Economics Department By-Laws

Bylaws of the Department of Economics
Portland State University
Adopted June 2, 2010
Revised April 5, 2017
 

1.    Voting Faculty

  1. The voting faculty shall consist of tenured, tenure track, non-tenure track/renewable term faculty members having academic titles and appointments in the Department of Economics over 0.5 full time equivalent (FTE), except for those votes specifically noted in these bylaws. 
  2. All voting members of the Department who are on leave, with or without pay, except as a result of Portland State University disciplinary actions, retain full voting rights.  It is the responsibility of individual faculty members to make arrangements to exercise those rights and participate in meetings where votes take place. 
  3. The voting faculty may, upon two-thirds vote, extend or retract voting rights to other individuals above 0.5 FTE within the department, for specific topics or in general, as it sees fit. 
  4. Absentee ballots may be delivered to the  Department Chair and the Department Manager of the Department of Economics. Given that absentee ballots will often be completed before specific and complete motions have been made by the faculty in meetings, the Department Chair shall use his or her discretion in deciding whether any or all absentee ballots should be counted when the motion has been changed from what was published in the agenda. 

2.    Quorum 

  1. A quorum consists of a majority of the voting membership of the Department of Economics not currently on sabbatical or other leaves. No vote will be taken at any meeting at which a quorum is not present. 
  2. When a quorum is present, a majority vote is sufficient for the adoption of any motion that is in order, except those specifically mentioned by the  bylaws. 
  3. Where the bylaws do not require the vote to be by secret ballot, it can be so ordered by a majority vote. In the event of a motion for secret ballot, it shall be conducted without discussion. 

 
3.    Officers 

Department Chair

Election

  1. The  Department Chair of the Department of Economics shall be nominated by a voting faculty member and elected using secret balloting by a majority of the voting faculty. 
  2. Should there be more than two people nominated for the position of Department Chair, voting will be conducted  by an exhaustive ballot. The first round will include all faculty candidates.  In the second round and subsequent rounds,  the candidate, or in the case of a tie, candidates, receiving the fewest votes will be eliminated from consideration.  This process is repeated for as many rounds as necessary until one candidate has a majority.
  3. The Department Chair serves a three-year term, from September 1 after his/her election, contingent on approval by higher administration, to August 31 of the third year thereafter.
  4. Election has to occur by  April 15th as required by the Faculty Senate Constitution. 

Vacancy and Recall

  1. If the Chair position becomes vacant through resignation, leave for more than 3 months or permanent disability, the Dean will consult with the faculty members to appoint a new interim Chair with approval by higher administration at PSU.  The voting members will call for nominations and election of a new Chair within 2 months.  The new Chair will serve out the remainder of the year until August 31st, then commence his/her own first three-year term, contingent on approval of higher administration. 
  2. If the Chair position is temporary vacant for less than 3 months, the Department Chair shall appoint an Interim Chair, contingent on approval from the Dean of the College of Urban and Public Affairs. 
  3. A recommendation for the recall of the Department Chair may be made by a two-thirds vote of the voting members with appropriate reasons.  Recall must be approved by higher administration

Authority and Responsibility

  1. The Chair of the Department of Economics has overall responsibility of the Department of Economics, except as specified in these bylaws.  
  2. The Chair is the executive of the Department, responsible to Portland State University and the faculty of the Department of Economics. 
  3. The Chair shall conduct all duties of Portland State University department chairs as specified in University guidelines.
  4. The Department Chair may consult with the proper committees on such matters as appointments, promotion and tenure recommendations, merit adjustments, curriculum, and the assignment of teaching and research assistantships.  
  5. The Department Chair shall consult with the Department Manager on such matters as graduate assistant assignments and allocation of departmental resources.
  6. Final decisions on course assignment and teaching support assignments are the responsibility of the Department Chair. 
  7. The Department Chair shall be an ex-officio, non-voting member of all departmental committees, except that he/she may cast the deciding vote in the event of a tie. 
  8. The  Department Chair shall submit an annual report to the voting faculty if requested by a majority of voting faculty members.  This report shall address key issues associated with research, teaching and departmental governance. 
  9. The Department Chair is responsible for implementing the policies of the Department of Economics as outlined in policies and directives of the  department. 
  10. The Department Chair is responsible for hiring of adjunct faculty, graduate teaching assistants and research assistants. 

Department  Vice Chair 

  1. A  Vice Chair may be nominated by the Department Chair as an ad hoc committee of one to assist the Chair in the administration of the Department. 
  2. The  Vice Chair appointment is approved or rejected by a vote of the faculty of the Department of Economics.  
  3. The term of appointment of the  Vice Chair shall be one year. 
  4. The Vice-Chair shall be the representative of the Department Chair   on special projects and occasions assigned by the Chair except for functions requiring Chair or Chair-equivalent by either PSU standards or labor contracts. 
  5. The Vice-Chair may be removed by a two-thirds vote of the faculty of the Department of Economics. 
  6. Appointment of Vice-Chair shall be subject to approval by the Dean of the College of Urban and Public Affairs. 

Committees 

  1. All committee service is for one academic year with the possibility of reappointment or reelection in subsequent years.  There is no limit to the number of terms a faculty member may serve on a committee.  Nominations for committee membership will be made by the Department Chair, with additional nominations, including self-nominations, solicited from the faculty-at-large. Any vacancy due to resignation or removal shall be filled by the Department Chair and voted on by the voting members.  Any committee member may be relieved of their duties by a three-fourths vote at a department meeting.  Notice of the vote must be included in the meeting agenda.  A committee member may resign by providing written notice to the Department Chair. 
  2. In summer months, faculty are not required to serve on committees unless they are on schedule to teach a class or an administrative stipend is provided. 
  3. Promotion and Tenure 

Constitution 

The Promotion and Tenure Committee of the Department of Economics shall consist of at least three tenured members of the Department of Economics faculty holding appointments of at When fixed-term faculty members are reviewed, a fixedterm faculty member will be added to the Committee by the Department Chair.  The Department Chair will also appoint one student to participate on the Committee. Student participation level will be determined by the committee. 

With the exception of full  Professors, faculty members shall be reviewed only by faculty members of higher rank.  If three tenured faculty members of higher rank are not serving on the Committee when faculty reviews must be completed, the Promotion and Tenure Committee  Chair may appoint replacements from within the Department of Economics to review such cases. 

If there is a shortage of Professors within the department to serve on the Committee for applications from Associate Professor to Professor, the Department Chair will seek reviewers with Professor rank from outside the Department to serve on the Committee.  If reviewers from outside of the department cannot be found, the Department Chair will appoint Associate Professor(s) from within the Department to serve on the Committee. 2.    

Election

  1. By the May department meeting, the Department Chair shall submit the list of faculty members to be evaluated by the Promotion and Tenure Committee in the next academic year.
  2. At the same meeting, the Department Chair shall submit a list of all eligible faculty and students who may serve as members on the Promotion and Tenure Committee.  Eligible members  shall: 
    1. Be chosen to ensure that, based on the list of faculty who will be evaluated in the next academic year, the committee will consist of faculty with equal or higher rank than the candidates. 
    2. Include alternative committee members for specific evaluations that cannot be accommodated by the committee not solely composed of Professors (e.g., in the case where a faculty member is seeking the rank of Professor). 
    3. Include at least one student; the participation level of the student will be determined by the Promotion and Tenure committee. 
    4. Designate alternative committee members for specific evaluations that require that the committee include an evaluation by a faculty member with similar rank (e.g., in the case of fixed-term/non-tenure-track faculty). 
  3. The election process shall be conducted by secret ballot(s).
  4. The Promotion and Tenure Committee shall elect its own Committee Chair. 

Duties of the Committee

  1. The promotion, award of indefinite tenure and merit pay increases.  
  2. Evaluations shall be conducted in accordance with the guidelines specified in the Department of Economics Guidelines for Promotion, Award of Tenure and Merit Raise Recommendations, Portland State University Policies and Procedures for the Evaluation of Faculty for Tenure, Promotion and Merit Increases (as amended) and other relevant documents.
  3. By a majority vote the committee makes recommendations for action to the Chair of the Department of Economics.
  4. The committee will initial final letters recommending action to the Chair of the Department of Economics.

Duties of the  Promotion and Tenure Committee Chair 

  1. Convene the Committee;
  2. Inform candidates eligible for review, promotion, award of indefinite tenure and merit pay of requirements and procedures; and
  3. Draft letters of recommendation for action addressed to the Department Chair; present letters to the Committee for review and approval by a majority vote; and amend letters to correspond with the majority opinion before forwarding to the Department Chair.  

Graduate Program 

  1. The Graduate Program Committee is responsible for general administration of the Department of Economics graduate program, including responsibility for graduate admissions,  recommendation for graduate assistantships and fellowships, academic advising, graduate curriculum development and administration of any comprehensive and qualifying examinations. 
  2. The Graduate Program Committee shall consist of a minimum of  three faculty members   elected annually. 
  3. The Chair of the Department of Economics shall appoint one of the Committee members as Director. 
  4. The Director of the Graduate Program shall receive   one course release or equivalent for this service as departmental resources  allow.
  5. The Director of the Graduate Program is responsible for implementing the policies and directives of the Graduate Program Committee and the Department of Economics. 
  6. The Graduate Program Committee shall   hold an annual graduate student orientation.  
  • The Graduate Program Committee shall create, maintain and revise as appropriate, a Graduate Program Handbook, which will provide guidance to and specify expectations for Economics graduate students. 
  1. The Graduate Program Committee shall on a regular basis review and evaluate the curriculum and then propose changes as needed to the Department of Economics. 

Undergraduate Program 

  1. The Undergraduate Program Committee shall consist of a minimum of  three faculty members  elected annually. 
  2. The Director of the Undergraduate Program will be appointed by the Department Chair. 
  3. The Director of the Undergraduate Program shall receive   one course release or equivalent for this service as   resources  allow.
  4. The Director of the Undergraduate Program is responsible for implementing the policies and directives of the Department of Economics and the Undergraduate Program Committee. 
  5. The Undergraduate Program Committee shall be responsible for creating, maintaining and revising an Economics Department Handbook for Economics  majors and minors, which will provide guidance to and specify expectations of Economics majors and minors. 
  6. The Undergraduate Program Committee shall on a regular basis review and evaluate the curriculum and propose changes as needed to the Department of Economics faculty. 

Other Committees 

  1. The Chair of the Department may appoint ad hoc and recurring committees in addition to the above as circumstances shall require. 
  2. The Department Chair may recognize particularly high levels of service ex ante or ex post as appropriate.  This recognition may include, but are not limited to course releases, research  funding, and travel funds as allowed by Portland State University rules.
  3. Except as already specified, these  Committees and Committee Chairs   are appointed by the Department Chair. 
  4. An ad hoc committee shall provide assessments of effective teaching as requested by the Department Chair.

Faculty Meetings

  1. The Department Chair convenes faculty meetings as needed, with a minimum of one meeting each term. All voting faculty members and staff are expected to attend all meetings. Others may be invited to participate at the discretion of the Department Chair.  There will normally be two weeks notice for  such meetings. 
  2. Meetings will be conducted under Robert’s Rules of Order.  Meeting procedures that supersede or that are not addressed by Robert’s Rules of Order shall be established by the voting faculty.
  3. The Department Chair will prepare and distribute an agenda for these meetings in consultation with the Department Manager and provide the opportunity for voting faculty members   to submit items for the agenda prior to each meeting. This agenda will be distributed to all voting faculty members at least three days before the meeting. 
  4. Faculty meetings can also be called by request of 30% of the voting faculty membership. 
  5. Minutes of all  Department Meetings will be taken, made accessible to all faculty members prior to or at the immediately subsequent meeting and maintained by the Department of Economics for a minimum of 10 years. 

Hiring Appointments 
     Faculty Participation in Hiring

  • Tenure track and tenured faculty members are eligible to serve on  Search Committees.  All voting faculty members vote on candidate ranking and hiring.
  1. Any faculty member who has applied for a faculty position is ineligible to participate in any way in the search for which s/he is a candidate.  
  2. The Chair of the Department of Economics in consultation with the faculty of the Department of Economics will identify opportunities to hire tenure track and  non-tenure track positions.  Draft advertisements and position descriptions shall be presented to the faculty by the Chair and revised based on comments.  

Search Committees

  1. The Department Chair will establish  Search Committees to consider appointments to the faculty. The Department Chair will first announce establishment of   Search Committees and ask for volunteers.  
  2. Based on those who have agreed to serve, the Chair presents a list of  Search Committee volunteers and a proposed  Committee of three faculty members, one  who serves as the  Chair, and a student, to the full Department of Economics faculty.  The  Search Committee membership  must be approved by the faculty by a majority vote. If the faculty does not approve, the Chair must form another Committee that can be approved.
  3. The Search Committee Chair will work with other appropriate offices at Portland State University, as well as elsewhere.
  4. The Department Chair and the Department Manager will work with   the College, Human Resources Office, Office of International Studies, Office of Diversity and Inclusion, and Office of Academic Affairs to ensure all hiring policies and procedures are followed.

Search and Hiring 

  1. Search  Committee draft position announcements,   review applications, conduct interviews and develop short lists of the best applicants. 
  2. All committee members are required to complete non-discrimination implicit bias training before reviewing applications.
  3. Search  Committee Chair or the Department Chair contact short-listed candidates to arrange screening interviews.  
  4. Based on the results of screening interviews,  Search Committee identify approximately the most qualified seven applicants.   The full applicant files of these candidates are made available to the voting faculty. 
  5. Voting will be conducted anonymously and in writing.
  6. All voting on hiring is by  exhaustive voting.  Each faculty member therefore votes for his/her preferred candidate.  If no candidate receives a majority, a second round is undertaken, with the candidate receiving the fewest votes being dropped from the second round pool.  Voting rounds continue in this way until the required number of final  candidate/s are chosen by the faculty.
  7. Non-tenure track applicants are ranked by  exhaustive voting, with the offer first going to the top applicant, followed by the second, etc. if offers are rejected.  
  8. In the case of tenure track faculty searches, the voting faculty chooses the preferred three candidates, plus one alternate, by exhaustive voting.  The three candidates are brought to campus.  More candidates may also be invited for campus visits.
  9. After campus visits by tenure track faculty candidates, voting faculty members vote on the candidate(s) to  recommend hiring.
  10. The Department Chair, in consultation with the Dean of the  Urban and Public Affairs and others at Portland State University, negotiates the terms in the offer of appointment  to the preferred candidate (s). 
  11. The Department Chair is responsible for all adjunct faculty member and fixed-term appointments.

Faculty Performance Reviews 

  1. Performance reviews, including promotion and tenure, as well as post tenure review, shall be conducted in accordance with the Department of Economics Promotion and Tenure guidelines and the guidelines of Portland State University.  
  2. These guidelines include, but are not limited to, the Department of Economics’ “Guidelines for Promotion, Award of Tenure and Merit Raise Recommendations”, “Guidelines for Post Tenure Review”, “Guidelines for Promotion, Continuous Appointment, and Post Continuous Appointment Review for Non-Tenure Track Faculty”, Portland State University’s Policies and Procedures for the Evaluation of Faculty for Tenure, Promotion and Merit Increases (as amended) and applicable schedules approved by the Office of Academic Affairs and the College of  Urban and Public Affairs at Portland State University.
  3. The Department of Economics’ Guidelines for Promotion, Award of Tenure and Merit Raise Recommendations may be changed or amended by the Promotion and Tenure Committee of the Department of Economics by a majority vote, with confirmation by the Department of Economics faculty by a majority vote.    

Bylaw Amendments

  1. These Bylaws may be changed by a two-thirds vote of the voting faculty of the Department of Economics. The text of any proposed amendment will be submitted to all members of the faculty at least two working days prior to voting.
  2. Bylaws will be reviewed every three years.

Separability

  1. In the event of a conflict between these  Bylaws and any collective bargaining agreements, or other agreements, policies, or procedures  of the  College of  Urban and Public Affairs or Portland State University,   the latter will supersede these Bylaws.