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Frequently Asked Questions | Director Credential

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  1. What is a credential?
  2. Who can apply for the Director Credential?
  3. Why get a Director Credential?
  4. What is the cost?
  5. Is there scholarship money available for the Director Credential Application fee?
  6. What are the eligibility requirements for the Director Credential?
  7. What do I need to submit with my Director Credential application?
  8. What is the credential review process?
  9. Is the Oregon Registry Director Credential good for life or does it need to be renewed at some point?
  10. How can I get Director Credential Application materials?
  11. How can I get help with my Director Credential portfolio?
  12. Do I have to fill out the Enrollment Form if I already turned one in to OCCD?
  13. Do I need to be enrolled in the Oregon Registry?
  14. Can I use my program management training for my Oregon Registry Step?
  15. Who offers the program management training and coursework?
  16. How do I know if my certificates are appropriate documentation for the Director Credential?
  17. How do I know if transcripts contain appropriate documentation for the Director Credential?
  18. Additional Questions?

Q: What is a credential?

A credential is a “document certifying that an individual has met a defined set of requirements set forth by the grantor of the credential, usually related to skills and knowledge and may include demonstrations of competence.” (NCCIC)

The purpose of the state-approved Oregon Registry Credentials is to recognize a professional’s knowledge, skills and achievements in order to improve the quality of services and thereby increase positive outcomes for children and families.

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Q: Who can apply for the Director Credential?

This credential is appropriate for experienced directors, administrators or lead staff in certified or legally exempt childhood care and education programs for children from birth to age 12 or providers in certified family child care homes who have responsibility for supervising staff. The term “Director” represents a variety of professional role titles including: program director, supervisor, manager, site supervisor/manager, owner/director, executive director, administrator and education coordinator.

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Q: Why get a Director Credential?

  • Validation as a program administrator
  • Achievement of earning a credential in the childhood care and education field
  • Increased quality for your program
  • Meets criteria as a state credential for the Alternative Pathways to Achieve Educational Qualifications of a Program Administrator in a NAEYC accredited program
  • Documented on the Quality Indicators Report
  • Can get a Step on the Oregon Registry without additional cost
  • Job security – establishes one as a professional in the field

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Q: What is the cost?

The Oregon Registry Director Credential application fee is $225.

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Q: Is there scholarship money available for the Director Credential Application fee?

If you are currently caring for children, you may be eligible for a scholarship through the Oregon Statewide Scholarship Program. Scholarships are available for professional training and education leading to credentialing, as well as Oregon Registry Director Credential application fees. For information contact OCCD toll-free at 1-877-725-8535, or email us at: centerline@pdx.edu. The scholarship application is available online at www.centerline.pdx.edu/scholarship.

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Q: What are the eligibility requirements for the Director Credential?

  • Must be 21 years of age
  • Have training and education sufficient to receive an Oregon Registry Step 9 or higher
  • Have a minimum of 60 clock hours of training in program management including training in all five program management content areas: Organizational Management, Financial Management, Human Resources, Facility Management, and Communications.
  • Have, within the last five years, a minimum of 30 clock hours of training in program management
  • Have a minimum of 3 years of administrative experience
  • Have a minimum of 100 hours of paid or supervised teaching experience
  • Have completed the Director Credential Portfolio

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Q: What do I need to submit with my Director Credential application?

Candidates keep the original portfolio and send one copy to the Oregon Center for Career Development (OCCD) at:

Portland State University – OCCD
Attn: Director Credential Application
PO Box 751
Portland OR 97207-0751

The portfolio must contain the following elements (in this order):

  • Introduction including Enrollment Form, cover letter, and resume
  • Documentation of education and training for the Oregon Registry Step and program management training
  • Documentation of program management and teaching experience
  • Documentation of program assessment and program improvement plan
  • Documentation of professional membership and professional contribution
  • Program management content area essays (five essays)
  • References (two references)
  • Commitment to NAEYC Code of Ethical Conduct and Supplement for Early Childhood Program Administrators

Enclose $225.00 (Payable by check or money order to "Portland State University") or include a Request for Payment Voucher/Reimbursement Form if already approved in the Oregon Statewide Scholarship Program. This form is available online at www.centerline.pdx.edu/scholarship.

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Q: What is the credential review process?

  • Portfolios are received at Oregon Center for Career Development (OCCD) and screened for completeness. Incomplete portfolios will be returned to candidate with a letter indicating what is missing from the portfolio.
  • Candidates are notified of completeness within 30 days of the application date.
  • The application date is the date the portfolio is received at OCCD.
  • Portfolios are reviewed by the Director Credential Review Team.
  • The Director Credential Review Team meets once a calendar quarter. A portfolio is reviewed in the quarter following the application date.
Portfolio Received at OCCD by: Portfolio Reviewed by:
Dec 31st Mar 31st
Mar 31st Jun 30th
Jun 30th Sept 30th
Sept 30th Dec 31st
  • The Director Credential Review Team makes the decision to award, table or deny the credential.
  • Candidates are notified of the decision by mail by the end of the calendar quarter in which the portfolio is reviewed.
  • Oregon Center for Career Development issues the Oregon Registry Director Credential to successful candidates.

Q: Is the Director Credential good for life or does it need to be renewed at some point?

The Director Credential is valid for five years from the date of award of the initial credential. Participants will be notified by mail before their credential expiration date. Participants may renew the credential by completing additional training and experience. The specific renewal requirements will be defined at a future date.

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Q: How can I get Director Credential Application materials?

Application materials are available on our Forms and Resources page. You can also contact OCCD and request that forms be mailed to you.

The following Director Credential documents can be downloaded from the OCCD website:

  • Director Credential Overview (including credential requirements, application process, review process, and renewal process)
  • Portfolio Instructions
  • Portfolio Forms
  • Supporting Materials for the Director Credential (including Oregon Registry Step: Training and Education Criteria, Oregon Registry Steps Document, Core Knowledge Category Definitions, NAEYC Code of Ethical Conduct Supplement for Early Childhood Program Administrators)

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Q: How can I get help with my Director Credential portfolio?

Contact Ingrid Anderson, Oregon Registry Coordinator, or Patsy Kohout Credentialing & Certification Specialist, toll free at 1-877-725-8535 or email at occdcredential@pdx.edu

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Q: Do I have to fill out the Enrollment Form if I already turned one in to OCCD?

You will need to complete items #1-6. This contact information links the portfolio to you. You also need to complete the signature and date section on the back of the Enrollment Form.

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Q: Do I need to be enrolled in the Oregon Registry?

No, but you must meet the requirements for the Oregon Registry Step 9 required for the Director Credential. You will be enrolled in the Oregon Registry when you submit your credential portfolio. If you don’t already have the required step for the credential, you will need to submit copies of training certificates and transcripts to verify you meet the step requirements. Some people find it easier to apply for the step separately before applying for the credential.

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Q:Can I use my program management training for my Oregon Registry Step?

Yes, the training and education required for the Director Credential can also be used to meet the Oregon Registry Step requirement. The same training can count for both programs.

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Q: Who offers the program management training and coursework?

The Director Credential requires 60 clock hours in program management training. This training can be met by college coursework or community based training. College courses in child care program management as well as business management are offered by Oregon’s community colleges and universities. Many organizations provide community based training; Child Care Resource and Referral, Oregon Association for the Education of Young Children, Oregon Association of Child Care Directors, Provider Resource Organization and others. Check the Oregon Child Care Training Calendar at www.oregonchildcaretraining.org for community based trainings in your area.

Note that program management trainings must include some training in each of the five content areas: Organizational Management, Financial Management, Human Resources, Facility Management, and Communication.

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Q: How do I know if my certificates are appropriate documentation for the Director Credential?

Please see the Oregon Registry: Training and Education Criteria for the requirements for training and education accepted by the Oregon Registry. Community based certificates must include the applicant’s name, title of training, date of training, hours of training, trainer name and/or signature. If the core knowledge category is not listed on the certificate, the title sometimes indicates a link to a core knowledge category. If the title doesn’t clearly imply a core knowledge category, then a description of the workshop will be required.

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Q: How do I know if transcripts contain appropriate documentation for the Director Credential?

College transcripts must include applicant’s name and the name of a regionally accredited educational institution. You can search the US Department of Education database for accreditation status using the website: ope.ed.gov/accreditation/search.aspx. If a degree is required for the Step, transcripts must include a degree awarded, date and major.

Each college course must include the title, month and year, number of credits completed and awarded. If the title of the course doesn’t clearly imply a core knowledge category, then a description of the course will be required.

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Additional Questions?

Call toll-free at 1-877-725-8535, or email us at: occdcredential@pdx.edu, if you have questions.

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