How to Hire a 9-month Graduate Assistant
Enter the Student ID #
Select: Graduate Assistant from the Approval Category drop down menu
Effective date can remain the default date
Enter the position number and suffix 00
Note: If re-hiring, you'll see the position number listed. You will still need to enter the position number and the suffix in the open field, as shown below.
From the drop down menu, select the start date of the term
Enter the contract amount that will be paid to the Graduate Assistant
From the drop down menu select Primary Job or Secondary Job. If they have no other current jobs, this should be Primary.
Enter the appointment FTE; all appointments must add up to .30 - .49 FTE
Enter the amount of tuition remission (must be equal to the resident graduate base tuition rate for up to 9 credits in any term, not including summer)
Scroll down to the Labor Distribution section.
Verify default index code information is correct. If not, follow directions below to make changes to the index code or add additional index codes. Once you have added all additional index codes, click “Default from Index”. Be sure that you have added the correct COA code to the left of the index code first, otherwise an error will occur.
Scroll down to the Termination Record section.
From the drop down menu, select the Termination Date. This is the last day of the term in which the Graduate Assistant will work.
The Routing Queue has six Approval Levels. Select the approver names by clicking on the magnifying glass. Note: The Graduate Assistant name will be on line 4. They will receive an electronic offer through their Banweb account that they will need to approve. *Grant-funded EPAFs will have two additional levels: DRA and PI*
Enter the amount of fees paid and any other additional benefits in this field. It is required to, at the minimum, post the amount of student fees paid.
Add comments if needed. Carefully review the EPAF for accuracy, then select Save and then Submit.