How To Update Labor Distribution
Changing Labor Distribution Information to a job is now available through Banweb.
Login to Banweb (self-service) enter your employee information using your ODIN username and password.
Under Employee Services tab select 'New EPAF' to initiate a Personnel Action.
Enter the employee’s PSU ID into the ID field. If you do not know their ID number, you can search for it by clicking on the magnifying glass icon.
The effective date is the date this transaction is effective (for example: the first day of work must be used for a student hire date). This date field will default to today’s date and YOU MUST update it to reflect the actual action’s effective date.
Select the Approval Category that is appropriate for the transaction you are initiating. Select the job that needs to have a Labor Distribution Change. Only jobs that are active can have a labor distribution change. Click “Go”.
New EPAF Job Selection
On this page you can select the job that needs to have a labor distribution change. You will see a history of the employee's jobs.
Labor Distribution Change
After you've selected the job that needs to have a labor distribution change you will see the current position's labor distribution information. The "Labor Distribution in effect as of entered effective date" is the most current effective date for this position number. You can see how the position's expense is currently distributed.
Under New Effective Date you should see that the date populated in this field matches the date you selected to initiate the labor distribution change.
Updating the Distribution
When updating the labor distribution index the system will blank out the FOAPAL string with the exception of the Account Code. To properly populate the rest of the FOAPAL string you must click on "click to default from index".
After clicking on "Default From Index" you should now see the FOAPAL string populated.
The EPAFs have pre-defined routing levels. You have to designate someone to approve this transaction for each level. You can also add Approvals on the fly for additional approvals or FYIs. Additionally you can also Default Your Routing Queue if you know a particular Personnel Action will always go through the same levels.