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University Closure Policy

 

This policy covers Interruptions of University Operations due to Hazardous conditions, Inclement Weather or Other Declared Emergency Situations Causing Work Curtailment and the appropriate use of paid and unpaid leave in these various situations. Please be aware that there are specific provisions for closures for Prevention or Containment of Disease. The use of leave is governed by statute, federal and state wage and hour law, PSU policies, and Collective Bargaining Agreements.

Possible types of paid leave that may be used vary by closure situation and depend on the policies and contract language that apply to various groups of employees. Please note that not all leave types apply to all employee categories. For Inclement Weather and Hazardous condition closures sick leave may only be used for pre-approved medical appointments and other preauthorized conditions or absences scheduled prior to the closure. For all closures, vacation, personal time, exchange time, comp time accruals and leave without pay are made available for use.

For questions about this chart and/or to discuss specific situations on a case-by-case basis, please call the Human Resources department and contact Shana Sechrist at 503.725.8310, Pam Hutchins at 503.725.5990.

Inclement Weather | University or Unit Closure for the Prevention or Containment of Disease

Employment Category

Unclassified Employees Overtime Exempt Includes unclassified, unrepresented and excluded employees who complete roster sheets such as faculty, senior administrators, managers, department chairs, supervisors, and certain professional and administrative staff.
Unclassified Employees Overtime Eligible Unclassified employees who complete monthly time sheets. This group includes some Academic Professionals, Research Assistants, and FADM staff.
Classified Employees SEIU-represented employees who may be Overtime Eligible or Overtime Exempt. Employees in the Classified Exempt group include RN's, Accountant 2, Facilities Engineer, Architectural Consultant

 

Section 1:  Closures Due to Inclement Weather and Hazardous Conditions

Inclement Weather Procedure

Table 1:  Full day closure following a timely announcement

Employee

Employment Category

Action Taken  Unclassified Employees Overtime Exempt Unclassified Employees Overtime Eligible Classified Employees (Refer to Article 63)
Employee does not report to work. 12 month employees (except those on H-1B Visas) are required to use vacation leave. 9 month employees record no leave use as per wage and hour law. Required to use vacation, comp time or LWOP for all hours of missed work. Required to use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work.
Employee worked at home.

A "Telecommuting Agreement" must be on file with the Office of Human Resources prior to working off-site, unless the supervisor has provided express permission in the case of the school closure.

No recording of leave required as per wage and hour law. Record time worked as "regular" hours with the concurrence of their supervisor and for the remainder of their shift the employee must use vacation, comp time or LWOP for all hours of missed work. Record time worked as "regular" hours with supervisor approval. Use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work.

Employee comes to work and leaves without working.

*Does not apply to "Scheduled Closures"

No recording of leave required as per wage and hour law. Required to use vacation, comp time or LWOP for entire shift for all hours of missed work. Required to use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work. There is no pay for reporting to work.

Essential Service Personnel (Employees required to report to campus for work during the closure).

*Does not apply to "Scheduled Closures"

No recording of leave required as per wage and hour law. Record time worked as "regular" hours. If shift not complete employee must use vacation, comp time or LWOP for balance of regular work shift. Employee should record time worked as "overtime" hours. If shift not completed, the employee must use vacation, comp time, exchange time, personal leave or LWOP for the balance of the regular work shift.

Employee comes to work after closure is announced and works for a period of time.

*Does not apply to "Scheduled Closures"

No recording of leave required as per wage and hour law. Record time worked as "regular" hours and for the remainder of their shift the employee must use vacation, comp time or LWOP. Employee should record time worked as "regular" hours and for the remainder of their shift and use vacation, comp time, exchange time, personal leave or LWOP.
Employee is on previously authorized sick leave or vacation. Use previously authorized leave for entire shift. Use previously authorized leave for entire shift. Use previously authorized leave for entire shift.

*Notification on University website & voicemail and to broadcast media by approx. 6:00 am

Table 2:  Full day closure announced after the beginning of

scheduled work shift start time

Employee

Employment Category

Action Taken

Unclassified Employees Overtime Exempt Unclassified Employees Overtime Eligible Classified Employees (Refer to Article 63)
Employee reported to work and began working as scheduled before closure was announced.
If closure occurs after the employee reports to work, the employee is paid for the remainder of their scheduled work day; use of leave is not required. If closure occurs after the employee reports to work, the employee is paid for the remainder of their scheduled work day; use of leave is not required. If closure occurs after the employee reports to work, the employee is paid for the remainder of their scheduled work day; use of leave is not required.
Employee worked at home. No recording of leave required as per wage and hour law.
Record time worked as "regular" hours with the concurrence of their supervisor and for the remainder of their shift use vacation, comp time, exchange time, personal leave or LWOP. Record time worked as "regular" hours with supervisor approval and for the remainder of their shift use vacation, comp time, exchange time, personal leave or LWOP.
Employee comes to work and leaves without working.
No recording of leave required as per wage and hour law. Required to use vacation, comp time or LWOP for all hours of missed work. Required to use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work. There is no pay for reporting to work.

Essential Service Personnel (Employees required to report to campus for work during the closure).

No recording of leave required as per wage and hour law. Record time worked as "regular" hours. If shift not completed the employee should use vacation, comp time or LWOP for balance of regular work shift. Required to remain working beyond the closure time as "essential services". Time worked after the official closure will be paid at the overtime rate of time-and-one-half per SEIU Bargaining Agreement Article 63, Section 3 and use vacation, comp time, exchange time, personal leave or LWOP for the balance of regular shift completed.

Employee comes to work after closure is announced and works for a period of time.

No recording of leave required as per wage and hour law. Record time worked as "regular" hours and for the remainder of their shift the employee must use vacation, comp time or LWOP. Record time worked as "regular" hours and for the remainder of their shift use vacation, comp time, exchange time, personal leave or LWOP.
Employee is on previously authorized sick leave or vacation. Use previously authorized leave for entire shift. Use previously authorized leave for entire shift. Use previously authorized leave for entire shift.

Table 3:  Delayed opening followed by full day closure**

Employee

Employment Category

Action Taken

Unclassified Employees Overtime Exempt Unclassified Employees Overtime Eligible Classified Employees (Refer to Article 63)
Employee comes to work and leaves without working.
12 month employees required to use vacation leave. 9 month employees record no leave use required as per wage and hour law. Required to use vacation, comp time or LWOP for entire shift for all hours of missed work. Required to use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work. There is no pay for reporting to work.

Essential Service Personnel (Employees required to report to campus for work during the closure).

No recording of leave required as per wage and hour law. Record time worked as "regular" hours. If shift not completed the employee should use vacation, comp time or LWOP for balance of work shift. Record time worked as "overtime" hours and for the remainder of their shift use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work.

Employee arrives at work after closure is announced and works for a period of time.

No recording of leave required as per wage and hour law. Record time worked as "regular" hours and for the remainder of their shift the employee should use vacation, comp time or LWOP for all hours of missed work. Record time worked as "regular" hours and for the remainder of the shift use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work.
Employee is on previously authorized sick leave or vacation. Use previously authorized leave for entire shift. Use previously authorized leave for entire shift. Use previously authorized leave for entire shift.

*Announcement on University website & voicemail and to broadcast media occurred after approx. 6:00 am; employee not aware of delay and/or closure until arriving at work.

Section 2:  Closures for Prevention or Containment of Disease

Table 1:  University or Unit Closure for the Prevention or Containment of Disease

Employee

Employment Category

Action Taken
Unclassified Employees Overtime Exempt Unclassified Employees Overtime Eligible Classified Employees (Refer to Article 63)
Employee does not report to work.
12 month employees (except those on H-1B Visas) are required to use vacation leave. 9 month employees record no leave use as per wage and hour law. Required to use vacation, comp time or LWOP for all hours of missed work. Required to use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work.
Employee worked at home.

A "Telecommuting Agreement" must be on file with the Office of Human Resources prior to working off-site, unless the supervisor has provided express permission in the case of the school closure.

No recording of leave required as per wage and hour law. Record time worked as "regular" hours with the concurrence of their supervisor and for the remainder of their shift the employee must use vacation, comp time or LWOP for all hours of missed work. Record time worked as "regular" hours with supervisor approval. Use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work.
Employee comes to work and leaves without working. No recording of leave required as per wage and hour law. Required to use vacation, comp time or LWOP for entire shift for all hours of missed work. Required to use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work. There is no pay for reporting to work.
Essential Service Personnel (Employees required to report to campus for work during the closure). No recording of leave required as per wage and hour law. Record time worked as "regular" hours. If shift not complete employee must use vacation, comp time or LWOP for balance of regular work shift. Employee should record time worked as "overtime" hours. If shift not completed, the employee must use vacation, comp time, exchange time, personal leave or LWOP for the balance of the regular work shift.
Employee comes to work after closure is announced and works for a period of time.
No recording of leave required as per wage and hour law. Record time worked as "regular" hours and for the remainder of their shift the employee must use vacation, comp time or LWOP. Employee should record time worked as "regular" hours and for the remainder of their shift and use vacation, comp time, exchange time, personal leave or LWOP.
Employee is on previously authorized sick leave or vacation. Use previously authorized leave for entire shift. Use previously authorized leave for entire shift. Use previously authorized leave for entire shift.

Table 2:  Absence from Work Involving Illness of Self or Family

Member for the Prevention or Containment of Disease as Guided

by Local Health Agencies.

Employee

Employment Category

Action Taken
Unclassified Employees Overtime Exempt Unclassified Employees Overtime Eligible Classified Employees (Refer to Article 63)
Employee does not report to work. Required to use sick leave or vacation. Required to use sick leave, vacation, comp time or LWOP for all hours of missed work. Required to use sick leave, vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work.
Employee worked at home.

A "Temporary Telework Agreement" must be on file with the Office of Human Resources prior to working off-site, unless the supervisor has provided express permission in the case of the school closure.

No recording of leave required as per wage and hour law.
Record time worked as "regular" hours with the concurrence of their supervisor and for the remainder of their shift the employee must use sick leave, vacation, comp time or LWOP for all hours of missed work. Record time worked as "regular" hours with supervisor approval. Use sick leave, vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work.
Employee comes to work and leaves without working. No recording of leave required as per wage and hour law. Required to use sick leave, vacation, comp time or LWOP for entire shift for all hours of missed work. Required to use sick leave, vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work. There is no pay for reporting to work.
Essential Service Personnel (Employees required to report to campus for work during the closure). No recording of leave required as per wage and hour law. Record time worked as "regular" hours. If shift not complete employee must use sick leave, vacation, comp time or LWOP for balance of regular work shift. Employee should record time worked as "overtime" hours. If shift not completed, the employee must use sick leave, vacation, comp time, exchange time, personal leave or LWOP for the balance of the regular work shift.
Employee comes to work after closure is announced and works for a period of time. No recording of leave required as per wage and hour law. Record time worked as "regular" hours and for the remainder of their shift the employee must use sick leave, vacation, comp time or LWOP. Employee should record time worked as "regular" hours and for the remainder of their shift and use sick leave, vacation, comp time, exchange time, personal leave or LWOP.
Employee is on previously authorized sick leave or vacation. Use previously authorized leave for entire shift. Use previously authorized leave for entire shift. Use previously authorized leave for entire shift.

Table 3:  Absence from work to care for a family member whose

daycare or school has been closed for the prevention

or containment of disease.

Employee

Employment Category

Action Taken
Unclassified Employees Overtime Exempt Unclassified Employees Overtime Eligible Classified Employees (Refer to Article 63)
Employee does not report to work. Required to use vacation. Required to use vacation, comp time or LWOP for all hours of missed work. Required to use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work.
Employee worked at home.

A "Temporary Telework Agreement" must be on file with the Office of Human Resources prior to working off-site, unless the supervisor has provided express permission in the case of the school closure.

No recording of leave required as per wage and hour law.
Record time worked as "regular" hours with the concurrence of their supervisor and for the remainder of their shift the employee must use vacation, comp time or LWOP for all hours of missed work. Record time worked as "regular" hours with supervisor approval. Use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work.
Employee comes to work and leaves without working. No recording of leave required as per wage and hour law. Required to use vacation, comp time or LWOP for entire shift for all hours of missed work. Required to use vacation, comp time, exchange time, personal leave or LWOP for all hours of missed work. There is no pay for reporting to work.
Essential Service Personnel (Employees required to report to campus for work during the closure). No recording of leave required as per wage and hour law. Record time worked as "regular" hours. If shift not complete employee must use vacation, comp time or LWOP for balance of regular work shift. Employee should record time worked as "overtime" hours. If shift not completed, the employee must use vacation, comp time, exchange time, personal leave or LWOP for the balance of the regular work shift.
Employee comes to work after closure is announced and works for a period of time. No recording of leave required as per wage and hour law. Record time worked as "regular" hours and for the remainder of their shift the employee must use vacation, comp time or LWOP. Employee should record time worked as "regular" hours and for the remainder of their shift and use vacation, comp time, exchange time, personal leave or LWOP.
Employee is on previously authorized sick leave or vacation. Use previously authorized leave for entire shift. Use previously authorized leave for entire shift. Use previously authorized leave for entire shift.