Common Errors & Warnings for Hiring a Student

Common Errors & Warnings for Hiring a Student

Once you submit the EPAF, if there are any issues within the EPAF, the screen will show error messages depending on the action that needs to be corrected.

Errors and Warnings:

  • Warning – Warnings simply deliver information to the user, but will still allow the EPAF to process successfully.
  • Error – Error messages will not allow the EPAF to progress to the approval levels.  Errors must be corrected.

screen shot of errors

*ERROR* ID is not defined as an employee. Establish Employee record.

Solution: The employee needs to come to HR to complete new hire paperwork.


screen shot of errors

*ERROR* First Name, SSN/SIN, Birth Date, or Gender incomplete.

*ERROR* ID is not defined as an employee. Establish Employee record.

Solution: The employee needs to come to HR to complete new hire paperwork.


Screen shot stating user ID must be entered for routing queue

User Id(s) must be entered for Routing Queue.

Solution: The Approval Level, User Name, and Required Action fields in the Routing Queue must be populated.


screen shot of error stating job begin date cannot be after employee's termination date

*ERROR* Job Begin Date cannot be after Employee's Termination Date.

Solution: The employee needs to be reactivated in Banner by HR and will first need to renew their I9 paperwork at HR if it has been three or more years since their I9 was last updated.


screen shot stating id is not defined as an employee

*ERROR* ID is not defined as an employee. Establish Employee record.

Solution: The employee needs to be reactivated in Banner by HR and will first need to renew their I9 paperwork at HR if it has been three or more years since their I9 was last updated.


scree shot of error stating the future job record must be deleted before ending job

*ERROR* The future dated Job record must be deleted before ending job.

Solution: This position already has an end date entered on Banner. The previous end date will be removed by HR shortly and the EPAF will be sent to the Approver Summary if there are no other errors.


screen shot of error stating Begin Date must equal the first Jobs Detail Effective Date.

 

*ERROR* Begin Date must equal the first Jobs Detail Effective Date.

Solution: The "New" Job Begin Date needs to be changed to match the "Current" Job Begin Date (example).


screen shot of error stating date cannot be prior to the base job begin date

*ERROR* Date cannot be prior to the Base Job Begin Date of DD-MMM-YYYY.

Solution: The Labor Distribution Effective Date needs to be on or after the Job Begin Date.


screen shot of error stating effective date must be greater than last paid date

*ERROR* Effective must be greater than Last Paid Date of DD-MMM-YYYY.

Solution: The effective date and personnel date must be after the last paid date (e.g., May 16th or later if the last paid date was May 15th).


screen shot of error stating a primary job has not been defined for this employee

*ERROR* A Primary Job has not been defined for this employee.

Solution: The employee has no Primary Job on Banner. Change the EPAF Contract Type from "Secondary" to "Primary."


screen shot of error stating the employee already has a primary job

*ERROR* This employee already has a primary job.

Solution: This employee already has a primary job on Banner. Change the EPAF Contract Type from "Primary" to "Secondary."


screen shot of error stating contract end date must not be greater than base job end date

*ERROR* Contract End Date must not be later than Base Job End Date.

Solution: Generally, this indicates that the employee has another job on Banner with the same position number and the suffix. This can be confirmed either by going into NBAJOBS (Banner) or looking at an employee's current positions in the "New EPAF" page (after you enter the employee ID number). If a job on the same position and suffix exists, resubmit the EPAF under a new suffix (increment by 1 -- if 00 or S0, then the new EPAF should be 01 or S1).

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