Classified Temporary staff may be used to cover while refilling a regular staff position, for an employee that will be out of the office for an extended period of time or for a temporary project. Employment of a temporary worker, other than to replace a regular employee on leave, shall not exceed the equivalent of six calendar months or 1,040 hours in a twelve-month period. Nor can consecutive temporary employees be hired to exceed the 1,040 rule. It is the responsibility of the supervisor and/or department to monitor hours.
You must first complete a Temporary Classified Staff Requisition and route the form for approval signatures as indicated on the form. If you have indicated on the form that you need referrals from the temporary clerical pool, HR will contact you when the applications are ready to view online through PeopleAdmin. If you plan to use a temporary employment agency, please call the Classified Employment Manager at 503.725.4940 for assistance. In accordance with Oregon Revised Statutes, PSU will use a qualified rehabilitative facility (QRF) for this purpose.
Prior to hiring a temporary employee, you must ensure that your signed/approved Temporary Classified Staff Requisition has been received in Human Resources. You can confirm by calling one of the Classified Employment Representatives.
Once you have selected the employee, you must complete the Letter of Offer. Provide the "Letter of Offer" and the "Terms and Conditions of Temporary Employment" (second page of the Letter of Offer) to the employee. Route a copy of the signed Letter of Offer to Human Resources on or before the employee's first day.
The pay period for temporary employees extends from the 16th of one month to the 15th of the following month, with payment on the last business day of the month (i.e., work from July 16 to August 15 is paid August 31). More information can be found under Payroll.
Remember, the employment end date for a temporary employee is not always firm since the duration of employment may not be known at the time of hire. To ensure timely final pay, it is very important to contact your Classified Employment Representative as early as possible when the date for the last day of work is known.
Wage agreements are appropriate to use for irregular service to the university (i.e. non-credit instruction, consulting, etc). Wages cannot be used for work that is represented by a union at PSU such as credit instruction, research, or classified responsibilities.
Hours devoted to working on a wage agreement contribute to an employee's annualized FTE. PSU employees become eligible for a full benefits package when they meet or exceed .50 annualized FTE. .50 annualized FTE is reached when a 9-month employee has worked or has accepted contracts that equal 780 or more hours within an academic year or when a 12-month employee has worked or has accepted contracts that equal 1040 or more hours within a fiscal year.
People under supplemental wage agreements perform services in addition to a 1.0 salary/FTE appointment and are subject to the following: "Allowable sources of overload compensation include Continuing Education, Extension Services, Consulting, Seminars and similar services. Regular on-campus classes as well as time spent in support of grant and research activities are not allowable activities for overload compensation except under extraordinary or emergency circumstances." (OUS FASOM 10.33)
