Mailing lists allow a group of people to communicate using a single email address. When you send an email to the list address, everybody subscribed to the list receives your email. The email is also archived on a web page for future reference.
Google Groups are another way for groups to communicate using a single email address. Google Groups are automatically integrated into PSU Gmail (meaning that the group will appear if you begin typing its name, just as other PSU contacts will) and are easy to manage from within Google Apps. OIT recommends the use of Google Groups over the traditional mailing lists detailed here.
Using Mailing Lists
Create a Mailing List
Fill out a Mailing List Request Form to create a PSU mailing list. The creation of new mailing lists are limited to Portland State University-related functions, including classes, departments, and organizations.
Mailing List Management
- Email your mailing list by sending an email to [your-list-name]@lists.pdx.edu (replacing [your-list-name] with your list's name).
- View archives of your mailing list and manage your list’s configuration using the web-based mailing list manager. If your list is not publicly listed, you can also reach the list manager by going to https://www.lists.pdx.edu/lists/admin/[your-list-name] (replacing [your-list-name] with your list's name).
Submitting Commands to a Mailing List
- Send commands in an email to [your-list-name]-email@example.com from the address designated as the administrator in the list’s settings (replacing [your-list-name] with your list's name). For example, if your mailing list is named “mailinglist”, you would send email commands to firstname.lastname@example.org.
- Enter mailing list commands in the subject line or the body of your email. A list of commands and their corresponding effects are listed below.
Common Mailing List Commands
Square brackets [ ] indicate optional arguments. Pointed brackets < > indicate required arguments. Do not include these brackets when emailing the command.
- help: Display a help message including some listserv commands and how to use them.
- info: Display information about the mailing list.
- password [<oldpassword> <newpassword>]: With no arguments, sends you your current password. With <oldpassword> and <newpassword> arguments, changes your password.
- set: Set or view your membership options. Use “set help” (without quotes) to see a list of options you can change. Use “set show” (without quotes) to see your current settings.
- subscribe [password] [address=<address>]: Subscribe to the mailing list. This command can be sent by people who are not moderators or admins, but depending on the listserv settings, moderator/admin approval may be required before they are subscribed. If a password is not specified, one will be randomly generated and sent to the subscriber. The [address=<address>] argument can be used to subscribe an email address other than the one this command is sent from.
- unsubscribe [password] [address=<address>]: Unsubscribe from the mailing list. This command can be sent by people who are not moderators or admins. If the password is omitted, a confirmation email will be sent to the subscriber. The [address=<address>] argument can be used to unsubscribe an email address other than the one this command is sent from.
- who <password>: Display a list of all subscribers to the mailing list. The admin/moderator password must be included.
You can find more mailing list support at Mailman Documentation.
Contact the Helpdesk for additional assistance.