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Policies, Contracts & Forms

So that you can easily locate the forms you need, HR forms are divided into six categories: Policies & Contracts, Benefits, Recruit and Hire, Payroll & Employee Information, Position Management, and Performance Management.

Form Sections

Policies & Contracts | Benefits | Recruit & Hire | Payroll & Employee Information | Position Management | Performance Management

Policies and Contracts

Policies | Union Contracts

PoliciesAccess
Clery Act
Link
Code of Ethics, Policy, Ethics Guide for Public Employees
Link
Policy on Outside Employment
PDF
Consensual Relationship Policy Link
Driver's License & Criminal Background Check Policies
Link
Drug Free Policy Link
Email Communications Policy
Link
Fragrance Free Value Statement Link
OGC Policy Library Link
OIT Acceptable Use Policy Link
OUS Policies and Procedures Link
Preventing the Spread of Flu in the Workplace Policy Link
Professional Standards of Conduct Policy
Link
Prohibited Discrimination & Harassment (including Sexual Harassment) Policy Link
Promotion and Tenure Guidelines for Faculty Link
PSU Computer Account (Odin) Expiration Policy
Link
PSU Telecommuting Policy Link
Reasonable Accommodation/Access Policy PDF
Restrictions on Political Campaigning for Public Employees PDF
Assistance Animal Policy PDF
Smoking/Tobacco Policy PDF
University Closure Policy
Link
Vehicle Rules for State Drivers Link
Work/Life Policy Link
Internal Management DirectivesAccess
Alcohol & Tobacco Policy Link
Financial Irregularity Policy Link
Gifts, Grants and Contracts Policy Link
HIV Policy Link
Publicity / Media Policy Link
Scheduling and Use of Park Blocks Policy
Link
Employment LawsAccess
Wage & Hour Laws Link
Rest and Meal Period Link
Lactation Breaks Link
Travel Time Link
PSU Minor Employment Policy Certificate and Child Labor Laws PDF
Oregon Bureau of Labor and Industries FAQs Link
Public Employees and Political ActivitiesAccess
Complete Election Law Summary for Candidates and PACs PDF
Restrictions on Political Campaigning PDF
Quick Reference Guide on Political Campaigning PDF
State of OregonAccess
Oregon Administrative Rules Link
OARs Oregon University System Link
OARs Portland State University Link
Oregon Revised Statutes Link
Records Retention Schedule OAR 166-475
Link
Union ContractsAccess
American Association of University Professors (AAUP) PDF
American Federation of Teachers (AFT) PDF
SEIU Local 503, OPEU PDF
International Alliance of Theatrical Stage Employees (IATSE) PDF

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Benefits

Tuition | Health & Wellbeing | Employee Leaves | Retirement

 TuitionAccess
Staff Fee Privilege Form Link
 Health & Wellbeing FormsAccess
All Health PEBB Forms Link
FSA Dependent Care and Healthcare Reimbursement Claim Link
Employee LeavesAccess
OFLA Poster Link
FMLA Poster Link
Personal/Discretionary Leave Request Form WORD
FMLA/OFLA Leave Request Form PDF
WORD
ADA Accommodation Request Part 1 WORD
ADA Accommodation Request Part 2 WORD
FMLA/OFLA Certification of Health Care Provider for Employee's Serious Health Condition WORD
FMLA/OFLA Certification of Health Care Provider for Family Member's Serious Health Condition WORD
FMLA Certification of Qualifying Exigency for Military Family Leave
WORD
FMLA Certification for Serious Injury or Illness of Covered Servicemember for Military Family Leave

WORD

FMLA/OFLA Leave Tracking Form 2013
WORD
FMLA/OFLA Leave Tracking Form 2014 WORD
SEIU Hardship Leave Request Form WORD
SEIU Hardship Leave Donation Form
WORD
Sabbatical Leave Processing Summary WORD
Sabbatical Leave Request Form PDF
Sabbatical Leave OAR's PDF
Workers' CompensationAccess
PSU Injury Report Form WORD
Workers' & Employers' report of occupational injury or disease/illness (SAIF 801) Link
RetirementAccess
All PERS Retirement Forms Link
ORP Change of Investment Companies Form Link
PERS To ORP Transfer Form PDF
Retirement Plan Choices Guide PDF
403(b) Salary Reduction Agreement PDF
Transfer PERS & OPSRP Account to ORP (INSTRUCTIONS) PDF
Ready to Retire: A Checklist PDF

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Recruit and Hire

Hiring Guidelines | Job Announcements | Forms & Tools | Job Offer

Job AnnouncementsAccess
Position Announcement WORD
Forms and ToolsAccess
Background Check (Release from Liability and Consent to Check Criminal History) PDF WORD
Behavioral Interviewing Questions WORD
Choosing the Right Search and Interview Panel WORD
Employee Type Compatibility Matrix EXCEL
Search Process Matrix
EXCEL
Research Classification and Rank Matrix
PDF
PSU Application for Student Employment EXCEL
Job OfferAccess
Letters of Offer LINK
Electronic Student Hire/Termination User Guide
PDF
Reference Checking Form WORD
Volunteer Liability and Injury Coverages Form
PDF
WORD
Classified Salary Policy
PDF
Moving Reimbursement Guide
PDF
Moving Expense Reimbursement Form
PDF

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Payroll and Employee Information

Pay Information | Labor Distribution | Employee Information

Required Employee PaperworkAccess
Employee Information Form PDF WORD
W-4  - Go paperless, sign up electronically.
PDF LINK
I-9
PDF
I-9 Information Sheet - Common FAQs
LINK
Direct Deposit, sign up electronically. Instructions are available here.
PDF LINK
Non-Resident Alien Employee Tax Withholding Forms Link
Pay InformationAccess
 Twelve-Month Payroll Redistribution Plan PDF WORD
Cancellation of Appointment for Adjunct Pay PDF WORD
Direct Deposit Authorization form PDF
EPAF User Guide LINK
Lost, Stolen or Destroyed Check Replacement PDF WORD
Mandatory Tax Withholdings Calculator INFO
Overload/Supplemental Compensation Worksheet WORD
Payroll Advance Request Form PDF
Inclement Weather Leave Advance Form WORD
Payroll Deadlines Calendar EXCEL
Request for Off-Cycle Merit Pay Increase Form PDF
SEIU Vacation Leave Cash Out Request Form PDF
Substantial Presence Test PDF
Summer Term Pay Schedule PDF WORD
StudentAccess
Graduate Stipend Pay scale PDF
Student Employee Wage Cap Exception form (replaces Overcap Request) Word
Student Employment Summer Information INFO
TimesheetsAccess
Web Timesheet - Hourly paid Student, Temporary and Wage Pool - Hourly Cycle (16th-15th) Click here for Timesheet tips. Exception: Use paper timesheet ONLY when Web Time Entry is not available. LINK
Timesheet - Classified - Hourly Cycle (16th - 15th) PDF
Timesheet - Classified - Monthly Cycle (1st - 31st) PDF
Timesheet - Unclassified - Monthly Cycle (1st - 31st) PDF
Guide for Web Time Entry Employees PDF
Labor DistributionAccess
Non FTE Labor Distribution Form  (11 Indexes) EXCEL
Non FTE Labor Distribution Form (3 Indexes) EXCEL
FTE Labor Distribution Form (11 Indexes) EXCEL
FTE Labor Distribution Form (3 Indexes) EXCEL
Employee InformationAccess
Employee Information Form PDF WORD
Name Change Form PDF
WORD
Employee Separation/Transfer Form

PDF WORD

Exit/Transfer Checklist for Supervisors
PDF WORD
Authorization AccessAccess
Web Time Entry Approver Authorization Form PDF
System Access Request LINK
Communications Allowance Procedure
Link
Communications Allowance Authorization Form Link

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Position Management

Position ManagementAccess
Academic Professional Position Analysis Form WORD
Appeal of Academic Professional Position Review Decision Form PDF
Cash Award Form - IT Only PDF WORD
Associate Dean, Chair, and Chair-Equivalent Appointment Form PDF
Unclassified Unrepresented Position Description Template WORD
Fixed Term Faculty Position Description Template WORD
Comparator Analysis Form for OAA Special Salary Increases Link
FTE Change (All Employee Types) WORD
Title Change - (No Salary Change) (Unclassified) WORD
Research Classification and Ranks Matrix
PDF
Lead Work Differential Request Form PDF WORD
OUS (SEIU) Classifications Link
Process for Differential Pay Link
Special Salary Increase Instructions and Form for Classified Employees PDF
Special Salary Increase Instructions and Form for Unclassified Employees (DEV, EMSA, FADM, PO, RSP)
WORD
Special Salary Increase Form for Unclassified Employees (OAA)
Link
Special Salary Increase Instructions for Unclassified Employees (OAA)
Link
Term of Service Conversion WORD
Work-Out-of-Class (Classified Staff) PDF WORD
Request for New Position Number
PDF WORD

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Performance Evaluations

Classified EvaluationsAccess
Classified Employee Performance Evaluation Form WORD
Classified Employee Self-Evaluation Form PDF WORD
Instructions for IT Classified Performance Appraisal WORD
IT Performance Appraisal Level 1 Form WORD
IT Performance Appraisal Level 2 Form WORD
IT Performance Appraisal Level 3 Form WORD
Performance Evaluation Policy Link
Unclassified EvaluationsAccess
Academic Professional Annual Evaluation WORD
Academic Professional Performance Appraisal PDF WORD
Unclassified Staff Self-Evaluation PDF WORD
Unclassified Staff Performance Evaluation WORD
Unclassified Staff Performance Evaluation Instructions WORD
Student EvaluationsAccess
Student Staff Performance Evaluation WORD

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