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Policies, Contracts & Forms


So that you can easily locate the forms you need, HR forms are divided into six categories: Policies & Contracts, Benefits, Recruit and Hire, Payroll & Employee Information, Position Management, and Performance Management.

Form Sections

Policies & Contracts | Benefits | Recruit & Hire | Payroll & Employee Information | Position Management | Performance Management

Policies and Contracts

Policies | Union Contracts

Alcohol and Drug-Free University Policy Link
Assistance Animal Policy PDF
Clery Act Link
Code of Ethics, Policy, Ethics Guide for Public Employees Link
Computer Account (Odin) Expiration Policy Link
Consensual Relationship Policy PDF
Driver's License & Criminal Background Check Policies
Email Communications Policy
Equity in Public Contracting Policy PDF
Fragrance Free Value Statement Link
Office of General Counsel Policy Library Link
OIT Acceptable Use Policy PDF
Out-of-State Employment Process Link
Policy on Outside Employment (and Approval Form) PDF
Preventing the Spread of Flu in the Workplace Policy Link
Professional Standards of Conduct Policy
Prohibited Discrimination & Harassment (including Sexual Harassment) Policy PDF
Promotion and Tenure Guidelines for Faculty Link
Reasonable Accommodation/Access Policy PDF
Restrictions on Political Campaigning for Public Employees PDF
Signature Authority & Delegation Policy PDF
Sick Leave Policy
Smoking & Tobacco Free Policy PDF
Telecommuting Policy Link
University Closure Policy
Vehicle Rules for State Drivers Link
Work/Life Policy Link
Employment LawsAccess
Wage & Hour Laws Link
Rest and Meal Period Link
Lactation Breaks Link
Minor Employment Policy Certificate and Child Labor Laws PDF
Travel Time Link
Oregon Bureau of Labor and Industries FAQs Link
Complete Election Law Summary for Candidates and PACs PDF
Quick Reference Guide on Political Campaigning PDF
State of OregonAccess
Oregon Administrative Rules Link
PSU Standards (Former OARs) and Former OUS Internal Management Directives & Policies Link
Oregon Revised Statutes Link
Records Retention Schedule OAR 166-475
Union ContractsAccess
American Association of University Professors (AAUP) PDF
American Federation of Teachers (AFT) PDF
SEIU Local 503, OPEU PDF
International Alliance of Theatrical Stage Employees (IATSE) PDF

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Tuition | Health & Wellbeing | Employee Leaves | Worker's CompensationRetirement


Staff Fee Privileges Approval Form for Employee


Staff Fee Privileges Approval Form-Transfer of Staff Fee Benefit to Qualified Family Member


 Health & Wellbeing FormsAccess
All Health PEBB Forms Link
FSA Dependent Care and Healthcare Reimbursement Claim Link
Employee LeavesAccess
OFLA Poster Link
FMLA Poster Link
Personal/Discretionary Leave Request Form WORD
FMLA/OFLA Leave Request Form Link
ADA Accommodation Request Part 1 WORD
ADA Accommodation Request Part 2 WORD
FMLA/OFLA Certification of Health Care Provider for Employee's Serious Health Condition WORD
FMLA/OFLA Certification of Health Care Provider for Family Member's Serious Health Condition WORD
FMLA Certification of Qualifying Exigency for Military Family Leave
FMLA Certification for Serious Injury or Illness of Covered Servicemember for Military Family Leave


FMLA/OFLA Leave Tracking Form

SEIU Hardship Leave Request Form WORD
SEIU Hardship Leave Donation Form
Sabbatical Leave Processing Summary WORD
Sabbatical Leave Request Form PDF
Sabbatical Leave OAR's PDF
Workers' CompensationAccess
Injury Report Form WORD
Workers' & Employers' report of occupational injury or disease/illness (SAIF 801) Link
All PERS Retirement Forms Link
ORP Change of Investment Companies Form PDF
PERS To ORP Transfer Form PDF
Retirement Plan Choices Guide PDF
403(b) Salary Reduction Agreement PDF
Ready to Retire: A Checklist PDF

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Recruit and Hire

Hiring Guidelines | Job Announcements | Forms & Tools | Job Offer

Job AnnouncementsAccess
Position Announcement WORD
Forms and ToolsAccess
Background Check (Release from Liability and Consent to Check Criminal History) PDF 
Behavioral Interviewing Questions WORD
Choosing the Right Search and Interview Panel WORD
Employee Type Compatibility Matrix EXCEL
Search Process Matrix
Research Classification and Rank Matrix

Request for Authorization to Hire an Employee Residing and Performing Work Outside of Oregon


Volunteer-Affilated Service Form PDF
Job OfferAccess
Letters of Offer LINK
Electronic Student Hire/Termination User Guide
Reference Checking Form WORD
Classified Salary Policy
Moving Reimbursement Guide
Moving Expense Reimbursement Form

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Payroll and Employee Information

Pay Information | Labor Distribution | Employee Information

Required Employee PaperworkAccess
Employee Information Form PDF WORD
W-4  - Go paperless, sign up electronically.
I-9 Information Sheet - Common FAQs
Direct Deposit, sign up electronically. Instructions are available here.
Non-Resident Alien Employee Tax Withholding Forms Link
Pay InformationAccess
 Twelve-Month Payroll Redistribution Plan PDF WORD
Cancellation of Appointment for Adjunct Pay PDF WORD
Direct Deposit Authorization form PDF
EPAF User Guide LINK
Lost, Stolen or Destroyed Check Replacement PDF WORD
Mandatory Tax Withholdings Calculator INFO
Overload/Supplemental Compensation Worksheet WORD
Payroll Advance Request Form PDF
Inclement Weather Leave Advance Form WORD
Payroll Deadlines Calendar Link
SEIU Vacation Leave Cash Out Request Form PDF
Substantial Presence Test PDF
Summer Term Pay Schedule Word
Graduate Stipend Pay scale PDF
Student Employee Wage Cap Exception form (replaces Overcap Request) Word
Student Employment Summer Information INFO
Web Timesheet - Hourly paid Student, Temporary and Wage Pool - Hourly Cycle (16th-15th) Click here for Timesheet tips. Exception: Use paper timesheet ONLY when Web Time Entry is not available. LINK
Timesheet - Classified - Hourly Cycle (16th - 15th) PDF
Timesheet - Classified - Monthly Cycle (1st - 31st) PDF
Timesheet - Unclassified - Monthly Cycle (1st - 31st) PDF
Guide for Web Time Entry Employees PDF
Labor DistributionAccess
Non FTE Labor Distribution Form  (11 Indexes) EXCEL
Non FTE Labor Distribution Form (3 Indexes) EXCEL
FTE Labor Distribution Form (11 Indexes) EXCEL
FTE Labor Distribution Form (3 Indexes) EXCEL
Employee InformationAccess
Name Change Form PDF
Employee Separation Form


Exit/Transfer Checklist for Supervisors
Authorization AccessAccess
Web Time Entry Approver Authorization Form PDF
System Access Request LINK
Communications Allowance Procedure
Communications Allowance Authorization Form Link

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Position Management

Position ManagementAccess
Academic Professional Position Analysis Form WORD
Appeal of Academic Professional Position Review Decision Form PDF
Cash Award Form - IT Only PDF WORD
Associate Dean, Chair, and Chair-Equivalent Appointment Form PDF
Unclassified Unrepresented Position Description Template WORD
Graduate Assistant Modification or Cancellation Form WORD
Fixed Term Faculty Position Description Template WORD
Title Change - (No Salary Change) (Unclassified) WORD
Research Classification and Ranks Matrix
Lead Work Differential Request Form PDF WORD
SEIU Classifications Link
Differential Pay Process Link
Temporary FTE Change Request PDF
Special Salary Increase Instructions and Form PDF
Term of Service Conversion WORD
Work-Out-of-Class (Classified Staff) PDF WORD
New Position Number Request

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Performance Evaluations

Classified EvaluationsAccess
Classified Employee Performance Evaluation Form



Classified Employee Self-Evaluation Form PDF WORD
Instructions for IT Classified Performance Appraisal WORD
IT Performance Appraisal Level 1 Form WORD
IT Performance Appraisal Level 2 Form WORD
IT Performance Appraisal Level 3 Form WORD
Performance Evaluation Policy Link
Unclassified EvaluationsAccess
AAUP- Academic Professional Annual Evaluation- option 1 WORD
AAUP- Academic Professional Annual Evaluation- option 2 PDF WORD
AAUP-Faculty Evaluations Link
Unclassified Staff Self-Evaluation PDF WORD
Unclassified/Unrepresented Staff Performance Evaluation WORD
Unclassified/Unrepresented Staff Performance Evaluation Instructions WORD
Student EvaluationsAccess
Student Staff Performance Evaluation WORD

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