Sign Up For Open Comment

 
PLEASE NOTE: Sign up for Public Comment at the October 4, 2018 Board meeting is now CLOSED.
If you would like to sign up for open comment, please check in with a staff member when you arrive at the meeting.

 

The Board of Trustees of Portland State University will provide an open comment period at each regular meeting of the Board

Unless determined otherwise by the Chair, an open comment period is provided at each regular meeting of the Board. Speakers are allowed up to three minutes each for their comments with preference given to those who sign up in advance. 

The opportunity to sign up is available when meeting agendas and items are published on the Board website. The form will require you to provide your name, email address, phone number, the subject of your comments, and your relationship to the University.

Speakers are encouraged to address a topic germane to an issue being discussed at the meeting. Preference will be given to those who sign up in advance. Organizations wishing to be heard by the Board are encouraged to designate a speaker on behalf of the group in order to allow as many different perspectives to be heard. There will be up to 30 minutes allotted for the public comment period at the meeting.

The day prior to the meeting, a list will be posted on the Board website of those able to speak.

It is not necessary to sign up to attend the meeting.

Questions? Write to trustees@pdx.edu.

How to Provide Comments to the Board of Trustees 

The Portland State University Board of Trustees has made up to 30 minutes available at each regular Board meeting to provide members of the PSU community an opportunity to address the Board.

Listed below are suggestions to help make your presentation successful.  

Know Your Audience

The trustees are citizen volunteers.   They care that you have taken time out of your day to come and speak with them.  Given the nature of our volunteer board, we recommend the following:

Be respectful.

Don't accuse trustees of causing your particular problem.

Resist the temptation to scold, put down, or insult the decision makers or others.

Know the Issue

Support your personal opinions with as many facts as possible. Be knowledgeable of the "other side of the story." You may be asked to discuss the differences. Draw from your own knowledge and experience.

Presenting Your Testimony

When you are called to make your comments, give copies of written materials, if any, to staff before you begin your presentation. 

Begin your presentation by addressing the chairperson first, then members of the committee.
   "Chair Castillo and members of the Board . . ."

For the record, state your name and any organization or group you represent.

Keep in mind you have limited time.  Based on the number of persons who have signed up to speak, you          may be limited to one or two minutes.  Be prepared to summarize.

Thank the trustees and offer to answer any questions. "Thank you for the opportunity to speak with you        today.  I would be happy to answer any questions."

When a member asks you a question respond: "Chair Castillo, Trustee_____, the answer to your                          question is . . ."

Relax! The trustees understand that this may be your first time addressing a board or committee--they won't    expect a perfect presentation.

Thank you for your interest in the governance of Portland State University!