Advisor Counselor Job Family

Advisor Counselor Job Family


Positions in this job family provide a wide range of professional services including advising, counseling, and instructional and education programming and activities to support student learning. The scope and responsibility of these positions varies and may include providing services to individuals, working with large groups and organizing major student programming and events. These positions may be involved in some aspect of administration or oversight of programs or program elements of varying degrees of size and significance. In addition, the type of services provided by these professionals, ranges from delivering standardized information to addressing highly complex and individualized issues.

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Typically minimum qualification range from a baccalaureate degree with limited professional experience to an advanced degree with relevant professional experience and in some cases, professional licensure.




*may be in addition to level 1 duties

Education and Experience


Education and experience at start

BA/BS with 1-3 years of related experience.

BA/BS with 3+ years of related experience


Masters with 1+ years of related experience.


(Standardized vs. Interpretation)

Advises on personal, academic matters, school policies, regulations and rules.

Maintains records on students and academic progress.

Advise students on standardized information.

(Examples include admissions criteria, financial aid, etc.)

In addition to Level 1 responsibilities other duties include:

Manages and assigns student caseloads, responsible for counseling and related services, may apply counseling theory.

Budgetary Authority

No budgetary authority.

Smaller discretionary funds must be routed and approved through proper channels and follow departmental guidelines.

May develop budgetary proposals for programs or projects.

May manage approved budgets.  Some discretionary control over expenditures.

Contacts and Communication

Primary contacts are with individual students and peers in own unit or other departments within the university.  Other contacts may include some outside agencies and occasional groups.  Follows standardized information and procedures.

Interacts and communicates with a broad range of people in individual and group meetings within and outside of the university.  Initiates and develops relations with outside groups and agencies.  May cultivate sponsors/partners for program or program activities.

Program Coordination

Assists in coordination of program or project elements.  Assists with providing programmatic support.  Could be responsible for smaller program and or project(s). 

May assist with parts of coordination and recruitment strategies for CC’s and HS’s.  May assist with orientation programs.

Coordinates parts of, or manages various elements of programs or projects.

Guides, manages, and expedites responsibilities and sets priorities. 

Serves as event coordinator and administers programs.

Decision Making

Makes decisions and takes action using standardized guidelines.  May seek supervisory support.

Makes decisions and takes action using guidelines with the ability to interpret and make decisions based on professional judgment.


General nature of work involves standardized procedures, processes and knowledge base.

Work involves situations requiring adaptive responses due to changing priorities and unusual circumstances. Frequent requirement to make decisions and balance priorities.

Supervision of Others


Supervision Received

May direct activities of student workers.


Close to moderate supervision is received.

Work is reviewed more frequently.

May involve the direction and/or supervision of student workers (including undergrad and grad students) and/or one classified/unclassified staff member.


Little or no supervision received. Minimal daily supervision.


May suggest changes to existing policies and procedures within standardized program guidelines. 

Some requirement to innovate or create policies, procedures or programs.