Search Google Appliance

Wide-Format Printing

The Integrated Digital Support Center (IDSC) offers wide-format printing services to students, faculty and staff during business hours (Monday - Friday from 8am - 5pm). If you would like to have a poster printed using one of our wide-format printers, please bring your print-ready PDF file on a USB drive to the IDSC.

Order Turnaround

Wide-format printing services are on a first-come, first-serve basis, with print orders processed in the order they are received. Standard turnaround for wide-format printing is 2 business days (Monday - Friday) from the time the order is submitted. For example, if an order is placed Monday at 3pm, it will be ready for pick up Wednesday at 3pm. Turnaround may be extended due to order size, ink use, large dimensions, complexity and number of existing orders in the queue. Please note that the IDSC is not responsible for delays in processing print orders when they are submitted less than 2 business days before they are needed. Please contact the lab for current printing availability and turnaround time and plan accordingly when requesting service on a time-based need.

If your department is hosting an event or you are attending a conference that requires multiple posters to be printed, please contact the IDSC for more information.

Media Selection

The IDSC currently offers several types of media for wide-format printing: Heavyweight Coated Matte Bond (CMB), Satin Semi-gloss Photo (SSGP) paper, and Adhesive Backed Wall Fabric (ABFAB). Please inquire at the IDSC front desk for media samples.

  • Heavyweight Coated Matte Bond (CMB): CMB paper offers high resolution output on heavyweight (48#) matte coated bond paper. This paper is the most cost-effective output and is a good choice for both short-term displays (such as conference presentations, one time use posters, temporary signage) as well as photos and graphics. With instant ink drying for added convenience, this paper can also be easily laminated for a glossy-finished look and as a means of protection from excessive light and moisture. The maximum width of CMB media is 60".
  • Satin Semi-Gloss Photo (SSGP): SSGP paper offers high resolution output on medium weight (8 mils) satin surface photo base paper. This paper is versatile for a wide variety of printing projects and is ideal for high color density prints such as photography, exhibition graphics, posters, and digital image printing. This paper is the best option for high quality photographic output for wide-format prints, and is a good choice for printing photos, artwork, or other high-end digital media.The maximum width of SSGP media is 44".
  • Adhesive Backed Wall Fabric (ABFAB): ABFAB is a low tack, repositionable fabric material that offers a unique reusable adhesive. ABFAB has a thickness of 4.5 mils and can be easily removed, repositioned or stored on the backing sheet. It does not rip or wrinkle and sticks securely to clean surfaces. The coated surface dries quickly and provides a water-resistance that does not require lamination. ABFAB installs very easily as the fabric surface simply allows air to escape when mounting. The maximum width of ABFAB media is 42".


There are different rates for the CMB, SSGP, and ABFAB options. Additionally, the CMB media option has 2 rates available depending on whether the print job qualifies for "Lines & Fills" or the "Image" rate. Please refer to the Wide-Format Printing section on the IDSC Services FAQ for an explanation of these two rates.

When printing to roll paper, you may choose nearly any dimension (up to 125") for your large format print within the printer’s maximum dimensions of 44” x 100' (Canon iPF 8400) or 60" x 100" (Canon iPF 9400). When pricing the poster, the lab attendant will consider the width to be whichever dimension is closest to 44” or 60" (without being over), and the height to be the other dimension. The "per inch" charge will be based on the height dimension.

Wide-format Printing:

  • Coated Matte Bond Paper (CMB):
    • Image (photos, graphics or background with 50%+ coverage): $1.20 / inch
    • Lines & Fills (blocks of text, graphs, line art): $0.70 / inch
  • Satin Semi-gloss Photo Paper (SSGP): $1.25 / inch
  • Adhesive Backed Wall Fabric (ABFAB): $1.30 / inch

For example, if your CMB poster is 44" x 36" and qualifies for the "Image" rate, the width would be 44" and the height would be 36". Depending on the paper selected and the ink coverage, the total charge would be $43.20 (CMB + Image) or $45.00 (SSGP). If the width were bigger, such as 64” by 36”, the 64” would become the height, and the 36” the width, making the price $76.80 (CMB + Image) or $80.00 (SSGP) respectively. All posters will be trimmed to size, but if cost is an issue, keeping these dimensions in mind may help to keep your poster as affordable as possible. We recommend contacting the IDSC for current services and pricing.

Submitting a File for Printing

File Dimensions

The document submitted to the IDSC for printing must be the same dimensions as the final output. For example, if the final poster is to be printed at 24" x 36", the PDF should be setup for the same dimensions. The IDSC will not accept files scaled to any dimensions other than 100% of the final output size.

To check the actual dimensions of the PDF, open your document in Adobe Acrobat Reader or Adobe Acrobat Pro. Move your mouse to the lower left hand corner of the document. While hovering over the corner (do not click), the document dimensions should appear. Additional settings can also be viewed by selecting File, then Properties.

The Canon iPF 8400 wide-format printer supports a maximum size of 100" x 44" while the Canon iPF 9400 supports a maximum size of 100" x 60". Please be aware that there may be additional size limitations due to software or media selected before converting to PDF.

File Format

The IDSC requires that files submitted for printing be in PDF file format. The IDSC no longer accepts other file formats. Please see the Converting files to PDF and PDF Tools pages for more information.

File Creation

For wide-format printing, we recommend using Adobe Illustrator (.AI) or PowerPoint (.PPT) for file creation, both of which are available on most Mac and PC workstations in the BDWY 225 side of the lab. When you are ready to bring in your file for printing, the file must be saved as a PDF. Although most programs that can print to letter-sized paper can also print to the wide-format printers, there may be size limitations. For example, PowerPoint has a size limitation of 56".

File Accuracy

You are responsible for checking your documents for accuracy. The IDSC will not be held responsible for the cost of any printed materials that contain errors that were contributed solely by the client. If a poster needs to be reprinted, you will be charged the price of the original poster plus the poster reprint with no discount.

When dropping off the file for printing, the lab attendant will open the document with you so that you can review the document for any errors. It is important that you review and verify that the file is accurate. If you refuse to review the document at the time of drop-off, the document(s) will be printed "as is," and you will be held responsible for any errors, including the cost of both the original poster(s) and the re-printed poster(s).

Once you have approved the file for printing, the print job will proceed. If a content error is discovered after you've approved the file for printing, you will be held responsible for the cost of the original poster and the re-printed poster(s) if the file has already started printing. Before converting your file to PDF, thoroughly check your document for errors (spelling, grammatical, layout), missing images, and substitution of special symbols or fonts. Both Adobe Illustrator and Microsoft PowerPoint have spell check tools. Additionally, we highly recommend opening the newly created PDF (post file conversion) and double-checking that everything is correct.


Poster trimming is only available for posters printed on roll paper. When dropping off your order, inform the lab attendant of the original and final trimmed dimensions (if different) for the poster. Please note, the final trim dimensions cannot be smaller than the original file dimensions. Please allow an additional 5-10 minutes to trim your poster. However, during peak poster printing periods, turnaround time for poster trimming may increase. If the lab is busy or there are a large number of orders in the queue, please allow for extra time.

We provide trimming services for the following:

  • Large professional conference posters

We do not trim the following:

  • Posterboard/Foam Core/Rigid Materials: Posterboard, Foam Core and other Rigid Materials are thick and can damage the trimmer. Additionally, the appearance of the edge after trimming is usually rough and requires special handling and finishing.
  • A single poster than needs to be cut into several segments. Cutting a large poster into multiple pieces is time consuming, delicate work that requires frequent handling, which increases the likelihood of damage.
  • Individual posters printed in mass quantities, such as flyers or programs.

Please see the lab attendant for more information.

Paying for your Order

Payment Gateway (

The IDSC utilizes a Payment Gateway to process payments for their services. The IDSC Payment Gateway is similar to PayPal or Google Wallet, in that you will be able to add funds directly to it from your credit/debit card and use it to pay for IDSC services.

You can access the Payment Gateway by going to, signing in with your Odin credentials, and adding funds to your "IDSC" account. Detailed instructions are available for adding funds, purchasing blank media, and submitting print jobs. Additionally, lab staff are trained to answer your questions and assist you in adding funds to your account.

In order to expedite your request, please contact the lab ahead of time to get a cost estimate and add funds to your account. This will greatly reduce the order creation time upon arriving in the IDSC.

Foundation Accounts

If you elect to bill to the Foundation, you will need to bring a completed and signed Foundation Check Request Form at the time of order placement. This applies to all Foundation accounts that have an "F" as the fourth character of the account (i.e. XXXFXX). In order to expedite your request, please contact the lab ahead of time to get a cost estimate for use on the form.

Departmental Index Codes and Grants

If you use departmental index codes and grant numbers, these orders will still be processed traditionally through our Work Order System for now. However, as part of the IDSC's push to make purchasing easier for all users, work to integrate index codes into the Payment Gateway system is already underway and more information will be available in the future.

When placing an index or grant order, please be prepared to provide departmental billing information along with as much detailed information on your project as possible when placing your order.

Printing a Poster

  1. Please be aware that IDSC services are only available during business hours (Monday–Friday, 8 a.m.–5 p.m.). Orders must be requested and picked up during this time. Evening/weekend lab clients must wait until the next business day to pay for and pick up their order.
  2. Make sure the poster is set up to 100% of the final output and saved/exported as a PDF.
  3. Review the document for accuracy. You will be held responsible for the cost of printed materials that are incorrect due to error on your behalf.
  4. Bring your PDF file to the IDSC on a USB drive and inform the lab attendant that you would like to print a wide-format poster.
  5. The lab attendant will copy the file from your USB drive to an IDSC exclusive folder. Upon opening the file, the attendant will request that you review your PDF for accuracy (images, layout, font conversion, special symbols, etc).
  6. The lab attendant will create the order, at which point you will be asked to provide contact information (your full name, phone number/extension, department), and method of payment. This information is solely used for communication and statistics regarding work-orders that are in our print queue. Your request will be entered into the work order system and printed in the order that it was received.
  7. Poster trimming (roll paper) and plastic poster bags (recyclable) are available. You can request these from the lab attendant at the time of order placement.
  8. Your poster will be printed within 2 business days from the time the order was submitted. Please feel free to check up on your poster progress any time after the order has been submitted.
  9. If you find the printed poster to be satisfactory upon review (i.e. containing no errors), we will proceed with collecting payment (index or grant orders only) for the poster and closing out the order.

Further Resources

Quick Tips

Here are some quick tips that will help you get off to a good start on your wide-format printing.

  • The IDSC accepts credit cards (MasterCard or Visa) via the Payment Gateway or departmental index codes and grant numbers. Please have index and grant numbers ready when placing your order.
  • Posters will not be released until payment has been made in full.
  • Some applications (PowerPoint, Illustrator and InDesign) give the option to link files. Make sure images are embedded, not linked.
  • Using a unique font? Convert fonts to outlines in Illustrator, Photoshop, or InDesign.

Contact the Helpdesk for additional assistance.