Digital Accessibility Guides and Resources

If you haven't already checked out the Digital Accessibility Basics Training Series, please do so when you have a chance! This series will provide some context for any of the environment-specific how-to guides listed below.

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Creating Accessible Adobe Content

Always consider whether PDF content may be more effective on a web page, which is easier to maintain in terms of both sustainability and accessibility. Correlatively, PDF forms can often be generated and maintained more sustainably via OnBase, Qualtrics, Google Forms, etc.

      If a resource is published as a PDF, it requires 1) a descriptive title, 2) accurate tag structure, 3) alternative text for images, and 4) appropriate reading order. WebAIM publishes an excellent resource on inserting/repairing tag structure and touching up reading order to facilitate PDF Accessibility; please refer to the linked resources listed below. Adobe also publishes a helpful step-by-step guide for examining and repairing table structure. Please keep in mind that Adobe Acrobat Pro is required in order to validate these elements and remediate any accessibility gaps.

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      Creating Accessible Confluence Content

      Though a great deal of content generated via Confluence is intended for internal distribution, there are definitely some help materials that are made available publicly. Regardless, content in this environment must also be accessible.

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      Creating Accessible D2L Content

      If you are a faculty member, please refer to the Office of Academic Innovation's faculty support web page for instruction and guidance in designing accessible instructional materials. For assistance in locating and using resources, see the Library's Services for Faculty.

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      Creating Accessible Drupal Content

      Content editors responsible for their respective department's web space should reach out to the Office of University Communications with any questions related to accessible content building in the current and new Drupal spaces.

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      Creating Accessible Google Content

      All students, faculty, and staff at PSU have access to Google's G Suite applications. Questions regarding how to use Google Apps or generate content may be answered in one of OIT's G Suite Workshops. The following are specific resources for accessible design within Google apps:

      Please note that content generated via Google apps will only be fully accessible under certain conditions:

      • Google Docs must be designed with accessibility in mind and published as HTML prior to distribution as the original version will be difficult to navigate via adaptive technology.
      • Google Docs does not currently allow for the generation of accessible tables. As much as possible, please avoid using this feature in published Docs.
      • Google Sheets must be downloaded and distributed as accessible Excel files, as there is not yet an option for generating fully accessible Sheets.
      • Google Slides must be downloaded and distributed as accessible PDF or PowerPoint files, as there is not yet an option for generating fully accessible Slides.
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      Youtube logo


      Creating Accessible Media Content

      In order for multimedia content to be fully accessible to all users, it must include the following:

      • accurate, synchronized captions;
      • an accompanying transcript; and
      • audio or text descriptions for any visual elements not accurately accompanied by equivalent audio.

      Caption and Transcribe Your Own Multimedia Content

      Captions and transcripts may be generating in-house using video hosting sites like Youtube and Media Space. Both of these services offer machine-generated captions and accompanying editing tools. Please note that machine captions are not fully accessible for people with disabilities and must be edited for accuracy. Follow these steps to caption your own Multimedia content in YouTube or Media Space:

      Request Professional Captioning and Transcription

      Affordable professional captioning and transcription services are currently available through the Office of Information Technology (OIT) at a cost of $1 per video minute. Follow these steps to request professional captioning and transcription:

      1. Upload multimedia content to Media Space.
      2. Submit a Caption Request for Multimedia.
      3. Check Media Space regularly for fulfillment.
      Microsoft logo

      Creating Accessible Microsoft Content

      Microsoft content in Excel, PowerPoint, and Word can be designed and distributed accessibly with relative ease. The following are several resources for accessible design within Microsoft products: