If your ETD contains materials such as audio files, video files, and/or spreadsheets, these should be submitted as supplemental files.
Supplemental files must be listed and described in an appendix of the ETD and identified by name, file type, size, required application software, and any special hardware requirements. We have provided an example appendix with supplemental file information for your reference.
If you plan to submit supplemental files as part of your thesis/dissertation, you must upload them during the initial submission process. The supplemental files themselves are not subject to the formatting requirements; however, you must include an appendix with the required information as described previously. At the time of graduation, the supplemental files will be submitted to ProQuest for publishing along with the PDF version of your thesis/dissertation.
NOTE: Per ProQuest's requirements, no more than ten (10) supplemental files can be uploaded with your thesis/dissertation submission. If you have more than 10 files, the recommended solution is to zip multiple files together.
Instructions for how how to zip/unzip files: Windows | Mac
If it becomes necessary to zip files together, you must add clarifying text to each appendix regarding the zipped file so that it's clear to the reader as to which supplemental file is being referenced in each appendix, and how to access that file.
Accepted supplemental file types for electronic submission
Spreadsheets and Databases
- Comma-separated values (CSV) file (.csv)
- Plain Text (.txt)
- Extensible Markup Language (XML) file (.xml)
- OpenDocument Spreadsheet (.ods)
Students are recommended to export spreadsheets and databases to a tab-delimited or comma-separated text file. When possible, students are encouraged to encode data sets in text files in the UTF-8 or UTF-16 Unicode character encoding.
Image files
- TIFF version 6 uncompressed (.tif)
- PDF (.pdf)
Video and Audio files
- AVI (.avi)
- Waveform Audio Format (WAV) (.wav)
- MPEG Layer 3 - spoken word audio only (.mp3)
Documentation, Scripts, or Graph files
- PDF (.pdf)
- OpenDocument Text (.odt)
- Rich Text Format (.rtf)
- HTML (.htm, .html)
- Plain Text (.txt)
Program Code
Students may upload uncompiled codes in the programming language(s) of their choice. Instructions for running submitted programs may be included in the Dissertation itself, in a separate README file, or both.
For questions about supplemental files, contact us at etdinfo@pdx.edu.