Odin Account Policy
The Office of Information Technology strives to balance the need to allow access to Odin account resources after you have left the University with the need to expire accounts and delete data for those who are no longer affiliated with PSU. Currently, OIT's account expiration policy follows the guidelines below. If you have a legitimate need to access files stored on PSU network resources after the times listed, please contact the Helpdesk.
Odin Account Types
To meet a wide range of user needs on campus, OIT provides four types of Odin accounts: Odin accounts, Affiliate Odin accounts, Service Odin accounts, and Guest Wi-Fi accounts. More information on each account type can be found below.
Odin accounts are created for students, adjunct faculty, faculty, employees, and emeritus. All employees and students have access to Banweb and Odin Account Manager (OAM) indefinitely, to allow for retrieval of personal information such as transcripts and/or tax information.
Odin accounts also have access to the following services:
Affiliate Odin Account
Affiliate Odin accounts are created for individuals who do not have standard Odin accounts, but still need to have a record in Banner (PSU's information system) and access to the standard Odin account services listed above. New Affiliate Odin accounts must be requested on the individual's behalf by a current PSU staff or faculty member.
Service Odin Account
Service accounts have access to Google Apps (Gmail and Google Calendar only).
Guest Wi-Fi Account
Guest accounts have access to use the Guest Wi-Fi service.
Odin Account Expiration
|Account Type||Description||Expiry Policy/Life Cycle|
|Student Odin Account||All admitted students, Institute of Aging, LINK, Challenge, International||Grace Period: 1 year from end of last term of attendance; when the grace period ends the account will be disabled; 1.5 years after the last term of attendance the non-Banner account data will be deleted. Admitted students that do not register for a course will be disabled 180 days after their admit date, and deleted 360 days following their admit date. Email messages will bounce back to sender as undeliverable once the account is disabled.|
|Faculty/Staff Odin Account||PSU faculty and staff||The account will be disabled within 24 hrs of the separation date; the non-Banner account data will be deleted 180 days following the separation date. Email messages will bounce back to sender as undeliverable once the account is disabled.|
|Adjunct Faculty Odin Account||Adjunct faculty||Grace Period: 1 year from the end of the last term taught; when the grace period ends the account will be disabled; 1.5 years following the last term taught the non-Banner account data will be deleted. Email messages will bounce back to sender as undeliverable once the account is disabled.|
|Affiliate Odin Account||Volunteers, Short/medium term visitors, Non-credit students needing IT resources, Contractors/Vendors, Retired Assoc of PSU (RAPS), Foundation, OUS, USGS, Courtesy Appts||The account will be disabled within 24 hrs of the expiration date; 180 days following the separation date the non-Banner account data will be deleted. The account sponsor must renew the expiration date at least once every 365 days. Email messages will bounce back to sender as undeliverable once the account is disabled.|
|Emeritus Odin Account||Emeritus as officially denoted in Banner||Does not expire for lifetime of the account holder, unless officially requested otherwise|
|Service Odin Account||A non-person/role account typically used for departmental email, automated processes, etc.||The account will be disabled within 24 hrs of the expiration date; 180 days following the expiration date the non-Banner account data will be deleted. The account sponsor must renew the expiration date at least once per year. Email messages will bounce back to sender as undeliverable once the account is disabled.|
|Guest Wi-Fi||Guest account for Wi-Fi access||Maximum account lifetime is 1 week|
This policy addresses only the creation and retention of accounts by the Office of Information Technology. Individual employees and departments are responsible for retaining electronic records as required by the applicable records retention requirement and in accordance with the PSU Information Security Policy.
To set up your Odin account, follow the appropriate link below:
- Computer Accounts - Set up an Odin account
- Non-Standard Odin Accounts - Set up a non-standard Odin account
Contact the Helpdesk with any additional questions or concerns.