Digital Accessibility Guides and Resources
If you haven't already checked out the Digital Accessibility Basics Training Series, please do so when you have a chance! This series will provide some context for any of the environment-specific how-to guides listed below.
Always consider whether your PDF might be more sustainable as a web page or web form. PDFs are generally appropriate only in situations in which the resource is meant to distribute both digitally and in print.
If you do choose to publish PDF content, please refer to our IT Accessibility Knowledge Base articles on Creating Accessible Documents and Forms or Remediating Inaccessible Documents and Forms for support.
Though a great deal of content generated via Confluence is intended for internal distribution, there are definitely some help materials that are made available publicly. Regardless, content in this environment must also be accessible.
If you are a faculty member, please refer to the Office of Academic Innovation's Full-Service Teaching Support web page for information regarding design support for digital content. The following are several additional resources available to you through OAI and the Library.
If you are a pdx.edu content editor, and you have questions related to web content design in our pdx.edu Drupal space, please refer to University Communications' Website Support web page or Web Team Support Resources knowledge base.
Note that you will need to participate in the Digital Accessibility Basics Training Series via D2L in order to edit pdx.edu or qualify for any additional content editor trainings.
All students, faculty, and staff at PSU have access to Google's G Suite applications. Questions regarding how to use Google Apps or generate content may be answered in one of OIT's G Suite Workshops. The following are specific resources for accessible design within Google apps:
Please note that content generated via Google apps will only be fully accessible under certain conditions:
- Google Docs must be designed with accessibility in mind and published as HTML prior to distribution as the original version will be difficult to navigate via adaptive technology.
- Google Docs does not currently allow for the generation of accessible tables. As much as possible, please avoid using this feature in published Docs.
- Google Sheets must be downloaded and distributed as accessible Excel files, as there is not yet an option for generating fully accessible Sheets.
- Google Slides must be downloaded and distributed as accessible PDF or PowerPoint files, as there is not yet an option for generating fully accessible Slides.
Caption and Transcribe Your Own Multimedia Content
Captions and transcripts may be generating in-house using video hosting sites like Youtube and Media Space. Both of these services offer machine-generated captions and accompanying editing tools. Please note that machine captions are not fully accessible for people with disabilities and must be edited for accuracy. Follow these steps to caption your own Multimedia content in YouTube or Media Space:
- Generate automated captioning in YouTube (or upload your own transcript) and edit captions in YouTube for accuracy.
- Generate machine captioning in Media Space (or upload your own transcript) and edit captions in Media Space for accuracy.
Request Professional Captioning and Transcription
Affordable professional captioning and transcription services are currently available through the Office of Information Technology (OIT) at a cost of $1 per video minute. Follow these steps to request professional captioning and transcription:
Microsoft Office maintains detailed documentation on how to make content accessible in each of their apps.