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Converting Files to PDF

Files submitted to the IDSC for printing must be in PDF format. The IDSC does not accept other file formats. Below is a step-by-step guide for some of the most frequently used programs in our lab: Microsoft Office 2010/2007, Adobe Photoshop, Adobe Illustrator, and Adobe InDesign.

Additionally, Adobe offers up to 5 free document conversions through their Acrobat site. Mac users running OSX have native PDF support under the Print menu in any program.

Converting Office 2010/2007 to PDF

To convert files to PDF format using Microsoft Office 2007, do the following:


On Menu bar, select Acrobat > Create PDF > Save document. You may be prompted to save twice, first as a DOC file, then as a PDF file.


On the Menu bar, select File > Print > Save as PDF.

Converting Adobe Products to PDF

When exporting to PDF, be sure to review the PDF settings. If you are unsatisfied with the image quality, try changing the "Export Adobe PDF" compression options to "Do Not Downsample" and de-select the "Compress Text & Line Art" check box. If you experience issues when creating a PDF, be sure to use an official Adobe PDF product to generate the PDF, as many third-party non-Adobe products have the possibility of creating artifacts and unexpected issues when exporting to PDF.


  1. On the Menu bar, select File > Save as.
  2. Choose PDF as your format.
  3. Save document.

Adobe InDesign

  1. On the Menu bar, select File > Export.
  2. Save the type as a PDF.

Further Resources

Contact the Helpdesk for additional assistance.