Film and Video Guidelines

photo collage of Karl Miller Center, Viking Pavilion, and Millar Library

Commercial filming and photography on Portland State University's campus is welcome. All use of PSU campus properties, buildings and grounds, trademarks and logos in commercial filming, advertising and video taping activities must be approved and coordinated through the Conferences & Events Office and adhere to the following policy and fees.

 

Looking to scout locations at PSU? 

Start by filling out our Portland State University Scouting Request form so we can make more efficient use of your scouting time. 

 

General Policy

  1. All commercial filming and photographing done on the Portland State University campus must be coordinated through the Conferences & Events Office. These guidelines do not apply to legitimate news or athletic related films and photos taken by photographers working in cooperation with Conferences & Events Office or the Athletic Department.
  2. Portland State University's name, in most instances, will not be used in the script or in publicity about a commercial project. All scripts and photo shots are subject to approval from the Conferences & Events Office prior to any filming. Identifiable buildings, landmarks, facilities, trademarks, and logos may not be photographed unless specifically permitted. Commercials that feature identifiable University properties are expressly forbidden without approval. Precaution must be taken to ensure the University does not appear to sponsor or endorse commercial ventures through any commercial filming or photographing activities.
  3. The intent of this policy is to ensure the University retains the benefit and control of its image and that any external use of that image is made only with the express approval and consent of the University and only under circumstances benefiting the University, its students and personnel, or its educational mission.

 

Requirements of Consent

  1. When commercial photographs or films are to be taken on campus, a written contract, necessary use permits, required fees, and insurance coverages must be obtained prior to any filming activity. Portland State University prefers to negotiate contracts with a minimum of two (2) weeks advance notice and reserves the right to deny contract negotiations if the timeliness factor is not observed.
  2. While Portland State University encourages filming ventures when they benefit the University's programs and public image, we must ensure that normal routines are not unduly interrupted. Coordination must be maintained between University groups and the production crew to ensure interruptions to the University's schedule are minimized.

 

Administration

  1. Know that PSU’s Conferences & Event Services, Venues and Operations, and Contracts office will be responsible for the implementation and interpretation of filming and photography guidelines and for negotiating the required contracts.

 

More on Filming and Photography Fees

Contact Chris Augeri, Director of Conferences & Event Services, Venues and Operations, for fee information when scouting is not required: caugeri@pdx.edu, 503-725-2602.