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Photo Permission

If you are interested in taking photos and video inside the Rec Center for academic purposes, you must read through the procedure and guidelines below and submit a request at least 5 business days prior to when you want to come to take photos / video.

News media and those wishing to take photos/videos for commercial purposes must reach out to emerz@pdx.edu or 503.725.2962 to make arrangements.

Submitting this form is not a guarantee of approval. If approved, you will receive confirmation via e-mail that will provide you the authorization you need to enter the facility and take photos/video.

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Policy Guidelines

Photography and videography are permitted in Campus Rec facilities (ASRC and Stott Field) for personal and academic use, with the exception of the pool*, restroom and locker room spaces, and during Group X fitness classes. All photography and videography are strictly prohibited in these spaces and classes.

Personal privacy of patrons must be respected. You must have the explicit consent of every person who may be identified in any photo or video. Photography/videography of minors (individuals under the age of 18) requires permission of a parent or guardian.

Taking photos or video of identifiable individuals without their consent is strictly prohibited. Patrons have a right to decline being photographed/filmed at any time.

Campus Rec staff reserve the right to ask any patron to cease taking photos/video if they suspect policy violation. Any violation is cause for immediate removal from Campus Rec facilities and possible suspension.

Taking photos and videos must be done in a safe manner, must not interfere with Campus Rec operations and must not disrupt other patrons’ activity.

Campus Rec staff occasionally photograph and film patrons to promote Campus Rec. All patrons sign a liability release that includes a photo/video release for Campus Rec to use such photos/video in promotional materials. Patrons have a right to decline being photographed/filmed at any time.

For Personal Use

  • Personal use is defined as photo and video of yourself, friends or family obtained in an informal manner exclusively for personal/private use. Permission is not required for photography/videography for personal use.
  • Cameras with interchangeable lenses are not permitted for personal use.

For Academic Use

  • Campus Rec supports and recognizes the need of students to take photo/video as part of their academic coursework.
  • Academic use is defined as media obtained/reproduced exclusively for academic purposes, including class projects.
  • Students wishing to take photos or video in Campus Rec facilities for academic use must have permission in advance. To request permission, complete this online form at least five (5) business days before the anticipated time you wish to shoot photo/video. Requests are reviewed on a case-by-case basis and are not guaranteed approval.
  • All precaution must be taken to prevent any damage to the facility. Any damage incurred during the shoot will be assessed to the individual(s).
  • Students must wear an official Campus Rec photo/video badge at all times to demonstrate to Campus Rec staff that permission to take photo/video for academic use was granted. Badges are provided upon check in at Member Services. Students appearing on camera are exempt from wearing a badge.

For Student News Media & External News Media

Please contact Marketing & Outreach Coordinator Erin Merz at emerz@pdx.edu or 503.725.2962 to arrange photography/videography of people/spaces and to request interviews.

For Commercial Use

Please contact Marketing & Outreach Coordinator Erin Merz at emerz@pdx.edu or 503.725.2962 with commercial photography/videography requests. All commercial requests will be coordinated and approved in collaboration with Portland State’s Office of University Communications. 

*Some exceptions are made with prior approval from Campus Rec marketing and aquatics staff. Complete this form at least five (5) business days in advance for consideration. Requests are reviewed on a case-by-case basis and are not guaranteed approval. Exceptions are also made during select special events and designated youth swim lessons.

By typing your name and submitting this form, you confirm that you have read and understand our photo/video policy guidelines above.