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Letters of Offer

The following templates contain the required elements for letters of offer. Departments are welcome to make additions in a manner consistent with your departmental spirit while retaining the existing information and legally required statements. If you have questions regarding modifications please contact your HR Partner.

All employment letters must have department head and dean level signatures before being presented to the employee and also before the employee’s first day of work. Supplemental and grant-funded letters have additional signatures that must also be obtained before the letter is presented to the employee.

Remember to choose from each of the [bracketed] components in the template to tailor the letter according to your employee’s individual situation.

Make sure you always ask your prospective employees if they are working anywhere else on campus. This will help prevent many employment conflicts such as loss of a graduate assistantship or personal services contract.

AAUP - Full-Time Faculty or Academic Professionals | Excluded

Unrepresented/Unclassified | AFT/Adjuncts | Wage Agreements | Administrative Stipends

Courtesy Faculty/Volunteers | Graduate Assistantships | Classified | Other Tools

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AAUP - Full-Time Faculty or Academic Professionals

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Academic Professionals - Letter of Offer
Word
Non-Tenure-Track Faculty - Letter of Offer (single and multi-year) Word
Grant-funded Non-Tenure-Track Faculty - Letter of Offer (single and multi-year) Word
Tenure-Related - Letter of Offer Word
Tenure-Related - Supplemental letter template Word
Tenure-Related Promotion and Tenure Attachment (*should be included with all initial Tenure Track Letters of Offer)
Word
Fixed-Term Faculty Position Description
Word

Excluded from Union Representation Due to Assigned Responsibilities

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Fixed-Term & Excluded - Letter of Offer Word
Tenure-Related & Excluded - Letter of Offer Word

Unrepresented Unclassified Employees - POF, REL, FADM, ATH

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Unclassified Unrepresented - Letter of Offer Word

AFT - Adjuncts - <.50 FTE Teaching or Research

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Adjunct Teaching - Letter of Offer Word
Adjunct Research Salary (>$455 per week) - Letter of Offer Word
Adjunct Research Hourly (Per hour or <$455 per week) - Letter of Offer Word
Adjunct Instructional FTE Calculation Worksheet
PDF
Cancellation of Appointment for Adjunct Pay PDF Word

Hourly Temporary/Wage Agreements - Non-Credit Teaching, Consulting, Irregular Service, Temporary Classified

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Wage Agreements (hourly and salaried)- Letter of Offer Word
Temporary Classified Letter of Offer (for temporary positions which fall under SEIU classifications) Word
Supplemental Overload Wage (For work over 1.0 FTE) - Letter of Offer Word

Administrative Stipends

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Administrative Stipends (Temporary higher level duties) - Letter of Offer
Word

Courtesy Faculty/Volunteers

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Courtesy Appointment - Letter of Offer Word
Volunteer Indemnification Form

PDF

Word

Graduate Assistantships

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Graduate Assistantship - Letter of Offer (9 or 12 month, full year or per term, teaching/administrative/research)
Word
Graduate Assistant Terms of Appointment
PDF
Graduate Assistant Salary Schedule
PDF

Classified 

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Classified Letter of Offer Word

Other Tools

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Employee Type Compatibility Matrix
Excel
Voluntary FTE Change Form
Word
Research Classification and Rank Matrix
PDF