International student employees must follow rules set down by the federal government when working on or off campus while attending institutions of higher education. Supervisors must be aware of these special considerations, including the following:
- International students study at Portland State in either F-1 or J-1 status. Students in both categories are required to have written permission from the Office of International Student & Scholar Services (ISSS) before starting their first on-campus job here.
- This written permission facilitates their attaining a social security number (for which they are otherwise ineligible) as well as their entry into the PSU payroll system.
- Students on J-1 visas must have written permission from their J-1 Student Advisor before beginning each on- or off-campus employment opportunity as this written permission is employer and job specific.
- All references to international students in this handbook assume that the student has an appropriate visa.
- International students are responsible for knowing the requirements and limitations of their visa status.
- Where the requirements or limitations of an international student’s visa differ from this handbook, the visa is considered authoritative.
Social Security Card Requirements
An international student must have a Social Security card to be employed on campus. If an international student does not have a Social Security card:
- They will need a letter of offer from the department that has offered the student a job.
- Next, the international student should take the letter of offer to International Student and Scholar Services, where an on-campus work authorization letter will be issued.
- Then take the letter of offer and the on-campus work authorization letter and other required documents to the Social Security Administration Office. Visit the following websites for more information: (F-1 Students) (J-1 Students).
- The Social Security Administration Office will issue the international student a receipt. Portland State University’s Human Resources Office will accept the “receipt” as proof of employability until the international student receives the social security card in the mail.
- In all cases, the international student must speak with the ISSS.
- International students may work more than 20 hours per week during breaks (e.g. after finals and before classes start) and during summer session.
- International students are eligible for a vacation term after being enrolled for 9 consecutive months. They may work full time on campus during this term. An additional eligibility requirement is that the student must enroll again at Portland State in the term following the vacation.
- Students are responsible for monitoring their hours.
- Hours available to work are determined by department need and budget.
- International students who obtain a position that provides curricular practical training may work additional hours off-campus as authorized by the ISSS.
- In some cases, unforeseen financial hardships may allow for a special type of work authorization if the international student can demonstrate a hardship as determined by the Department of Homeland Security (DHS). If approved for this type of work authorization, DHS will issue an Employment Authorization Document. This work authorization allows the student to work up to 20 additional hours / week, but only if the employing department has available funding and approves extra hours.
- The student will be issued an I-766 Employment Authorization Document by USCIS upon approval of their application. The form used for that application will show that the student had been recommended for Economic Hardhsip employment authorization.
If an international student is having difficulties with employment which appear to be culturally based, the student or supervisor may refer to the ISSS, Human Resources, or the Office of Global Diversity & Inclusion for assistance. All international student employees are subject to PSU policy and state and federal labor laws.
When an international student graduates, the student’s on-campus employment authorization ends on the Friday of finals week. The student is responsible for monitoring the end date. International students are NOT allowed to work beyond the term in which they complete their degree requirements, unless:
- They are continuing their education at PSU after graduation, the student may work between enrollments.
- If the international student is continuing their education at another institution, the student’s employment ends on the Friday of finals week.