy Link Location, or whatever similar verbiage your computer uses.

    2. Follow the instructions below to create the link.

    Step 2: Create the Link

    1. Make sure you're logged into your Enterprise site, then navigate to to the page where you want to insert the link.

    2. Click on the Edit tab.

    3. Highlight the text that you want to link to the file.

      • Make sure the text makes sense out of context. Phrases like “click here” or “read more” do not identify what you’re linking to. Rather, use phrases like “Campus Map (PDF)” or  “read more alumni stories (PDF)”. 
      • Be sure to include the file type, such as (PDF) or (DOC), following the descriptive text. 
    4. Select the Link button. Hint: it looks like a piece of chain and says "Link" when you hover over it.

    5. Put your cursor in the URL field and paste the file URL you copied earlier.

    6. Click Ok. You’ll notice the text changes color; this is a visual indication that the text is now a link.

    For additional support, email ucomm-support@pdx.edu