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Frequently Asked Questions | Training Sessions

 

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  1. What are Oregon Registry Training Sessions?
  2. Are college courses included in the Oregon Registry Trainer Program?
  3. What types of training can be approved by the Oregon Registry Trainer Program?
  4. What are standardized training sessions?
  5. What are independent training sessions?
  6. Who offers Oregon Registry Training Sessions?
  7. What are “Sets”?
  8. Why would I want to attend a training session offered by a certified Oregon Registry Trainer?
  9. What are the benefits of taking training that has been approved?
  10. How do I find a list of certified trainers?
  11. Do training sessions have to be approved by the Oregon Registry Trainer Program to be accepted for the Oregon Registry and Oregon Child Care Division licensing?
  12. Who can designate Sets on their certificates?
  13. Who may offer Set One sessions?
  14. Who may offer Set Two and Set Three sessions?
  15. Do Set One sessions have to be approved before offering?
  16. Do Set Two and Set Three sessions have to be approved before offering?
  17. How does one find a list of independent sessions that have been approved?
  18. What are “Core Knowledge Categories”?
  19. Who can designate core knowledge categories on their certificates?
  20. How many core knowledge categories can be included in one training session?
  21. What are the core knowledge category standards for Oregon Registry Training Sessions?
  22. How do I write my objectives for my training session?
  23. Must I include objectives to cover all the standards listed within the core knowledge category Set?
  24. How do I indicate the child age group focus of my training sessions?
  25. May I offer training in languages other than English?
  26. Must all training sessions offered by certified trainers and Sponsoring Organizations include opportunities for participant reflections and planning for professional action?
  27. Must all training participants have an opportunity to do an anonymous evaluation?
  28. I’m a certified Community or Master Trainer.  Where can I find ideas for my training sessions?
  29. How do I get my independent training sessions approved?
  30. Where can I find the session proposal form?
  31. The proposal form is a pdf. Do I have to print it and write my information on the form by hand?
  32. Do I have to include my participant evaluation form?
  33. How do I write “objectives-based evaluation items”?
  34. What must I do to get my distance learning training approved?
  35. What training counts as “adult education or adult development” for trainers and adult educators?
  36. What if I want to develop a session that would be appropriate for trainers and other adult educators?
  37. Who approves Oregon Registry Training Sessions?
  38. How can I become a member of the Review Team?
  39. How long does the approval process take?
  40. How will I learn the results of the review?
  41. I have an approved session that I want to change. Do I have to send in another proposal?
  42. I know of a good packaged training curriculum that is already developed. How does one get a training curriculum standardized?
  43. What if I have more questions about Oregon Registry Training Sessions?

What are Oregon Registry Training Sessions?

Oregon Registry Training Sessions are community-based trainings that have been reviewed and approved by an Oregon Registry Trainer Program Review Team to assure that they meet the standards in the Core Body of Knowledge and that they offer high quality learning experiences for professional development connected to the Oregon Registry Steps.

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Are college courses included in the Oregon Registry Trainer Program?

No. Community college and other college-credit courses are approved through their own college or university systems and processes. Thus, they do not need to be part of the Oregon Registry Trainer Program in order to be used in Oregon Registry applications and for Child Care Division licensing renewal.

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What types of training can be approved by the Oregon Registry Trainer Program?

Community-based training (not for college credit) which yields clock hours in any of the core knowledge categories can be approved as Oregon Registry Training Sessions. This includes Standardized training as well as independently developed Set One, Set Two, and Set Three sessions developed by certified trainers or registered Sponsoring Organizations. These training opportunities may be offered in face-to-face classroom formats or distance learning formats.

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What are standardized training sessions?

Standardized training is packaged curricula developed by Oregon Center for Career Development (OCCD), statewide partners, independent trainers or experts in order to meet statewide training needs. Standardized training is approved by the Oregon Registry Trainer Program and is offered by multiple certified trainers across the state.

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What are independent training sessions?

Independent training sessions are those developed by individual trainers or training organizations to meet targeted needs of participants within the childhood care and education profession. Independent sessions include Oregon Registry Trainer Program approved Set One, Set Two and Set Three sessions. Set Two and Three sessions may be offered only by certified Master Trainers or registered Sponsoring Organizations. 

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What are “Sets”?

The Core Body of Knowledge for Oregon’s Childhood Care & Education Professionals outlines three levels or “Sets” of knowledge for each of ten core knowledge categories. Set One is introductory level training that forms the foundation of knowledge. Set Two training is based upon the prior knowledge and provides intermediate level of training. Set Three is the highest level of knowledge and is offered to professionals who have had extensive training and education in the topic of the training session. The Core Body of Knowledge is available on OCCD’s website at: http://www.centerline.pdx.edu/general/frameworks.php.

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Who offers Oregon Registry Training Sessions?

Only certified Oregon Registry Trainers and registered Sponsoring Organizations.

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Why would I want to attend a training session offered by a certified Oregon Registry Trainer?

Certified trainers are qualified by their training, education, and experience. They are well informed about the professional development system in Oregon and use sound adult education principles to plan and deliver their training sessions.

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What are the benefits of taking training that has been approved?

The training is offered by certified trainers, who have met certain qualifications, or by registered Sponsoring Organizations, who are active partners in Oregon’s professional development system. Participants can be assured that the set designation of the training, the assigned core knowledge categories, and standards for sound adult education practices are being met. Training that has been approved by the Oregon Registry Trainer Program is considered to be “good to go” for the Oregon Registry and for Child Care Division training requirements for licensing.

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How do I find a list of certified trainers?

OCCD maintains lists of certified trainers by curriculum and trainer type:

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Do training sessions have to be approved by the Oregon Registry Trainer Program to be accepted for the Oregon Registry and Oregon Child Care Division licensing?

Training offered by out-of-system trainers and training organizations can be accepted for Oregon Registry steps and Child Care Division licensing requirements. All accepted training must meet the requirements as outlined in the Training & Education Criteria as posted on the OCCD website.

Set One training sessions, offered by certified trainers and registered Sponsoring Organization do not have to be approved but may be approved if the trainer or Sponsoring Organization wishes a review. Set Two and Set Three training offered by certified Master Trainers and registered Sponsoring Organizations must be approved by an Oregon Registry Trainer Program Review Team.

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Who can designate Sets on their certificates?

Only certified Oregon Registry Trainers and registered Sponsoring Organizations are qualified to designate Sets.

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Who may offer Set One sessions?

Only certified Community Trainers and Master Trainers and registered Sponsoring Organizations may offer Set One sessions.

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Who may offer Set Two and Set Three sessions?

Only certified Master Trainers and registered Sponsoring Organizations whose trainer has at least a bachelor’s degree in the subject of the training may offer Set Two and Set Three sessions that have been approved by an Oregon Registry Review Team.

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Do Set One sessions have to be approved before offering?

Certified trainers and registered Sponsoring Organizations may request approval of Set One sessions by an Oregon Registry Trainer Program Review Team if they wish. However, Set One sessions do not have to be approved.

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Do Set Two and Set Three sessions have to be approved before offering?

Yes. Certified Master Trainers and registered Sponsoring Organizations must have approval of Set Two and Set Three sessions before offering them. The sessions must be approved by an Oregon Registry Trainer Program Review Team.

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How does one find a list of independent sessions that have been approved?

OCCD maintains a list of independent sessions at its website: Current certified sessions.

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What are “Core Knowledge Categories”?

Oregon has outlined 10 core knowledge categories in the Core Body of Knowledge. Each core knowledge category includes a definition, key concepts, three sets of knowledge standards, and sample topics. The Core Body of Knowledge can be accessed at OCCD’s website: http://www.centerline.pdx.edu/general/frameworks.php.

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Who can designate core knowledge categories on their certificates?

Any trainer or training organization may designate core knowledge categories. When core knowledge categories are specified by certified trainers or registered Sponsoring Organizations, they considered to be correct and “good to go.” When they are designated by all other trainers and training organizations, the accuracy will be subject to review for verification.

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How many core knowledge categories can be included in one training session?

It depends upon the length of the training session. A session that is one to three hours in length can have only one core knowledge category. A session that is three to six hours in length can have up to two. A session that is six to ten hours in length may have up to three core knowledge categories. And when a session or curriculum is 10 or more hours in length, any number of core knowledge categories can be designated.

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What are the core knowledge category standards for Oregon Registry Training Sessions?

The standards are listed by Set for each core knowledge category in the Core Body of Knowledge (www.centerline.pdx.edu). The standards outline what professionals in our field need to know in order to provide high quality services for children, families, and other professionals. The standards reflect knowledge that will lead to best practices. Trainers match the objectives and content of their training sessions to the appropriate standard(s).

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How do I write my objectives for my training session?

Begin with the Core Body of Knowledge. Find your most likely core knowledge categories and examine the standards. Determine the set of standards you will use. Develop your objectives by asking yourself what participants will be doing in your training session. Those will be your objectives. Match language in your objectives to the language in your selected standard(s).

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Must I include objectives to cover all the standards listed within the core knowledge category Set?

No. You may select one or more standards for your session. Be sure to include at least one objective per standards selected.

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How do I indicate the child age group focus of my training sessions?

For sessions that are about children, it is helpful to your participants to indicate the specific age group(s) that are the focus of training. The age group possibilities are: Infants & Toddlers (Birth to age 3); Preschool Children (3 to 5 years); and School-Age Children (5 to 12 years). You may indicate one, two, or all three age groups in your advertising and on your certificates.

If your sessions do not include information about children, such as professional development, how to train adults, program management, partnering with community agencies, legal or regulatory requirements, etc., you would indicate “No age-specific content” in your advertising and on your certificates.

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May I offer training in languages other than English?

Yes. Oregon has professionals whose first languages may not be English, and they could benefit by receiving training in their first language. If you provide training in another language, you must include an English translation of your title on your training certificate.

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Must all training sessions offered by certified trainers and Sponsoring Organizations include opportunities for participant reflections and planning for professional action?

Yes. Reflections and activities that help one plan professional action are best practices to support adult learners. When adults have opportunities to reflect on their own knowledge and experiences and make connections with the content of the training, they are more likely to understand and deepen their knowledge. And when adult learners have opportunities to make plans about how they will transfer the knowledge gained in the training session to their work places, they are more likely to apply their learning to their practice.

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Must all training participants have an opportunity to do an anonymous evaluation?

Yes. Oregon Registry Trainers and registered Sponsoring Organizations are required to give their participants an opportunity to do an anonymous evaluation. Trainers and training organizations seek and appreciate the feedback that the participants can give following a training session. 

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I’m a certified Community or Master Trainer.  Where can I find ideas for my training sessions?

The Core Body of Knowledge (www.centerline.pdx.edu) includes a list of sample topics for each core knowledge category. Trainers may use these to gain ideas for training sessions they would like to develop and offer.

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How do I get my independent training sessions approved?

You must be a certified Community or Master Trainer or a registered Sponsoring Organization. You will complete a training session proposal form and will submit your proposal by mail, by FAX, or by email to the Oregon Registry Trainer Program.

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Where can I find the session proposal form?

The proposal form is available on our website: http://www.centerline.pdx.edu/trainer/index.php.

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The proposal form is a pdf. Do I have to print it and write my information on the form by hand?

You may download and print it and hand write your proposal, or you may type directly into it on-line. However, if you type into it, you MUST save it to your own computer before closing the document.  Remember to save a copy of your proposal, whether typed or handwritten, before submitting it to OCCD for review.

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Do I have to include my participant evaluation form?

Yes. The form must be included with your proposal.

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How do I write “objectives-based evaluation items”?

It’s easy, really. Take your instructional objectives for your session. They will most likely be written in “future tense” (“The participants will…). Change “the participants” to “I”, and change the verb from future to past tense. So, for example, the objective, “The participants will describe three steps…” becomes, “I described three steps…” in the evaluation item.

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What must I do to get my distance learning training approved?

The training session proposal form includes some specific information for distance learning offerings that must be provided. The approval process is the same for all independent training sessions, whether face-to-face, distance, or hybrid formats. Certified trainers and registered Sponsoring Organizations submit the proposal form to the Oregon Registry Trainer Program.

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What training counts as “adult education or adult development” for trainers and adult educators?

Training that includes information about theories of adult development or education parent education, developing training sessions, and/or training presentation techniques and materials may be approved for adult education or adult development. It typically falls under the core knowledge categories of Personal, Professional & Leadership Development or Human Growth and Development.

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What if I want to develop a session that would be appropriate for trainers and other adult educators?

The session proposal form includes a page to complete if your session will include content relevant to adult educators or trainers.

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Who approves Oregon Registry Training Sessions?

OCCD convenes a monthly meeting of the Oregon Registry Trainer Program Review Team. The team of volunteers is composed of active Master Trainers who are well-versed in the standards for Oregon Registry Training Sessions and experienced trainers. Team members are paired to review each session and to make a recommendation to “approve”, “table”, or “disapprove”. Sessions are rarely “disapproved”. The goal of the review is to assist trainers in developing high quality training experiences for professionals in the field.

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How can I become a member of the Review Team?

Type an email to occdtrainer@pdx.edu. Review Teams meet monthly in the Portland area. One must be a Master Trainer to serve on the Review Team.

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How long does the approval process take?

Review Teams meet once a month. Depending upon the date of receipt of the proposal, it could take as long as a month between submission of the proposal and notice of approval. It will take longer if the Review Team “tables” the proposal. It is helpful to plan ahead and submit your training session proposals one or two months before you will be offering the training.

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How will I learn the results of the review?

When sessions are approved, OCCD sends a letter to the trainer.  Beginning on that date, sessions may be offered at the set, length, core knowledge category and by trainers for which they were approved. If sessions are tabled, OCCD contacts the trainer by email to inform her/him of the need for additional information or revision. The revisions are then taken to the next Review Team meeting for another review.

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I have an approved session that I want to change. Do I have to send in another proposal?

It depends upon the changes you are making. If you are changing the title, description, length, set, age category of focus, core knowledge category, standards, objectives, and/or distance learning criteria, then YES, you should submit a proposal with the revision. If you are changing the title, let us know which session this one is replacing.

But if you are making changes only to the reflection activities, the professional action activities, the agenda, and/or resources, then you do not have to send in a proposal or inform us of the changes.

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I know of a good packaged training curriculum that is already developed. How does one get a training curriculum standardized?

Certified trainers and registered Sponsoring Organizations may propose standardizing a curriculum. You will begin by contacting occdtrainer@pdx.edu to discuss the process. The curriculum will be examined along with your plan for regular updates, trainer support and sustainability. The curriculum will be reviewed and approved by an Oregon Registry Review Team.  You will work with OCCD to develop an approved training of trainers session and recruit qualified multiple trainers. OCCD will receive and approve trainer applications. You or your organization will then arrange for a training of trainers for those who have been approved. Following satisfactory completion of the training of trainers, the trainers will then be certified to offer the standardized curriculum and will be listed on OCCD’s website.

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What if I have more questions about Oregon Registry Training Sessions?

Send an email to occdtrainer@pdx.edu, or call toll free at 1-877-725-5430. We are happy to help.

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